LUPC Framework Agreement Supply of Newspapers

London: newspapers, journals, periodicals and magazines

Serials, Periodicals and Associated Services.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Universities Purchasing Consortium
LUPC, Floor 2M, University of London Union, Malet Street
Contact point(s): https://lupc.bravosolution.co.uk
For the attention of: Mrs Clemmie Smith
WC1E 7HY London
UNITED KINGDOM
Telephone: +44 2078631697
E-mail: c.smith@lupc.lon.ac.uk
Fax: +44 2078631699

Internet address(es):

General address of the contracting authority: http://www.lupc.ac.uk

Address of the buyer profile: https://lupc.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

 

I.2)Type of the contracting authority

Other: Public Sector Purchasing Consortium

 

I.3)Main activity

Recreation, culture and religion
Education

 

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Serials, Periodicals and Associated Services.

 

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: United Kingdom.
NUTS code UK

 

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

 

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreementDuration in years: 2
Estimated total value of purchases for the entire duration of the framework agreementEstimated value excluding VAT:
Range: between 84 000 000,00 and 400 000 000,00 GBP

 

II.1.5)Short description of the contract or purchase(s)

London Universities Purchasing Consortium (LUPC), a company limited by guarantee reg. no. 04784719, is a not-for-profit company made up of over 65 Members, including universities and colleges, as well as government agencies, research organisations and museums and other cultural establishments. A full list of current Members may be found at: http://www.lupc.ac.uk/about/members-list.aspx.

LUPC is establishing a Framework Agreement for the Supply of Serials, Periodicals and Associated Services that will be accessible both by its own Member Institutions and also the Member Institutions of the North Western Universities Purchasing Consortium (NWUPC) including those Institutions which are also Members of the North West Academic Libraries Consortium (NoWAL). A full list of current members of NWUPC may be found at: http://www.nwupc.ac.uk/members/index.php. A full list of NoWAL Members may be found at: http://www.nowal.ac.uk/membership.php. The participating institutions may be subject to change in the future owing to strategic realignment of the Consortia or the inclusion of new full or associate Members.

There is also potential for other regional Higher Education Purchasing Consortia in the UK and their Members, along with other regional academic library consortia and their members, to join the Framework from the start or at any point during its course. The estimated annual value of the spend by current LUPC and NoWAL Members is 21 000 000 GBP, though this could rise to as much as 100 000 000 GBP per annum should other UK Higher Education Purchasing Consortia and academic library consortia join the agreement.
By the term “serial” or “periodical”, LUPC intends the following: “A foreign or domestic publication in any medium, issued in successive parts bearing numerical or chronological designations and intended to be continued indefinitely. This includes: current and back issues of periodicals; newspapers and annuals (annual conference proceedings, reports, yearbooks, etc); the journals, memoirs, proceedings, transactions and other similar publications of societies; numbered monographic series; standing orders; and databases. These are typically charged on a prepaid, usually annual, subscription basis”. The scope of the Framework Agreement will cover academic publications in serial form, both print and electronic, as well as associated services. Tenderers will be required to demonstrate their ability to meet a wide range of Member subscription requirements across print and electronic media.

 

II.1.6)Common procurement vocabulary (CPV)

22200000, 22212000

 

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

 

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

 

II.1.9)Information about variants

Variants will be accepted: no

 

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Framework Agreement will be divided into two Lots:
Lot 1: Supply of serial/periodical subscriptions.
Lot 2: Supply of serial/periodical subscriptions, plus additional tools.
While the contracting authority cannot guarantee volumes, it is estimated that the total value of services for the entire duration of the framework agreement (including extension periods) is between 84 000 000 and 400 000 000 GBP, excluding VAT.
Estimated value excluding VAT:
Range: between 84 000 000,00 and 400 000 000,00 GBP

 

II.2.2)Information about options

Options: yes
Description of these options: It is envisaged that these arrangements will commence from March 2012 and will continue for a period of two years with two twelve-month extension options taking the Agreement up to a maximum period of four years, subject to satisfactory performance.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

 

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)

 

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

 

