London: newspapers, journals, periodicals and magazines
Serials, Periodicals and Associated Services.
Contract notice
Supplies
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
London Universities Purchasing Consortium
LUPC, Floor 2M, University of London Union, Malet Street
Contact point(s): https://lupc.bravosolution.co.uk
For the attention of: Mrs Clemmie Smith
WC1E 7HY London
UNITED KINGDOM
Telephone: +44 2078631697
E-mail: c.smith@lupc.lon.ac.uk
Fax: +44 2078631699
Internet address(es):
General address of the contracting authority: http://www.lupc.ac.uk
Address of the buyer profile: https://lupc.bravosolution.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Purchase
Main site or location of works, place of delivery or of performance: United Kingdom.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreementDuration in years: 2
Estimated total value of purchases for the entire duration of the framework agreementEstimated value excluding VAT:
Range: between 84 000 000,00 and 400 000 000,00 GBP
II.1.5)Short description of the contract or purchase(s)
London Universities Purchasing Consortium (LUPC), a company limited by guarantee reg. no. 04784719, is a not-for-profit company made up of over 65 Members, including universities and colleges, as well as government agencies, research organisations and museums and other cultural establishments. A full list of current Members may be found at: http://www.lupc.ac.uk/about/members-list.aspx.
LUPC is establishing a Framework Agreement for the Supply of Serials, Periodicals and Associated Services that will be accessible both by its own Member Institutions and also the Member Institutions of the North Western Universities Purchasing Consortium (NWUPC) including those Institutions which are also Members of the North West Academic Libraries Consortium (NoWAL). A full list of current members of NWUPC may be found at: http://www.nwupc.ac.uk/members/index.php. A full list of NoWAL Members may be found at: http://www.nowal.ac.uk/membership.php. The participating institutions may be subject to change in the future owing to strategic realignment of the Consortia or the inclusion of new full or associate Members.
There is also potential for other regional Higher Education Purchasing Consortia in the UK and their Members, along with other regional academic library consortia and their members, to join the Framework from the start or at any point during its course. The estimated annual value of the spend by current LUPC and NoWAL Members is 21 000 000 GBP, though this could rise to as much as 100 000 000 GBP per annum should other UK Higher Education Purchasing Consortia and academic library consortia join the agreement.
By the term “serial” or “periodical”, LUPC intends the following: “A foreign or domestic publication in any medium, issued in successive parts bearing numerical or chronological designations and intended to be continued indefinitely. This includes: current and back issues of periodicals; newspapers and annuals (annual conference proceedings, reports, yearbooks, etc); the journals, memoirs, proceedings, transactions and other similar publications of societies; numbered monographic series; standing orders; and databases. These are typically charged on a prepaid, usually annual, subscription basis”. The scope of the Framework Agreement will cover academic publications in serial form, both print and electronic, as well as associated services. Tenderers will be required to demonstrate their ability to meet a wide range of Member subscription requirements across print and electronic media.
II.1.6)Common procurement vocabulary (CPV)
22200000, 22212000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Lot 1: Supply of serial/periodical subscriptions.
Lot 2: Supply of serial/periodical subscriptions, plus additional tools.
While the contracting authority cannot guarantee volumes, it is estimated that the total value of services for the entire duration of the framework agreement (including extension periods) is between 84 000 000 and 400 000 000 GBP, excluding VAT.
Estimated value excluding VAT:
Range: between 84 000 000,00 and 400 000 000,00 GBP
II.2.2)Information about options
Description of these options: It is envisaged that these arrangements will commence from March 2012 and will continue for a period of two years with two twelve-month extension options taking the Agreement up to a maximum period of four years, subject to satisfactory performance.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Information about lots
Lot No: 1 Lot title: Supply of serial/periodical subscriptions
1)Short description
2)Common procurement vocabulary (CPV)
22200000, 22212000
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: Supply of serial/periodical subscriptions, plus additional tools
1)Short description
In this lot, Tenderers will also provide a number of additional tools to support the supply of serial/periodical subscriptions, including but not limited to OpenURL link resolvers, alphabetical listing services and federated search tools.
2)Common procurement vocabulary (CPV)
22200000, 22212000
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Section III: Legal, economic, financial and technical information
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: Any required certificates, statutory declarations or criteria are notified within the Invitation to Tender documentation, available by application via the contact point in section I.1.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Supplier’s Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once):
— browse to the eSourcing Portal,
— click the “Click here to register” link,
— accept the terms and conditions and click “continue”,
— enter your correct business and user details,
— note the username you chose and click “Save” when complete,
— you will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
— login to the portal with the username/password,
— click the “ITTs Open to All Suppliers” link. (These are Invitations to Tender open to any registered supplier),
— click on the relevant ITT to access the content,
— click the “Express Interest” button in the “Actions” box on the left-hand side of the page,
— this will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only),
— click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender:
— you can now choose to “Reply” or “Reject” (please give a reason if rejecting),
— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— note the deadline for completion, then follow the onscreen instructions to complete the ITT,
— there may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance please consult the online help, or contact the eTendering help desk.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
Technical capacity requirements are notified within the Invitation to Tender documentation, available by application via the contact point in section I.1.
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2011/S 199-324148
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Place:https://lupc.bravosolution.co.ukPersons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
Estimated timing for further notices to be published: November 2015.
VI.2)Information about European Union funds
VI.3)Additional information
Potential Suppliers must express their interest by applying for, completing and returning the Intention to Submit Tender Response form and the Tender Response by the dates specified. Tender Responses submitted after the deadline date may be rejected. LUPC does not accept any liability for any costs incurred by Tenderers in tendering.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice:28.11.2011