London Public Sector Print Framework Agreement

London Public Sector Print Framework Agreement

London Borough of Tower Hamlets is putting in place a framework agreement for the provision of print, reprographic and ‘electronic publication’ services (see below) for itself, other London borough councils and third party public sector council partners who have indicated that they may also wish to utilise the framework agreement.

Pan-London Public Sector (and Partners) Publication Print Framework Agreement

UK-London: Printing services

2013/S 033-052333

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Tower Hamlets
Mulberry Place, Town Hall, 5 Clove Crescent
For the attention of: Julie Harmer
E14 2BG London
UNITED KINGDOM
Telephone: +44 2073644044
E-mail: julie.harmer@towerhamlets.gov.uk

Internet address(es):

General address of the contracting authority: http://www.towerhamlets.gov.uk/

Address of the buyer profile: http://www.towerhamlets.gov.uk/

Electronic access to information: https://www.londontenders.org/procontract/supplier.nsf/frm_home?openform

Electronic submission of tenders and requests to participate: https://www.londontenders.org/procontract/supplier.nsf/frm_home?openform

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

CE4364 – Pan-London Public Sector (and Partners) Publication Print Framework Agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
NUTS code UKI2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 36
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 5 000 000 and 20 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Printing services. Services related to printing. London Borough of Tower Hamlets is putting in place a framework agreement for the provision of print, reprographic and ‘electronic publication’ services (see below) for itself, other London borough councils and third party public sector council partners who have indicated that they may also wish to utilise the framework agreement.
Public sector partners that may join the framework agreement currently include housing associations and the voluntary sector partners local to Tower Hamlets, in particular Tower Hamlets Homes, St. Bartholomew’s Hospital and the London NHS Trust.
Councils that will be included from the outset in the agreement are the London Boroughs of Tower Hamlets, Brent, Greenwich, Havering, Hackney, Hounslow, Newham, Redbridge and Waltham Forest.
Each purchaser’s requirements will differ. However, the indicative (but not exhaustive) requirements are that the publications, printed in ‘tabloid’ newspaper and magazine formats are printed on a regular basis ranging from weekly, fortnightly, monthly and quarterly and distributed widely to their respective local residents and users. The requirement may include distribution to a single specific drop-off point per client organisation (or multiple if specified) as well as ‘door to door’ delivery. It may also include support for the sale of adverting space in the publications.
It has been calculated that the London Boroughs of Greenwich, Hackney, Tower Hamlets and Waltham Forest may have a combined production total reaching on average more than 15 million copies per annum.
It is anticipated that there may well be a requirement to make the content available electronically, targeted at the smartphone mobile/tablet user markets, via an ‘app’ and similar devices.
The duration of this contract is 3 years with a possibility to extend for 1 year.
II.1.6)Common procurement vocabulary (CPV)

79810000, 79820000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The volumes to be printed cannot be guaranteed to a minimum or maximum volume level however for indicative purposes the estimated requirements (but not exhaustively) to be printed are as follows:
– 106 000 print run average per council per run.
– Multiple pages between 20 to 44 pages.
– 42.5 – 54 gsm for tabloid format council publications, 65-80 gsm for magazine format council publications
– Weekly/Fortnightly/Monthly/Quarterly publications.
These are estimates based on current knowledge and cannot be guaranteed.
Estimated value excluding VAT:
Range: between 5 000 000 and 20 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Dependent on the financial status of the economic operator.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any requirements necessary will be included in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Details of any requirements necessary will be included in the contract documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Assessment of any such requirements will be by means of a Pre-Qualification Questionnaire available via the London Tender Portal – https://www.londontenders.org/london/qtsupplier.nsf

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Assessment will be by means of the Pre-Qualification Questionnaire – see above.
Minimum level(s) of standards possibly required: As a minimum financial requirement, the annual contract value should not exceed 25 per cent of the candidate’s annual turnover. Only those candidates who have satisfied the minimum financial requirements for the contract for which they are applying will have their Pre-Qualification Questionnaire assessed by the council on the remaining criteria.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Assessment will be by means of the Pre-Qualification Questionnaire – see above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: We envisage 5-8 candidates as a manageable number of entities who can be considered for rejection, or for selection to receive an invitation to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CE4364
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.3.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

13.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

5.4.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.The contract will be tendered using a secure website. Economic operators wishing to express an interest can register on the following link – https://www.londontenders.org/london/qtsupplier.nsf

The Contracting Authority is not bound to award any contract and reserves the right to cancel the tendering process at any time.
Potential bidders will be required to attend a supplier briefing, to be held on 25 February at 2-4pm and will be required to confirm their attendance via the portal.
Bidders are asked to note the possible impact of future government legislation on council publications and the manner and frequency in which they are commissioned. This includes the possibility of the de-commissioning of council publications should economic or legislative conditions make this a necessity. The contract terms and conditions will take any managed de-commissioning of council publications into account.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/respondToList.html?noticeId=44760305

GO Reference: GO-2013211-PRO-4579875

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

London Borough of Tower Hamlets
Mulberry Place, Town Hall, 5 Clove Crescent
E14 2BG
E-mail: procurement@towerhamlets.gov.uk
Telephone: +207 3645000

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.2.2013