Logistical Support Services Contract

Event set-up services, including furniture moving and reconfiguration (during and outside of normal office hours), furniture dismantling and return services, including room re-instatement.

United Kingdom-London: Portering services

2016/S 180-323218

Contract notice – utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Bazalgette Tunnel Limited
The Point, 4th Floor, 37 North Wharf Road, Paddington
London
W2 1AF
United Kingdom
Telephone: +44 2031477700
E-mail: morag.stewart@tidewaytunnels.co.uk
NUTS code: UK

Internet address(es):Main address: www.tideway.london

Address of the buyer profile: www.tideway.london

I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://thamestidewaytunnel.bravosolution.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://thamestidewaytunnel.bravosolution.co.uk

Tenders or requests to participate must be submitted to the abovementioned address

I.6)Main activity

Other activity: design, construct, finance and operate the Thames Tideway Tunnel

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Logistical Support Services.

II.1.2)Main CPV code

98341120

II.1.3)Type of contract

Services

II.1.4)Short description:

The content of the Services to be provided under this Contract will include but will not be limited to:

Event set-up services, including furniture moving and reconfiguration (during and outside of normal office hours), furniture dismantling and return services, including room re-instatement (during and outside of normal office hours) ,secure transportation services, inter office deliveries to Tideway offices (London based) and external event and exhibition locations (London and UK wide), exhibition design layout, exhibition space set-up, AV and IT equipment set up and on site event support (as required), event materials stock replenishment, porterage services, provision of secure off site storage facilities, stock and inventory control, secure and controlled destruction of items and provision of suitably qualified, experienced and skilled resources necessary to adequately provide the Services.

II.1.5)Estimated total value

Value excluding VAT: 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

60000000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

London.

II.2.4)Description of the procurement:

Interested organisations should refer to the PQP for further information on the description of the Services and the Contract.

The estimated value of the Services is over the relevant threshold for Services but the actual value of the Contract will be subject to the tender proposals received and the terms of the Contract. The estimated value based upon current estimated usage is approximately 2 000 000 to 3 000 000 GDP over the total possible term. The actual level of usage will fluctuate dependent upon the Contracting Entity’s requirements and may be subject to change.

The initial term of the Contract (Initial Term) is three (3) years with the option to extend for up to three (3) further years making a total possible aggregate term of six (6) years. Should the Contract not be extended to a total duration of six years, then the figures and amounts would adjust accordingly.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

This is set out in detail in the PQP.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The initial term of the Contract (Initial Term) is three (3) years with the options to extend for up to three (3) further years (Additional Term) making a total possible aggregate term of six (6) years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Interested organisations must register to participate in the pre-qualification stage of the procurement by following the link:

https://thamestidewaytunnel.bravosolution.co.uk

and complete the online confidentiality undertaking provided at that link. Following registration and acceptance of the confidentiality undertaking, interested organisations will be able to download the PQP and view other procurement documents relevant to this PQQ stage. Instructions and further details for the pre-qualification phase are set out in the PQP.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

This is set out in detail in the PQP which can be obtained at the address in Section I.3.

III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

The Contracting Entity reserves the right to require guarantees, bonds, collateral warranties and other forms of security as appropriate. Further details and requirements will be confirmed in the procurement documents at invitation to tender (ITT) stage.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The main financing conditions, payment mechanism and performance standards will be confirmed in the procurement documents at invitation to tender (ITT) stage.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Entity will accept expressions of interest and Tenders from single entities or Consortia. The Contracting Entity does not require Consortia to form a single legal entity at the pre-qualification questionnaire (PQQ) stage. The Contracting Entity will consider contracting with a Consortium, providing always that the participants in any unincorporated joint venture are jointly and severally liable for all of the obligations of the Consortium under the Contract. The nature of the Contractor or Contractors, assumption of liability and the terms of any parent company guarantees (PCG) will be confirmed in the procurement documents at invitation to tender (ITT) stage. Applicants must provide full details of their proposed contracting structures with their completed PQQ Response. See PQP for further details.

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

These conditions are set out in the PQP and will be further detailed in the procurement documents to be confirmed at ITT Stage.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/10/2016

Local time: 15:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 07/11/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

High Court of Justice
Royal Courts of Justice, The Strand
London
WC2A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with the modified UCR 2016 regime set out in the SIP Regulations, the contracting entity will incorporate a minimum 10 calendar day standstill period before award from the point information on award is communicated to Tenderers. Any request for further information by Tenderers pursuant to the modified UCR 2016 regime set out in the SIP Regulations must be made in writing to the address set out in the Section I.1 above. The modified UCR 2016 regime provides remedies for economic operators who, in consequence of a breach of the modified UCR 2016 regime, suffer, or risk suffering, loss or damage. Proceedings must be started in the High Court of England and Wales.

Additional information in relation to SIP Regulations and the modified UCR 2016 is available at http://www.legislation.gov.uk

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

13/09/2016

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