Live Entertainment for UK HM Forces

Live Entertainment for UK HM Forces

Live entertainment to be provided is to comprise of a mixture of comedy, music, dancers and celebrity ‘Grip & Grin’ as appropriate to the location and audience. The purpose of the requirement is to provide respite for personnel operating in often arduous, austere and dangerous environments at sustained high levels of operational tempo.

UK-Northwood: Entertainment services

2012/S 248-411024

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

DE&S Commercial, DE&S
PJHQ, J8 Commercial, Building 410, Northwood Headquarters, Sandy Lane
For the attention of: Jason Ferdinando
HA6 3HP Northwood
Telephone: +44 192395853

Internet address(es):

General address of the contracting authority: DE&S Commercial
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Live Entertainment for UK HM Forces.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Entertainment services. The Authority is seeking Expressions of Interest from potential suppliers for the requirement of providing live entertainment for HM Forces.
This requirement is specifically for HM Forces and MoD Civilian personnel deployed on operations around the world, maritime deployments outside UK home waters, and other operations and exercises, including Remote Permanent Joint Operating Bases. In addition, live entertainment is to be provided to personnel who are rehabilitating at clinical facilities and associated hospitals, following operational deployments. The Authority may also require the provision of live entertainment shows on an adhoc basis in support of HM Forces
Live entertainment to be provided is to comprise of a mixture of comedy, music, dancers and celebrity ‘Grip & Grin’ as appropriate to the location and audience. The purpose of the requirement is to provide respite for personnel operating in often arduous, austere and dangerous environments at sustained high levels of operational tempo. The successful contractor will be operating in diverse locations worldwide, often austere and remote, with limited access to developed levels of infrastructure, equipment, transport and utilities, and subject to heightened levels of personal danger.
It is envisaged that the services will be required for a 21 month period commencing on 16th June 2013 and will include three additional option periods of up to a maximum of six months per option. Tenderers will be required to attain and retain the BS EN ISO 9001:2000 quality assurance certification in relation to the services specified. The service is currently under contract and potential suppliers should be aware of the potential application of the Transfer of Undertakings (Protection of Employment) Regulations 2006. Tenderers must be CONDO compliant as per DEFCON 697 and DEFSTAN 05-129
Potential suppliers with experience of delivering the aforementioned services in a prime-contractor role should submit an expression of interest in writing. PJHQ is unable to consider late expressions of interest. Subsequent to the receipt of expressions of interest, PJHQ may undertake a pre-qualification exercise for this requirement and only those companies that can demonstrate a sufficient level of competence against the Authority’s pre-qualification criteria will be invited to tender for the requirement.
The MOD is progressively migrating to electronic purchasing using the Purchase to Pay (P2P) system operating over the Defence Electronic Commerce Service (DECS). All must confirm that they are able or willing to trade via P2P in their expressions of interest.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: 3 6 month options will be included.
Provisional timetable for recourse to these options:
in months: 18 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 21 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical Capability. Weighting 60

2. Price. Weighting 30

3. Commercial. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

28.1.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and GO Reference: GO-20121220-DCB-4468217

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

DE&S Commercial, C&C
PJHQ, Building 410, Northwood Headquarters, Sandy Lane, Northwood
HA6 3HP Middlesex
Telephone: +44 1923955853

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.12.2012