Liverpool International Business Festival

Liverpool International Business Festival

Liverpool Vision, Liverpool City’s economic development company, is seeking to procure an Event Partner through a concessionary contract to deliver an International Business Festival hosted in Liverpool in June / July 2014.

UK-Liverpool: exhibition, fair and congress organisation services

2012/S 189-311331

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Liverpool City Council
Finance & Resources (Procurement), Municipal Buildings Dale St
For the attention of: Mr Steve Boyd
L2 2DN Liverpool
UNITED KINGDOM
E-mail: steve.boyd@liverpool.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

International Business Festival.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKD52

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Liverpool Vision, Liverpool City’s economic development company, is seeking to procure an Event Partner through a concessionary contract to deliver an International Business Festival hosted in Liverpool in June / July 2014. Whilst, by the nature of a concessionary contract, there is a level of risk involved for the service provider, it is anticipated that there will also be the opportunity to achieve an attractive return.
This International event will support the Government’s aim to double annual UK exports by 2020 and take advantage of Liverpool City Region’s historical position as a global focal point for international trade and investment and its transformation over the last decade into one of the UK’s most dynamic economic locations.
The Event Partner will take the lead in designing, developing, commercialising and marketing this Festival. The Event Partner will ensure that the Festival is a ‘must visit’ event for local, national and international delegates, attracting a diverse and interesting set of exhibitors and leading edge in terms of content and delivery. Liverpool Vision is seeking an Event Partner which has a proven track record in designing, developing and delivering major international business and enterprise events of significant scale and ambition.
The Festival is not just focused on showcasing the City Region and its incredible business offer. It aims to demonstrate that the whole of the UK has much to offer particularly in international markets and deliver the core message that “Britain is Open for Business”. Therefore, the event, although hosted in Liverpool and its City Region, will also take advantage of assets and projects further afield. This is a prestigious international event hosted for the UK in Liverpool, and has the full backing of Government.
In order to tender for this event your company will need to register on The Chest (Due North) to be able to receive the opportunity below. The documents will only be available on the Chest. Once you have registered you will need to go to the “my opportunities section” on the home page of the CHEST and follow the instructions as a supplier to enable you to return your submission.
To register your organisation on The Chest click on the following link www.thechest.nwce.gov.uk go to suppliers area and click on “register free”.

II.1.6)Common procurement vocabulary (CPV)

79950000, 79953000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 20 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As per ITT Document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per ITT Document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per ITT Document.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Approach. Weighting 40

2. Experience. Weighting 30

3. Commercial offer. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.10.2012 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.10.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 22.10.2012 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

This is a concession contract and therefore exempt from the usual EU Procurement Directives. The notice is being published to assist in achieving an open and transparent process and to increase market awareness.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.9.2012