Magazine Delivery Tender Staffordshire

Magazine Delivery Tender Staffordshire

Door to Door delivery of ‘Your Staffordshire’ Magazine.

UK-Stafford: Postal services related to newspapers and periodicals

2013/S 025-038732

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Staffordshire Procurement
Wedgewood Building, Tipping Street
For the attention of: Susan Wilson
ST16 2DH Stafford
UNITED KINGDOM
Telephone: +44 1785854596
E-mail: susan.wilson@staffordshire.gov.uk
Fax: +44 1785854660

Internet address(es):

General address of the contracting authority: http://www.staffordshire.gov.uk/business/procurement/scc/staffspurchasing

Further information can be obtained from: This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis tendering system. Follow the link to the PROACTIS E-TENDERING. Initially go to http://www.staffordshire.gov.uk/business/procurement/etendering
Internet address: http://www.staffordshire.gov.uk/business/procurement/etendering

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

PC446 Door to Door delivery of ‘Your Staffordshire’ Magazine.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 4: Transport of mail by land [3] and by air
NUTS code UKG24
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This is a contract for the door to door delivery of approximtely 384,000 ‘Your Staffordshire’ Magazines to all residences and businesses in Staffordshire.
II.1.6)Common procurement vocabulary (CPV)

64111000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This is a contract for the door to door delivery of approximtely 384,000 ‘Your Staffordshire’ Magazines to all residences and businesses in Staffordshire.
Estimated value excluding VAT: 480 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The initial period if from 1st July 2013 – 30th June 2014 with 3 x 1 year options to extend.
The first option period from 1st July 2014-30th June 2015.
The second option period from 1st July 2015-30th June 2016.
The third option period from 1st July 2016-30th June 2017.
Provisional timetable for recourse to these options:
in months: 6 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments may be made following acceptance by the banking agents of the County Council.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The requirements for minimum economic, financial
and technical capacity will be included in the tender
documents.
Any tender may be rejected from a
company/organisation who interalia:
(a) is bankrupt or is being wound up, where his affairs
are being administered by the court, where he has
entered into an arrangement with creditors, where he
has suspended business activities or is in any
analogous situation arising from a similar procedure
under national laws and regulations.
(b) is the subject of proceedings for a declaration of
bankruptcy, for an order for compulsory winding up or
administration by the court or of an arrangement with
creditors or of any other similar proceedings under
national laws and regulations.
(c) has been convicted by a judgment which has the
force of res judicata in accordance with the legal
provisions of the country of any offence concerning
his professional conduct.
(d) has been guilty of grave professional misconduct
proven by any means which the contracting
authorities can demonstrate.
(e) has not fulfilled obligations relating to the payment
of social security contributions in accordance with the
legal provisions of the country in which he is
established or with those of the country of the
contracting authority.
(f) has not fulfilled obligations relating to the payment
of taxes in accordance with the legal provisions of the
country in which he is established or with those of the
country of the contracting authority,
(g) is guilty of serious misrepresentation in supplying
the information required under this Section or has not
supplied such information.
(h) has been the subject of a conviction for
participation in a criminal organisation, as defined in
Article 2(1) of Council Joint Action 98/733/JHA.
(i) has been the subject of a conviction for corruption,
as defined in Article 3 of the Council Act of 26 May
1997 and Article 3(1) of Council Joint Action
98/742/JHA respectively.
(j) has been the subject of a conviction for fraud within
the meaning of Article 1 of the Convention relating to
the protection of the financial interests of the
European Communities.
(k) has been the subject of a conviction for money
laundering, as defined in Article 1 of Council Directive
91/308/EEC of 10 June 1991 on prevention of the use
of the financial system for the purpose of money
laundering. Please refer to Regulation no 23 of the
Public Procurement Regulations 2006 (SI No 5) for
additional rejection criteria (see link)
http://www.opsi.gov.uk/si/si2006/20060005.htm
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if
requirements are met.
The applicant must meet the minimum set standards
of economic and financial standing to service the term
and value of the contract.
Financial checks will be undertaken for economic
operators using one or more of the Councils current
financial assessors, n2check (www.n2check.com),Dun & Bradstreet (www.dnb.co.uk), Experian

