Liquid chilling units for RCUK

Liquid chilling units for RCUK

RCUK SSC Ltd as the Contracting Authority is putting in place a contract for the purchase of replacement liquid chilling units for use by or on behalf of UK bodies.

UK-Swindon: heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

2012/S 123-203249

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

RCUK Shared Servies Centre Ltd
North Star Avenue
For the attention of: Kerry Hammond
SN2 1FF Swindon
Telephone: +44 1793867465

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Research
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

RCUK Shared Service Centre Ltd
North Star Avenue
SN2 1FF Swindon

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

The purchase of replacement liquid chilling units.
II.1.2)Type of contract and location of works, place of delivery or of performance

NUTS code UKJ14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

RCUK SSC Ltd as the Contracting Authority is putting in place a contract for the purchase of replacement liquid chilling units for use by or on behalf of UK bodies.
These bodies include but are not limited to The Science and Technology Facilities Council, The Medical Research Council, The Engineering and Physical Sciences Research Council, The Economic and Social Research Council, The Natural Environment Research Council, The Arts and Humanities Research Council, The Biotechnology and Biological Sciences Research Council, The RCUK Shared Services Centre Ltd, Central Government Departments and their Agencies, Non Departmental Public Bodies, NHS bodies, local authorities, voluntary sector charities, and/or other private organisations acting as managing agents or procuring on behalf of these UK bodies. (See Section VI.3, Additional Information).
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The purchase of the 3X replacement liquid chilling units. Delivery to kerbside.
Each chilling unit shall be suitable for R134A and shall comprise a packaged composite dual circuit model with 4 No. variable speed control magnetic bearing centrifugal serviceable oil free compressors, shell and tube flooded evaporator, air cooled condensers with 20 EC variable speed axial flow fans (or more) providing head pressure set point management, refrigerant liquid circuit inline PHX economisers, refrigerant piping, valves, safety devices and motor/starter control panel complete with all automatic controls, electrical wiring and instruments etc.
Estimated value excluding VAT: 550 000 GBP
II.2.2)Information about options

Options: yes
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 5 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The bid is to be priced in Pound Sterling. The payment schedule will be notified in the Contract document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Severable liability required.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The government has set out the need for greater transparency across its operations to enable the public to hold public bodies and politicians to account. This includes commitments relating to public expenditure, intended to help achieve better value for money. As part of the transparency agenda, government has made the following commitments with regard to procurement and contracting All new central government ICT contracts over the value of 10 000 GBP to be published in full online from July 2010 All new central government sourcing documents for contracts over 10 000 GBP to be published on a single website from September 2010, with this information to be made available to the public free of charge. New items of central government spending over 25 000 GBP to be published online from November 2010. All new central government contracts to be published in full from January 2011. Suppliers and those organisations looking to bid for public sector contracts should be aware that if they are awarded a new government contract, the resulting contract between the supplier and government will be published. In some circumstances, limited redactions will be made to some contracts before they are published in order to comply with existing law and for the protection of national security. Service providers must clearly demonstrate recent successful experience in similar projects and environments. Potential suppliers will be excluded if one of the following applies the supplier is in a state of bankruptcy, insolvency,compulsory winding up, administration, receivership, composition with creditors or any analogous state,or subject to relevant proceedings has been convicted of a criminal offence related to the business of professional misconduct has committed an act of grave misconduct in the course of business has not fulfilled obligations relating to the payment of taxes is guilty of serious misrepresentation in supplying information required by the authority is not in the possession of a licence or not a member of the appropriate trade or other organisation where the law requires it.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per RFQ documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per RFQ documents.
Reports from credit bureaux references may be sought in due course.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per RFQ documents.
Minimum level(s) of standards possibly required:
The refrigeration plant shall comply with:
ANSI/ASHRAE 15-1994 safety code for mechanical refrigeration.
British standards BS 4434: specification for requirements for refrigerant safety.
HVCA guide to good practice refrigeration.
The Institute of refrigeration code of practice for the minimisation of refrigerant emissions from refrigerant systems.
GAS regulations.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.7.2012 – 00:00
Payable documents: yes
IV.3.4)Time limit for receipt of tenders or requests to participate

30.7.2012 – 00:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language
Other: English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 30.7.2012 – 12:00


Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

RCUK SSC Ltd as the Contracting Authority is putting in place a Contract for the purchase of liquid chiller units to be delivered to the address in sections II.1.22. Detailed on the RCUK Shared Services Centre Ltd website is a list of all organisations, institutes, centres and bodies (Authorised entities) that may use any appropriately advertised Contract let by the RCUK Shared Services Centre Ltd. The full list can be accessed from the following link http// ault.aspx.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Procurement Policy Manager
North Star House
SN2 1FF Swindon

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Public Contracts (Amendment) Regulations 2009 also clarify that a letter received from an unsuccessful bidder is not in itself enough to extend the legal standstill period and prevent the authority signing the contract. To do so, a bidder must actually go to court, issue proceedings, and serve them. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) as amended by The Public Contracts (Amendment) Regulations 2009, provide for aggrieved parties who have been harmed or are at a risk of harm by breach of the rules to take action in the High Court (England, Wales and Northern Ireland). The new limitation period will apply specifically where a bidder brings an “ineffectiveness” claim. There is a six-month long-stop period that will be shortened to 30 days where the authority has published an award notice, orwhere they have notified the losing bidders of their exclusion, and given proper reasons.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: