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Mail Inserting Machine Tender
Mailing and Fulfilment

Mail Inserting Machine Tender

Tuesday, 23 July 2019, 7:15

Mail Inserting Machine Tender

The delivery of the new machinery to site at the pre-agreed time with the Council.

United Kingdom-Liverpool: Bulk-mailing equipment

2019/S 136-334655

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Liverpool City Council
4th Floor, Cunard Building
Liverpool
L3 1DS
United Kingdom
Contact person: Ms Kristen Green
Telephone: +44 1512330589
E-mail: kristen.green1@liverpool.gov.uk
NUTS code: UKD
Internet address(es):Main address: http://www.liverpool.gov.uk

Address of the buyer profile: http://www.liverpool.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=38151bcb-2177-e911-80f7-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=38151bcb-2177-e911-80f7-005056b64545

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Mail Inserting Machine with Support and Maintenance Services

Reference number: DN394549

II.1.2)Main CPV code

30133100

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Liverpool City Council are seeking a supplier to provide a mail insertion machine to provide back-up and contingency capacity to our onsite mail room.

The supplier will be expected to remove existing machinery, install and configure the new machine, provide training for users, ongoing support services and breakdown, repairs and maintenance services throughout the life of the machine.

II.1.5)Estimated total value

Value excluding VAT: 320 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

30131000
30133000

II.2.3)Place of performance

NUTS code: UKD

II.2.4)Description of the procurement:

The supplier will be required to perform the following activities in the delivery of this contract:

— uninstall and remove existing CMC 150 machinery which could include a part exchange,

— the delivery of the new machinery to site at the pre-agreed time with the Council,

— the installation and configuration of new machinery and supporting software,

— delivery of initial training for users of the machinery and provision of support materials,

— access to training and instruction manuals,

— ongoing access to training for new employees,

— ongoing maintenance, support and repairs for machinery including servicing requirements,

— access to telephone support services,

— next day breakdown engineer call outs,

— planned repairs for worn parts,

— PC servicing to support ongoing use of the software.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

Rolling annual contract with ability to extend for a further 9x 12 months following the initial 12 month period.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The award of this contract will be subject to a 10 day standstill period.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/08/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 16/08/2019
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Royal Court of Justice
Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/07/2019