(www.experian.co.uk). Economic operators will be

assessed according to the level of risk stipulated by
the financial assessors used. Any economic operator
being given an ABOVE AVERAGE/HIGHER THAN
AVERAGE RISK rating or poorer, by one or more of
the assessors used, may be rejected.
Note:
1. It is the responsibility of the economic operator to
ensure that the appropriate accounts have been filed
and that the credit information held is correct.
2.Should economic operators wish other financial
information to be taken into account to support the
economic and financial check this should be
submitted with the response to the PQQ. SCC
reserves the right to request further financial
information and to take this into account where
necessary in addition to the level of risk stipulated by
the financial assessors.
3. For sole traders/partnerships where third party
financial assessments are not available the
assessment will be undertaken using a financial
spreadsheet detailing trading account data for the last
three years.
The organisation should hold as a minimum the
following insurance levels or be able to provide with
their response, a written statement advising that
should they be awarded the contract they will have the
required levels of insurance in place for the
commencement of the contract.
Public Liability 5 million GBP
Employers Liability 5 million GBP
Failure to achieve or agree to this may lead to
disqualification
Minimum level(s) of standards possibly required: As detailed in tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if
requirements are met.
The requirements for minimum economic, financial
and technical capacity will be included in the PQQ
documents.
The County Council absolutely require the following.
Compliance with Regulation 23 of the Public Contract
Regulations 2006 (see section III.1.4). Evidence of
experience of delivery of services which are the same
or similar in size and nature as to those specified.
Scored criteria and pass/fail requirements as detailed
below:
-Section B-eligibility of organisation – fail on unlawful actions.
-Section C-economic and financial standing – fail on above average risk rating on financial checks.
-Section D-insurance certification – fail if unable to meet minimum insurance levels
-Compliance questions as detailed above-Sections B, C and D
-Specific Questions, Section E (100%)
Minimum level(s) of standards possibly required:
As detailed in tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As detailed in the PQQ Documentation
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PC446.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.3.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

11.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 4.3.2013 – 12:00
Place:Staffordshire Procurement Offices.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Attendance is limited to members of the authority’s staff.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 6 months (if first option to extend is not exercised) or 40 months (if all options are exercised).
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This is an electronic tender. All requests for information to be sent through the electronic tendering
portal and message facility on the Proactis electronic
tendering system. How to register.
1. Instructions at
http://www.staffordshire.gov.uk/business/procurement/etendering/
2. Follow the link to Proactis E-Tendering
(www.staffordshire.alito.co.uk). On the main

page click suppliers then (new user) register links.
3. Complete the self-registration questions and click
the Register button.
4. You will receive a confirmation e-mail with an
authentication link (this email may find its way to your
trash/junkemail account, so please check).
5. Confirm the authentication and then login into
Proactis suppliers-side.
6. Search the bulletin board for the tender(s) using
key words, search criteria etc.
7. Once found, click on the (blue) contract title to
register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile
area on the main menu.
10. Find the read me first document and continue with
managing the tender.
If you require urgent assistance regarding the initial
usage of the eTendering package please contact the
Contracting Authority point-of-contact in Section I.1 of
this notice. On failure to reach this contact, please
immediately email the nature of the difficulty to
sp@staffordshire.gov.uk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

As I.1
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a
minimun 10 calendar day standstill period (or 15 days
where non-electronic or fax methods are used) at the
point that an award decision notice is communicated
to tenderers. The award decision notice will specify
the criteria for the award of the contract/framework
agreement, the reasons for the decision, including the
characteristics and relative advantages, the name and
score of the successful tender, and will specify when
the standstill period is expected to end or the date
before which the contracting authority will not
conclude the contract/frameworkagreement. If an
appeal regarding the award of a contract/framework
agreement has not been successfully resolved, the
Public Contracts (Amendment) Regulations 2009
provide for aggrieved parties who have been harmed
or are at risk of a breach of the rules to take action in
the High Court (England, Wales and NorthernIreland).
Any such action must be brought promptly (generally
within 3 months). The Court may order the setting
aside of the award decision or may order the
Contracting Authority to amend any document and
may award damages. If a framework agreement has
been entered into the Court may make a declaration
of ineffectiveness or may order that the duration of
any relevant specific contract be shortened and
additionally may award damages. The time limit for
seeking such a declaration is generally 30 days from
notification of the award (either by award decision
notification or contract award notice depending upon
the circumstances) or otherwise 6 months.
VI.4.3)Service from which information about the lodging of appeals may be obtained

As I.1
UNITED KINGDOM

VI.5)Date of dispatch of this notice:1.2.2013