LUPC Facilities Management Services – Market Engagement

LUPC Facilities Management Services – Market Engagement

Interested suppliers are also invited to attend an online supplier engagement meeting on Thursday 16th April 2020 at 10:30 for approximately 2 hours.

United Kingdom-London: Facilities management services

2020/S 066-158322

Prior information notice

This notice is for prior information only

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: London Universities Purchasing Consortium
National registration number: N/A
Postal address: Shropshire House, 179 Tottenham Court Road, Fitzrovia
Town: London
NUTS code: UKI
Postal code: W1T 7NZ
Country: United Kingdom
Contact person: Julie Gooch
E-mail: j.gooch@lupc.ac.uk
Telephone: +44 2073072778Internet address(es):Main address: https://www.lupc.ac.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/81165

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=32726&B=LUPC
Additional information can be obtained from the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Estates Maintenance and Minor Works, Security (Guarding and Reception) and Cleaning Services

II.1.2)Main CPV code

79993100

II.1.3)Type of contract

Services

II.1.4)Short description:

The LUPC is looking to establish a multi-provider Framework Agreement for the provision of maintenance and minor works, security (guarding and reception) and cleaning services. Four lots (with sub-lots) are being proposed to include Estates maintenance and minor works, Security Services (Guarding and Reception), Cleaning Services and a bundled lot to cover all three of the services.

This framework agreement is estimated to commence in October 2020 for a period of 48 months. The framework will be available to the members of LUPC, and SUPC Members within the London and South East.

II.1.5)Estimated total value

Value excluding VAT: 175 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
II.2)Description

II.2.1)Title:

Estates Maintenance and Minor Works, Security (guarding and reception) and Cleaning Services

Lot No: 1

II.2.2)Additional CPV code(s)

50000000
50324200
50700000
50710000
79710000
79711000
79713000
79715000
90910000
90911000

II.2.3)Place of performance

NUTS code: UKJ
NUTS code: UKI

II.2.4)Description of the procurement:

The LUPC is looking to establish a Framework Agreement for the provision of maintenance and minor works, security (guarding and reception) and cleaning services to be made available to Members and Associate Members of participating higher education purchasing consortia (HEPC).

It is proposed that the scope of the agreement include the following lots:

Lot 1a – One stop shop (Covering all related services involved in the management of an estate including fabric, Mechanical & Electrical (M&E) and specialist elements (Lifts, fire alarms etc.).

Lot 1b – M&E Planned and Reactive Maintenance

Lot 1c – M&E Minor Works

Lot 1d – Minor Works – up to GBP 250k

Lot 1e – Minor Works – GBP 250k – GBP 1m

Lot 2 – Security Services (Guarding and Reception).

Covering a range of security services including but not limited to guarding, reception services, internal and external patrolling, access control of people, incident management, CCTV monitoring, security systems management, door supervision and event security, and cash handling.

Lot 3 – Cleaning Services

Covering office areas, academic and ancillary buildings and the cleaning and servicing of residences. Specialist cleaning to include deep cleaning.

Lot 4 – Bundled FM services (Fully bundled service to include all Estates M&MW, Cleaning and Security).

It is proposed that the contract will be divided into the above lots but this has not yet been fully determined and will be considered following the market feedback.

II.2.14)Additional information

II.3)Estimated date of publication of contract notice:

25/05/2020

Section IV: Procedure

IV.1)Description

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

Please note that this PIN is issued to engage the market. No spend will be guaranteed to awarded suppliers. This PIN is not issued as a call for competition. The contracting authority considers that this contract may be suitable for economic operators that are defined as small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

The Contracting Authority intends to use EU Supply system for e-tendering (portal). Registration for this system can be found here:

https://uk.eu-supply.com/login.asp?B=LUPC

Interested suppliers are invited to complete the following Questionnaire by 17:00 Tuesday 14th April. The questionnaire can be found here:

https://bit.ly/2Js1d06

Interested suppliers are also invited to attend an on-line supplier engagement meeting on Thursday 16th April 2020 at 10:30 for approximately 2 hours (via TEAMS). The purpose of the meeting is to discuss the proposed scope and structure of the framework, the LUPC’s initial thoughts about the procurement strategy and choice of procurement route and other areas around how we can ensure maximum competition in the tender process and how we can develop the pricing schedule(s) to enable clarity, transparency and fairness, whilst supporting Members to achieve best value.

Please confirm your attendance to the meeting no later than 12:00 Wednesday 15th April by responding through our tendering portal providing contact details to enable provision of an invite to the session.

VI.5)Date of dispatch of this notice:

30/03/2020