Information about lots

Lot No: 1 Lot title: Supply of serial/periodical subscriptions

1)Short description

Supply of foreign or domestic publications in any medium, issued in successive parts bearing numerical or chronological designations and intended to be continued indefinitely. This includes: current and back issues of periodicals; newspapers and annuals (annual conference proceedings, reports, yearbooks, etc); the journals, memoirs, proceedings, transactions and other similar publications of societies; numbered monographic series; standing orders; and databases. These are typically charged on a prepaid, usually annual, subscription basis. The scope will cover academic publications in serial form, both print and electronic, as well as associated services. Tenderers will be required to demonstrate their ability to meet a wide range of Member subscription requirements across print and electronic media.

 

2)Common procurement vocabulary (CPV)

22200000, 22212000

 

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

It is intended to award this lot to 3 suppliers.
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

 

Lot No: 2 Lot title: Supply of serial/periodical subscriptions, plus additional tools

1)Short description

Supply of foreign or domestic publications in any medium, issued in successive parts bearing numerical or chronological designations and intended to be continued indefinitely. This includes: current and back issues of periodicals; newspapers and annuals (annual conference proceedings, reports, yearbooks, etc); the journals, memoirs, proceedings, transactions and other similar publications of societies; numbered monographic series; standing orders; and databases. These are typically charged on a prepaid, usually annual, subscription basis. The scope will cover academic publications in serial form, both print and electronic, as well as associated services. Tenderers will be required to demonstrate their ability to meet a wide range of Member subscription requirements across print and electronic media.
In this lot, Tenderers will also provide a number of additional tools to support the supply of serial/periodical subscriptions, including but not limited to OpenURL link resolvers, alphabetical listing services and federated search tools.

 

2)Common procurement vocabulary (CPV)

22200000, 22212000

 

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

It is intended to award this lot to 3 suppliers.
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

 

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Included within the Invitation to Tender documentation.

 

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

 

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any required certificates, statutory declarations or criteria are notified within the Invitation to Tender documentation, available by application via the contact point in section I.1.

 

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any required certificates, statutory declarations or criteria are notified within the Invitation to Tender documentation, available by application via the contact point in section I.1.
Supplier’s Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once):
— browse to the eSourcing Portal,
— click the “Click here to register” link,
— accept the terms and conditions and click “continue”,
— enter your correct business and user details,
— note the username you chose and click “Save” when complete,
— you will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
— login to the portal with the username/password,
— click the “ITTs Open to All Suppliers” link. (These are Invitations to Tender open to any registered supplier),
— click on the relevant ITT to access the content,
— click the “Express Interest” button in the “Actions” box on the left-hand side of the page,
— this will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only),
— click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender:
— you can now choose to “Reply” or “Reject” (please give a reason if rejecting),
— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— note the deadline for completion, then follow the onscreen instructions to complete the ITT,
— there may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance please consult the online help, or contact the eTendering help desk.

 

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Economic and financial capacity requirements are notified within the Invitation to Tender documentation, available by application via the contact point in section I.1.

 

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Technical capacity requirements are notified within the Invitation to Tender documentation, available by application via the contact point in section I.1.

 

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

 

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no

 

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LUPC2011/SER

 

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2011/S 199-324148

 

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.12.2011 – 17:00
Payable documents: no

 

IV.3.4)Time limit for receipt of tenders or requests to participate

9.1.2012 – 14:00

 

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

 

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

 

IV.3.8)Conditions for opening tenders

Date: 9.1.2012 – 14:00
Place:https://lupc.bravosolution.co.ukPersons authorised to be present at the opening of tenders: no

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: November 2015.

 

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

 

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Potential Suppliers must express their interest by applying for, completing and returning the Intention to Submit Tender Response form and the Tender Response by the dates specified. Tender Responses submitted after the deadline date may be rejected. LUPC does not accept any liability for any costs incurred by Tenderers in tendering.

 

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The LUPC will incorporate a minimum ten calendar day standstill period from the point that the intention to award the framework agreement is notified to Tenderers. Any appeal regarding the award of the framework agreement will be managed in line with the EU Remedies Directive.

 

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.11.2011