London Borough of Merton Corporate Cleaning Services Contract

London Borough of Merton Corporate Cleaning Services Contract

For a variety of the Authority’s buildings including Merton civic centre, libraries, youth centres, children’s and community centres.

United Kingdom-Morden: Cleaning services

2019/S 133-327138

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Borough of Merton
Civic Centre, London Rd
United Kingdom
Contact person: Commercial Services
Telephone: +44 2082744901
NUTS code: UKI63
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Provision of Cleaning Services to the London Borough of Merton — Corporate Services Contract

Reference number: DN420653

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Professional cleaning services for twenty four sites including Merton Civic Centre and other corporate offices, libraries, children’s day centres, community centres and youth centres, and includes window cleaning for both low, and high rise buildings which is currently cleaned by abseil.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI63

II.2.4)Description of the procurement:

The contract will cover the provision of professional cleaning services for a variety of the Authority’s buildings including Merton civic centre, libraries, youth centres, children’s and community centres and other corporate buildings.

The tender requires bids from appropriate professional and technically qualified contractors, which will be evaluated against pre-determined criteria. The London Borough of Merton will select one provider to undertake the entire service as a single contract.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Relevant experience and contract examples / Weighting: 10
Quality criterion – Name: Understanding of the brief / Weighting: 10
Quality criterion – Name: Sustainability / Weighting: 5
Quality criterion – Name: Delivery plan: provision of service and contract performance / Weighting: 10
Quality criterion – Name: Methodology: tenderer’s monitoring procedures and records / Weighting: 7.5
Quality criterion – Name: Value added: contract standards and continuous improvement / Weighting: 5
Quality criterion – Name: Work wear and ID / Weighting: 2.5
Price – Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The proposed contract will be for a period of 36 months with the option to extend, subject to satisfactory performance and continued need, for 2, 12 month periods.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/08/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 22/08/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: