Mailing and Distribution

Mailing and Distribution – Select List

Services offered from the mail house must include: Database management; Database creation / data capture; Storage facilities; Print (digital colour and mono); Folding.

United Kingdom-Belfast: Mailing-list compilation and mailing services

2014/S 091-160580

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Translink
3 Milewater Road
For the attention of: Andy Gray
BT3 9BG Belfast
UNITED KINGDOM
Telephone: +44 2890759118
E-mail: andy.gray@translink.co.uk

Internet address(es):

General address of the contracting entity: www.translink.co.uk

Address of the buyer profile: http://www.translink.co.uk/Corporate/Procurement/

Electronic access to information: https://e-sourcingni.bravosolution.co.uk/

Electronic submission of tenders and requests to participate: https://e-sourcingni.bravosolution.co.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Railway services
Urban railway, tramway, trolleybus or bus services

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Mailing and Distribution – Select List.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Northern Ireland.

NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in months: 48

II.1.5)Short description of the contract or purchase(s):

The suppliers will be responsible for distribution of publications including:
— Staff magazine;
— Timetables;
— Other postal products e.g. promotional postcards;
— Mail consolidation;
— Direct mail campaigns.
Services offered from the mail house must include:
— Database management;
— Database creation / data capture;
— Storage facilities;
— Print (digital colour and mono);
— Folding;
— Envelope inserting;
— Polythene wrapping;
— Poly bagging.
The aim of this exercise is to appoint 5 suppliers to a Select List. The anticipated start date is August 2014. Dates may be subject to change.

Translink is utilising an electronic tendering system to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued and it is intended that all communications with Translink including the submission of PQQ and Tender responses will be conducted via www.e-sourcingni.bravosolution.co.uk.

Unless stated otherwise in these Instructions or in writing from Translink, all communications including queries from Applicants and any PQQ amendments from Translink during the period of this procurement exercise shall be submitted through and published via the online messaging facility provided on the e-sourcing NI portal (see “Messages” section). The onus lies on the applicant to read and keep up to date with all the information published on eSourcing NI in relation to this requirement.

II.1.6)Common procurement vocabulary (CPV)

79570000, 79823000, 79824000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: 2 years with the option to extend for up to 24 months at Translink’s sole discretion.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: These will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: These will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: These will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: These will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

The Translink Group file reference 003/0059/14
Bravo project reference 16490

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents

IV.3.4)Time limit for receipt of tenders or requests to participate

16.6.2014 – 15:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: The Translink Group may make a call for competition at the end of the fixed contract period or after option(s) have been taken up; the Translink Group reserve the right to make a call for competition at any point deemed appropriate by the Translink Group and may make no call for competition should the requirement no longer be classified by the Translink Group as recurring.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Let’s work together:

Check out our website at www.translink.co.uk/Corporate/Procurement/

Participate in tenders at www.e-sourcingni.bravosolution.co.uk

1. Browse to the eSourcing portal: www.e-sourcingni.bravosolution.co.uk

2. Click the “Click here to register” link;
3. Accept the terms and conditions and click “continue”;
4. Enter your correct business and user details;
5. Note the username you chose and click “Save” when complete;
6. You will shortly receive an email with your unique password (please keep this secure);
7. Login to the portal with the username/password;
8. Click the “PQQs Open to All Suppliers” link (these are PQQs open to any registered supplier);
9. Click on the relevant PQQ to access the content;
10. Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. This will move the PQQ over to the “My PQQs” page (this is a secure area reserved for your projects only);
11. Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box on the left-hand side of the page;
12. You can now Reply or Reject (please give a reason if rejecting);
13. Note the deadline for completion, then follow the onscreen instructions to complete the PQQ.
If you require any further assistance the BravoSolution help desk is available Mon – Fri (8:00 am – 18:00 pm) on:

— Email: help@bravosolution.co.uk

— Phone: UK +44 8003684850 Phone (outside UK): +44 2033496601
Note: Do not leave completing your PQQ/ITT response until the last minute, late responses shall be rejected. The contracting authority reserves the right not to award any contract as a result of this competition.
About the Translink Group:
Throughout the documentation, both “Translink” and “Group” refer to the same corporate entities. Both shall be taken to comprise the Northern Ireland Transport Holding Company (NITHC) in addition to its main operating subsidiaries Citybus Ltd, Northern Ireland Railways Company Ltd and Ulsterbus Ltd.
The Translink Group provide integrated public transport across Northern Ireland. The organisation is one of Northern Ireland’s largest employers with approximately 4,000 employees and a turnover in excess of GBP 168 m. Over 81 million passenger journeys are made on Translink Group services each year.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Please see section VI.4.2

Body responsible for mediation procedures

Not Applicable

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Translink Group will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Please see section VI.4.2

VI.5)Date of dispatch of this notice:

8.5.2014