Listed Building Works Contract Scotland

Listed Building Works Contract Scotland

Lews Castle Museum nan Eilean Main Works. Lews Castle (“the Castle”) is a Category-A listed building dating from the mid nineteenth century. It is owned by the Comhairle and has been vacant since the mid 1990’s.

UK-Stornoway: building construction work

2012/S 111-184138

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Comhairle nan Eilean Siar
Council Offices, Sandwick Road
Contact point(s): Chief Executive’s Office
For the attention of: Chief Executive
HS1 2BW Stornoway
UNITED KINGDOM
Telephone: +44 8456007090
Fax: +44 1851705349

Internet address(es):

General address of the contracting authority: http://www.cne-siar.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00262

Further information can be obtained from: Comhairle nan Eilean Siar
Council Offices, Sandwick Road
Contact point(s): Technical Services
For the attention of: Louise Matheson
HS1 2BW Stornoway
UNITED KINGDOM
Telephone: +44 8456007090
Fax: +44 1851705349
Internet address: http://www.publiccontractsscotland.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Comhairle nan Eilean Siar
Council Offices, Sandwick Road
For the attention of: PreQualification documents are available online
HS1 2BW Stornoway
UNITED KINGDOM
Telephone: +44 8456007090
Fax: +44 1851705349
Internet address: http://www.publiccontractsscotland.gov.uk

Tenders or requests to participate must be sent to: Comhairle nan Eilean Siar
Council Offices, Sandwick Road
Contact point(s): Technical Services
For the attention of: Louise Matheson
HS1 2BW Stornoway
UNITED KINGDOM
Telephone: +44 8456007090
Fax: +44 1851705349
Internet address: http://www.publiccontractsscotland.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Lews Castle Museum nan Eilean Main Works.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: Stornoway, Isle of Lewis.
NUTS code UKM64

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Comhairle nan Eilean Siar (“the Comhairle”), being the Local Authority for the Western Isles area, is seeking expressions of interest from contractors who can complete to a high standard a new museum, archive and hospitality facilities in a prominent location in Stornoway.
Lews Castle (“the Castle”) is a Category-A listed building dating from the mid nineteenth century. It is owned by the Comhairle and has been vacant since the mid 1990’s. The project comprises repair, extension and conversion of the Castle to provide a new Museum nan Eilean, archive centre and hospitality facilities.
An envelope repairs contract was let in February 2012. This involves asbestos removal, demolition of later additions to the Castle, repairs and replacement of the main roofs, roof access system, rainwater goods, repairs to timber, stonework and windows, re-building of an unstable stone bay window, drainage works and a new lightning conductor. This is due to be completed by the end of December 2012.
The main works contract will comprise construction of a single storey extension of 1,150 m2 to provide a new Museum nan Eilean, an archive store and archive search facilities. In addition, the contract will include replacement of the roof to the rear of the Castle and construction of a new education and community room within the outer courtyard of the Castle. It may also include demolition of the boiler house and laundry wing of the Castle. Internally, the contract will comprise internal alterations, repairs and installation of new services to the ground floor of the hotel to allow it to be used for hospitality / hotel purposes. This will include installation of a new glazed roof over the central courtyard of the Castle to form a new internal cafe area. In addition, the former An Cotan Nursery and timber workshop will be demolished. The estimated cost of these works is 8 440 000 GBP excluding VAT. Listed Building Consent and Planning Consent for these works have been granted.
The Comhairle may at its sole discretion include repair, conversion and building services works to the upper floors in the scope of the contract. The estimated cost of these additional works is up to 3 500 000 GBP excluding VAT.
Historic Scotland standards will be incorporated into the tender documents (for example, all leadwork must be carried out by a contractor who is a member of the Lead Contractors Association).
The appointed contractor will be required to register the site under the Considerate Constructors scheme.
The appointed contractor will be required to have a suitably qualified and experienced Services Co-ordinator as part of their management team for the project. It will be a requirement of the contract that the Services Co-ordinator is employed by the main contractor.
The contract will be let on a single stage, traditional basis. The proposed form of contract is the Scottish Building Contract with Quantities 2005 October 09 Revision.
The appointed Contractor will be required to provide training and work experience opportunities on the project during the contract period. Details will be provided in the invitation to tender.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=224251.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=224251.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

45210000, 45211350, 45212313, 45212411, 45212354, 45212350

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 8 440 000 and 11 940 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 17 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The appointed contractor will be required to provide a performance bond equivalent to the amount of 10 % of the contract sum.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Interim payments in accordance with the terms and conditions of the standard form of contract (SBCC2005).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details will be included in the tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details are included in the PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details are included in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details are included in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Details are described in the PreQualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TSC/DS/07:018
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 95-156383 of 19.5.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

18.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.8.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): The project may be part-funded by the ERDF; a decision on application for funding is currently being assessed.
The project is also part-funded by Historic Scotland, Highlands and Islands Enterprise and the Heritage Lottery Fund.
VI.3)Additional information

The Authority is a public authority within the meaning of the Freedom of Information (Scotland) Act 2002 (the Act). All correspondence and documentation submitted will be subject to the Authority’s duties under the Act and may be disclosed in processing a request for information made under the Act. The applicant should specify whether any information submitted should not be disclosed because of its sensitivity and should specify why the information is considered to be sensitive. The Authority will then consult with the applicant in considering any request for information deemed by the applicant and the Authority as being sensitive before replying to such a request.
(SC Ref:224251).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority is required to allow a standstill period of at least 10 calendar days from the day of dispatch of the notice informing tenderers of its decision to award the contract. The authority is required to provide feedback within 15 days of receipt of a request from a tenderer but there is no obligation on the authority to extend the standstill period in the meantime. The Public Contracts (Scotland) Regulations 2012 provide for an aggrieved party who suffers or risks suffering loss or damage as a result of the authority’s breach of its duties to bring proceedings in the Sheriff Court of Court of Session, provided that the aggrieved party has first informed the authority of the breach of duty and of its intention to bring proceedings. Proceedings must be brought within 30 days beginning with the date when the party first knew or ought to have known that grounds for starting proceedings had arisen. The Court may extend that period up to a maximum of 3 months if it is satisfied that there is good reason to do so. Where a contract has already been entered into, a party may bring proceedings for an ineffectiveness order. Proceedings for an ineffectiveness order must be brought within 30 days from the date of publication of the OJEU notice or the date of sending the notice informing tenderers of the authority’s decision to award the contract, or, if neither of those apply, within 6 months from the date the contract is entered into. The Court may by interim order suspend the procedure leading to the award of contract and the implementation of any decision or action taken by the authority in the course of the award procedure, and then may order the setting aside of the decision or action, the amendment of any document, and an award of damages. Where the contract has already been entered into and an ineffectiveness order has not been sought, the Court may only award damages, but if an ineffectiveness order has been sought it may order the authority to pay a penalty and may make such further order as it considers appropriate to address the consequences of the ineffectiveness order.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.6.2012