Magazine Production and Mailing Tender

Magazine Production and Mailing Tender

Production and Mailing of Historic Scotland’s Membership Magazine.

United Kingdom-Edinburgh: Publishing services

2014/S 117-207276

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Historic Scotland
Longmore House, Salisbury Place
Contact point(s): Procurement Unit
For the attention of: Fiona Ferrie
EH9 1SH Edinburgh
UNITED KINGDOM
Telephone: +44 1316688866
E-mail: hs.procurement@scotland.gsi.gov.uk
Fax: +44 1316688877

Internet address(es):

General address of the contracting authority: http://www.historic-scotland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164

Further information can be obtained from: Historic Scotland
Longmore House, Salisbury Place
Contact point(s): Procurement Unit
For the attention of: Fiona Ferrie
EH9 1SH Edinburgh
UNITED KINGDOM
Telephone: +44 1316688866
E-mail: hs.procurement@scotland.gsi.gov.uk
Fax: +44 1316688877
Internet address: http://www.historic-scotland.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Historic Scotland
Longmore House, Salisbury Place
Contact point(s): Procurement Unit
For the attention of: Fiona Ferrie
EH9 1SH Edinburgh
UNITED KINGDOM
Telephone: +44 1316688866
E-mail: hs.procurement@scotland.gsi.gov.uk
Fax: +44 1316688877
Internet address: http://www.historic-scotland.gov.uk

Tenders or requests to participate must be sent to: Historic Scotland
Longmore House, Salisbury Place
Contact point(s): Procurement Unit
For the attention of: Fiona Ferrie
EH9 1SH Edinburgh
UNITED KINGDOM
Telephone: +44 1316688866
E-mail: hs.procurement@scotland.gsi.gov.uk
Fax: +44 1316688877
Internet address: http://www.historic-scotland.gov.uk

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Other: Built Heritage, Conservation, Research and Tourism

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Production and Mailing of Historic Scotland’s Membership Magazine

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Scotland

NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Historic Scotland membership magazine was launched in 1985, starting out as a popular but basic two-colour three-page newsletter. It has a readership of over 105,000 with most members considering the magazine to be as good or better than other membership magazines.The requirement is for the successful supplier to provide a full editorial, advertising and print production service based on the current print run of 55,000. The successful supplier must also be able to mail out the magazine and inserts to Historic Scotland members at set times of the year either themselves, or via a third party.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=309085.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

799700007957100022120000793410007996110022213000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 170 000 and 172 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Contract may be extended for up to a further 2 years.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortia or group bidders must nominate a lead member to deal with Historic Scotland on all matters relating to this Procurement. If successful, consortia or group bidders will be required to accept joint liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HS/C/3799
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

18.7.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.8.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Will be re-tendered in 2019.
VI.2)Information about European Union funds

VI.3)Additional information

Suppliers should submit their completed questionnaire via the electronic submission postbox on this website by 12:00 noon on the 18.7.2014.
(SC Ref:309085)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.6.2014