LUPC Facilities Management Services – Market Engagement
Interested suppliers are also invited to attend an online supplier engagement meeting on Thursday 16th April 2020 at 10:30 for approximately 2 hours.
United Kingdom-London: Facilities management services
Prior information notice
This notice is for prior information only
Section I: Contracting authority
I.1)Name and addresses
National registration number: N/A
Postal address: Shropshire House, 179 Tottenham Court Road, Fitzrovia
NUTS code: UKI
Postal code: W1T 7NZ
Country: United Kingdom
Contact person: Julie Gooch
Telephone: +44 2073072778Internet address(es):Main address: https://www.lupc.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/81165
I.2)Information about joint procurement
I.4)Type of the contracting authority
Section II: Object
Estates Maintenance and Minor Works, Security (Guarding and Reception) and Cleaning Services
II.1.2)Main CPV code
II.1.3)Type of contract
The LUPC is looking to establish a multi-provider Framework Agreement for the provision of maintenance and minor works, security (guarding and reception) and cleaning services. Four lots (with sub-lots) are being proposed to include Estates maintenance and minor works, Security Services (Guarding and Reception), Cleaning Services and a bundled lot to cover all three of the services.
This framework agreement is estimated to commence in October 2020 for a period of 48 months. The framework will be available to the members of LUPC, and SUPC Members within the London and South East.
II.1.5)Estimated total value
II.1.6)Information about lots
Estates Maintenance and Minor Works, Security (guarding and reception) and Cleaning Services
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The LUPC is looking to establish a Framework Agreement for the provision of maintenance and minor works, security (guarding and reception) and cleaning services to be made available to Members and Associate Members of participating higher education purchasing consortia (HEPC).
It is proposed that the scope of the agreement include the following lots:
Lot 1a – One stop shop (Covering all related services involved in the management of an estate including fabric, Mechanical & Electrical (M&E) and specialist elements (Lifts, fire alarms etc.).
Lot 1b – M&E Planned and Reactive Maintenance
Lot 1c – M&E Minor Works
Lot 1d – Minor Works – up to GBP 250k
Lot 1e – Minor Works – GBP 250k – GBP 1m
Lot 2 – Security Services (Guarding and Reception).
Covering a range of security services including but not limited to guarding, reception services, internal and external patrolling, access control of people, incident management, CCTV monitoring, security systems management, door supervision and event security, and cash handling.
Lot 3 – Cleaning Services
Covering office areas, academic and ancillary buildings and the cleaning and servicing of residences. Specialist cleaning to include deep cleaning.
Lot 4 – Bundled FM services (Fully bundled service to include all Estates M&MW, Cleaning and Security).
It is proposed that the contract will be divided into the above lots but this has not yet been fully determined and will be considered following the market feedback.
II.3)Estimated date of publication of contract notice:
Section IV: Procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
Section VI: Complementary information
Please note that this PIN is issued to engage the market. No spend will be guaranteed to awarded suppliers. This PIN is not issued as a call for competition. The contracting authority considers that this contract may be suitable for economic operators that are defined as small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The Contracting Authority intends to use EU Supply system for e-tendering (portal). Registration for this system can be found here:
Interested suppliers are invited to complete the following Questionnaire by 17:00 Tuesday 14th April. The questionnaire can be found here:
Interested suppliers are also invited to attend an on-line supplier engagement meeting on Thursday 16th April 2020 at 10:30 for approximately 2 hours (via TEAMS). The purpose of the meeting is to discuss the proposed scope and structure of the framework, the LUPC’s initial thoughts about the procurement strategy and choice of procurement route and other areas around how we can ensure maximum competition in the tender process and how we can develop the pricing schedule(s) to enable clarity, transparency and fairness, whilst supporting Members to achieve best value.
Please confirm your attendance to the meeting no later than 12:00 Wednesday 15th April by responding through our tendering portal providing contact details to enable provision of an invite to the session.
VI.5)Date of dispatch of this notice: