London and Quadrant Mechanical and Electrical Framework

L&Q wish to establish the Mechanical and Electrical Framework Agreement to support the delivery of a substantial proportion of their development programme, excluding Section 106 schemes.

United Kingdom-London: Engineering design services for mechanical and electrical installations for buildings

2015/S 118-215255

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London and Quadrant Housing Trust (L&Q)
One Kings Hall Mews, Lewisham
For the attention of: Neil Woolerson
SE13 5JQ London
UNITED KINGDOM
Telephone: +44 8444069000
E-mail: nwoolerson@quadrant-construction.co.uk

Internet address(es):

General address of the contracting authority: http://www.lqgroup.org.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0209

Electronic access to information: www.mytenders.org

Electronic submission of tenders and requests to participate: www.mytenders.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: London & Quadrant Housing Trust (L&Q)
10 Grove Crescent Road,, Stratford
For the attention of: Neil Woolerson
SE13 5JQ London
UNITED KINGDOM
Telephone: +44 8444069000
E-mail: nwoolerson@quadrant-construction.co.uk
Internet address: http://www.lqgroup.org.uk

Tenders or requests to participate must be sent to: London & Quadrant Housing Trust (L&Q)
10 Grove Crescent Road, Stratford
For the attention of: Neil Woolerson
E15 1BJ London
UNITED KINGDOM
Telephone: +44 8444069000
E-mail: nwoolerson@quadrant-construction.co.uk
Internet address: http://www.lqgroup.org.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

London and Quadrant Mechanical and Electrical Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: London and the South East.

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 15 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

L&Q wish to establish the Mechanical and Electrical Framework Agreement to support the delivery of a substantial proportion of their development programme, excluding Section 106 schemes. It is envisaged that Appointments will be let to framework engineers for the provision of design services to enable the delivery of new build, refurbishment, conversion, mixed use, and mixed tenure schemes and master planning services in both rural and urban environments.
Appointments under the Framework Agreement shall be for the aggregated or singular of the following services:
A) RIBA Work Stage 0-3
B) RIBA Work Stage 4-7
Successful engineers must be able to provide all of the above services.
The proposed Framework Agreement will be in place for a maximum period of 4 years commencing on or around October 2015, however Appointments called-off under the Framework Agreement may, where appropriate, continue beyond the 4 year term of the Framework Agreement.
Under the Framework Agreement the following entities will have the option to call-off Appointments with individual framework Structural and Civil Engineers as and when services are required:
(i) L&Q, Quadrant Construction Services (QCS) and all other members of the L&Q Group from time to time;
(ii) Any entity or joint venture company that L&Q, QCS or any other member of the L&Q Group from time to time holds an interest in; and

(iii) Other Social Housing Providers in the UK (both those that are in existence now and those that may be in existence in the future). ‘Social Housing Provider’ for this purpose means any provider of social housing and includes, without limitation, registered housing providers, local authorities and ALMOs. A list of these can be found by visiting www.homesandcommunities.co.uk. Such Social Housing Providers will only be entitled to call off under the Framework Agreement if L&Q consents.

Applicants should note that, under the Framework Agreement, neither L&Q nor any other member of the L&Q Group shall be under any obligation to call-off Appointments with individual Consultants. During this period that the Framework Agreement is in place L&Q and its group members will retain the right to procure services from outside the Framework Agreement and/or with Consultants who may not be party to the Framework Agreement.
Call-off procedures will include (i) direct selection and/or (ii) mini-competitions.
The entities referred to in section ii 1.5 will be entitled to call off under the Framework.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is

available at http://www.mytenders.org/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in
advance of the closing time to avoid any last minute problems.

NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=156289

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

71321000, 71334000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The current estimated value of the services to be called off under the Framework Agreement is between 10 000 000 GBP and 15 000 000 GBP over the 4 year period of the Framework Agreement. However, Applicants should note that this estimated value is based on L&Q’s current anticipated requirements. This value may increase if other Social Housing Providers decide to join and call off under the Framework Agreement.
Estimated value excluding VAT:
Range: between 10 000 000 and 15 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent Company Guarantees, Performance Bonds, Warranties, and/or deposits may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As specified in the Tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any awarded consortium or company must be a legal entity before contracts or frameworks can be awarded.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-Qualification Questionnaire (PQQ) which is available from MYTENDERS portal referred to above.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-Qualification Questionnaire (PQQ) which is available from MYTENDERS portal referred to above.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Pre-Qualification Questionnaire (PQQ) which is available from MYTENDERS portal referred to above.
Minimum level(s) of standards possibly required:
Please refer to PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Please refer to PQQ.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 15: and maximum number 20
Objective criteria for choosing the limited number of candidates: As set out in the PQQ and ITT.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

24.7.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.8.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 48 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 3.7.2015 – 13:00

Place:

Quadrant Construction Services, 10 Grove Crescent Road, London E15 1BJ

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Some of the appointments that are called off under the Framework Agreement may be financed by European Union Funds.

VI.3)Additional information

L&Q reserves the right to cancel the procurement and not to proceed with all or part of the Framework
Agreement. L&Q will not, under any circumstances, reimburse any expense incurred by bidders in preparing
their PQQ or tender submissions.
In accordance with the requirements of the Public Contracts Regulations 2015, the PQQ and the tender documents are being made available to Applicants via the MYTENDERS portal from the date of issue of this OJEU Notice. However, as L&Q is following the restricted procedure to procure the Framework Agreement, interested Applicants are initially only required to submit a completed Pre-Qualification Questionnaire by the deadline stated in sectiin IV3.4 of this notice. only those Applicants that are shortlisted for the tender stage following the PQQ evaluation will be required to submit a tender for the Framework Agreement in response to the Invitation to Tender (ITT).
(MT Ref:156289)
(MT Ref:156289).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Part 3 of the Public Contracts Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

The Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

18.6.2015