London Borough of Havering Multi-Functional Devices Framework

London Borough of Havering Multi-Functional Devices Framework

The Framework Agreement will be for the provision to supply Multi-Functional Devices and print management software services.

United Kingdom-Romford: Office machinery, equipment and supplies except computers, printers and furniture

2020/S 223-549451

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: London Borough of Havering
Postal address: Town Hall, Main Road
Town: Romford
NUTS code: UK UNITED KINGDOM
Postal code: RM1 3BD
Country: United Kingdom
Contact person: James Vaughan
E-mail: James.Vaughan@schoolsbuyingclub.com
Telephone: +44 8452577050
Internet address(es):
Main address: https://www.havering.gov.uk
Address of the buyer profile: https://www.capitalesourcing.com/

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.capitalesourcing.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.capitalesourcing.com/
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

BC-10668 Havering Framework Multi-functional Devices

 

Reference number: BC-10668

II.1.2)Main CPV code

30100000 Office machinery, equipment and supplies except computers, printers and furniture

II.1.3)Type of contract

Supplies

II.1.4)Short description:

This requirement is for a new Havering Education Brokerage framework agreement to provide Multi-Functional Devices and to supply and maintain a range of fleet devices. This is expected to be used primarily by education establishments in Havering which are listed in Attachment 1 Current brokerage school list (subject to change) to be able to draw upon the services agreed and stipulated. It is envisaged that other neighbouring education establishments outside of Havering, some of whom are currently buying into the Havering Education Brokerage Service as shown in Attachment 1 Current brokerage school list, as well as other schools that may buy in at a later or future time, may also use the framework.

 

II.1.5)Estimated total value

Value excluding VAT: 2 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.2)Additional CPV code(s)

30121100 Photocopiers
30121200 Photocopying equipment
30123000 Office and business machines
30125000 Parts and accessories of photocopying apparatus
30192400 Reprographic supplies
30232100 Printers and plotters
48311100 Document management system
79800000 Printing and related services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

The framework agreement will be for the provision to supply Multi-Functional Devices (MFDs) and print management software services, to include both A4 and A4/A3 networked and standalone photocopiers, printers and wide format printers, all with cost per copy (CPC) maintenance, and the provision of document solutions. Equipment may be procured as a direct purchase or via a lease agreement. Lease agreements are to be available on either a 3 or 5-year basis. The successful supplier will be responsible for the supply of hardware, software, consumables and replacement parts. They will also provide installation, maintenance, removal, disposal and training services to the client. The supply of paper is outside of the scope of this contract and will be sourced and paid for by individual schools/settings separately.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/12/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Royal Court of Justice
Postal address: Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom

VI.5)Date of dispatch of this notice:

11/11/2020