London: parts and accessories for bicycles

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London – Surface Transport
Palestra 197 Blackfriars Road
Contact point(s): Surface Contracts and Procurement
For the attention of: Chris Carroll
SE1 8NJ London
UNITED KINGDOM
E-mail: christopher.carroll@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The provision of cycle parking facilities at educational institutions, stations, TLRN routes and workplaces.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

Framework contract including lots for supply and installation of cycle parking faclities.

II.1.6)Common procurement vocabulary (CPV)

34432000, 34913510

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contracting Authority is seeking to establish a framework agreement with a minimum of 3 suppliers (where possible) for each of the 7 lots. The Contract duration is 4 years with the values below representing the annual estimated values.
The estimated contract duration period is two year approximately with possible options to extend up to maximum duration of 4 years subject to the Contracting Authority’s requirements (2+1+1).
Estimated value excluding VAT:
Range: between 2 000 000,00 and 3 000 000,00 GBP

II.2.2)Information about options

Options: yes
Description of these options: The estimated contract duration period is two year approximately with possible options to extend up to maximum duration of 4 years subject to the Contracting Authority’s requirements (2+1+1).

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Sheffield, stands; toast racks; shelters, standard and bespoke; coumpounds, standard and bespoke

1)Short description

2)Common procurement vocabulary (CPV)

34432000, 34913510

3)Quantity or scope

Quantity based on demand for individual lots.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: M stands

1)Short description

2)Common procurement vocabulary (CPV)

34432000, 34913510

3)Quantity or scope

Quantity based on demand for individual lots.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Compact vertical bike parking (minipod or equivalent approved)

1)Short description

2)Common procurement vocabulary (CPV)

34432000, 34913510

3)Quantity or scope

Quantity based on demand for individual lots.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Folding bike lockers

1)Short description

2)Common procurement vocabulary (CPV)

34432000, 34913510

3)Quantity or scope

Quantity based on demand for individual lots.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Retrofit stand (Cyclehoop or equivalent approved)

1)Short description

2)Common procurement vocabulary (CPV)

34432000, 34913510

3)Quantity or scope

Quantity based on demand for individual lots.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6 Lot title: Wall mounted stands

1)Short description

2)Common procurement vocabulary (CPV)

34432000, 34913510

3)Quantity or scope

Quantity based on demand for individual lots.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 7 Lot title: Two tier stands – single or multiple, covered and uncovered – With or without gates and with or without helmet lockers

1)Short description

2)Common procurement vocabulary (CPV)

34432000, 34913510

3)Quantity or scope

Quantity based on demand for individual lots.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond or parent company guarantee may be required by the Contracting Authority.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Contracting Authority’s terms and conditions of payment will apply.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants /suppliers are required to express an interest to this Ojeu/PQQ by registering initially as a (new) supplier on TfL’s (EU dynamics) e-procurement system and following the instructions at https://www.tfl.gov.uk/eprocurement suppliers already registered on this system can access the PQQ directly. Once registered please search for *cycle parking facilites* within the search facility and complete and submit the pre- qualification questionnaire as requested (tfl_scp_000110_pqq_cc). The PQQ for this opportunity must be completed by 12.12.2011 at 12:00 UK London.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 12
Objective criteria for choosing the limited number of candidates: As detailed in the PQQ documents.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

tfl_scp_000110

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

12.12.2011 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.1.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Economic operators should register and/or log into the TfL eTendering system www.tfl.gov.uk/eprocurement to respond to this notice.

Transport for London (TfL) is a complex organisation operating both as a functional body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services, including providing services for Surface Transport (Streets).
The Contracting Authority is acting as a central purchasing body on behalf of itself (all members of the TfL group of companies) and the Greater London Authority and its other functional bodies (currently, London Development Agency, the Metropolitan Police, the London Fire and Emergency Planning Authority). Any of these bodies may award a contract to the successful bidder substantially on the terms of the contract awarded by the Contracting Authority (if any). Further details will be given in the invitation documents.

Further information on TfL may be found at www.tfl.gov.uk.

If and when this requirement is offered to tender, this may at the awarding authority’s discretion, be by electronic e-tendering or e-auction or e-award system.
The Contracting Authority reserves the right to award the contract in whole or in part or not at all as a result of this call for competition. The Contracting Authority shall not be liable for any costs or expenses incurred by any bidders in responding to this notice or in tendering for the proposed contract(s). The Contracting Authority may interview any or call or all companies who express an interest in tendering for this work.
Applicants should note that notwithstanding previous registration on TfL’s list of vendors they must re-apply if they wish to be considered for the scheme (services/supply/works) advertised TfL embraces diversity and welcomes applications from all suitably skilled suppliers of all sizes who can meet the Requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier workforce and/or ownership TfL strongly supports and implements the Greater London Authority Group responsible procurement policy.

Details about the policy can be found on the publications page of the transport for London website www.tfl.gov.uk/businessandpartners/sellingtotfl/1337.aspx GLA responsible procurement policy (pdf). Further details as to the application of the greater london authority group responsible procurement policy to this procurement will be set out in the tender documents.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the time that information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1 if an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.11.2011