Main Contractor Appointment for University of Cambridge

Main Contractor Appointment for University of Cambridge

Chemistry of Health, Appointment for the demolition, design, refurbishment and construction.

United Kingdom-Cambridge: Construction work

2015/S 064-111915

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Chancellor, Masters and Scholars of the University of Cambridge
c/o Estate Management, 74 Trumpington Street
For the attention of: Mr Joe Ackers, Project Manager
CB2 1RW Cambridge
Telephone: +44 1223337797
Fax: +44 1223766779

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: 3PM
1 Oliver’s Yard, 55-71 City Road
Contact point(s): Patrick Watson, Partner
EC1Y 1HQ London
Telephone: +44 2075668490
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: higher education

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Main Contractor. Chemistry of Health, Appointment for the demolition, design, refurbishment and construction.

II.1.2)Type of contract and location of works, place of delivery or of performance

Design and execution

NUTS code UKH1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This appointment of the Main Contractor is initially for Stage 1 (the design phase) of a 2 stage Develop and Construct contract for the demolition, design, refurbishment and construction of the Chemistry of Health research facility and associated education space within Cambridge City based on the NEC ECC standard form of contract. This is estimated to fall within a cost envelope of 12 000 000 GBP – 14 000 000 GBP plus VAT and consists of enabling works, an element of refurbishment of existing facilities, laboratory space, teaching space, open plan and individual offices. The building is to be highly energy efficient. The contractor will be appointed at the end of RIBA Stage 3 to provide Pre Construction Services. The appointment may be continued through RIBA Stage 4 subject to the 2nd Stage Tender price. This is a restricted site and it is recommended that you view prior to responding to this notice.

II.1.6)Common procurement vocabulary (CPV)

45000000, 45214000, 45214500, 45214400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Expressions of interest only are required at this stage from contractors who wish to be invited to tender for appointment initially for the enabling works, new build and refurbishment works at the Union Road car park in Cambridge.
The site is located at Union Road Car Park, Cambridge. Cambridgeshire, CB2, UK.
The contractual route will be a two stage tender. It is planned to issue documents in April 2015 and a start on site in Q4 15.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The right is reserved to require a parent company guarantee and or suitable performance bond or bank guarantees to secure any advance payments/warranty or maintenance as felt appropriate. Collateral warranties to the University and third party funders may also be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be included in the tender documents which will be provided to those selected to be invited to tender for the project.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Main Contractor:
In the event of a joint venture or consortium submitting an acceptable offer, it will be necessary for each member of the joint venture or consortium to sign an undertaking that each such member will be jointly and severally responsible for the due performance of the contract. Evidence of relevant insurances, including Professional Indemnity Insurance, shall be required from each member. Refer to section III.2 for further details.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The response to this notice must demonstrate the Contractors suitability to undertake the project. To be considered for this work the submission must provide the following details and/or demonstrate compliance in the following areas III.2.2, III.2.3, as detailed below, and evidence of relevant insurances, including Professional Indemnity Insurance and Public Liability Insurance required.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers must have an annual turnover, for the particular regional office which will deal with the project, in excess of 30 000 000 GBP. Tenderers must produce records of turnover for the previous three year period. Tenderers must produce the last three years’ annual published accounts.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
1. Full name and business address, telephone and fax numbers, with details of the company and parent company (if applicable) including manpower structure and history.
2. Demonstrate possession of the necessary resources, capability, capacity and management to undertake the work over the period stated.
3. Demonstrate a quality management system to BS EN ISO 9001.
4. Hold Public Liability Insurance cover with a limit of at least 10 000 000 GBP.
5. Hold Professional Indemnity Insurance of at least 10 000 000 GBP.
6. Demonstrate an ethos of working with the client and design team to produce a finished facility which satisfies the Users’ requirement on the cost, with no sacrifice in the architectural merits of the building.
7. Be a member of the CIOB Chartered Builder Scheme or recognition within a professional body of similar standing.
8. Be a member of, or be willing to join, the Considerate Contractors Scheme.
9. Be a member of the CSCS Training Scheme.
10. Be Constructionline registered complete and up to date information in all categories.
11. Demonstrate an above average Health and Safety record, state all RIDOR notified incidents in the past 3 years.
12. Demonstrate the ability to involve sub-contractor specialist in the design process in order to fully develop the tender information.
13. Demonstrate recent relevant experience of 3 similar laboratory projects / restricted occupied sites undertaken in the last 4 years. Information should be provided on project values, sizes, clients and outcomes.
14. Have experience of the NEC form of contract, particularly with use on design and construction contracts and be willing to enter into an agreement using the NEC form.
15. Have experience of undertaking Two Stage Design, Develop and Construct projects, including staff experience in this form of procurement with the ability to manage the process.
16. Three reference sites should be identified and full contact details must be provided to permit references to be sought without further permission. The reference sites must be for projects having a minimum project cost of 15 000 000 GBP.
17. Have an in-house M & E co-ordinator with appropriate experience in arranging, supervising and managing the testing and commissioning of the services installation.
18. Demonstrate the capability to service a project in Cambridge if the Head Office location, or staff sourcing office, is located elsewhere.
19. Demonstrate the ethos of managing the design and construction of an energy efficient and low maintenance building by reference to sustainability policy and achievements.
20. Demonstrate ability to complete projects on time and within budget.
21. Provide details of the relevant education, professional qualifications and experience of all the managerial staff to be responsible for and associated with the project.
22. Contractors will be expected to commit themselves to maintaining the selected team individuals throughout the project period as far as is reasonably possible. A firm commitment on the availability of estimating resource will be required.
23. Show the ability to contribute to value management and value engineering processes.
24. Demonstrate the ability to control financial, quality and programme risks.
25. Have a proven record of producing project documentation which has been properly and fully completed on programme, for example, Building Manuals and Log Books.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: The strength and quality of responses to the requirements of III.2.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CPP 131

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.4.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2006 (Directive 2004/18) and is not subject to the procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.
Information about the tender process to be followed does not amount to a legally binding offer by the University to follow the process so described. The University reserves the right not to follow or to modify the procedures as the University considers necessary.
Expressions of interest only are required at this stage from Contractors wishing to be considered for inclusion on the tender list for this project. A shortlist of no less than three contractors will be compiled based upon the responses to this Notice, judged against the criteria listed herein under III.2.3. These contractors will then be invited to submit tenders for the work and attend a selection interview.
Please note that a pre-tender questionnaire will not be issued.
The response to this notice must therefore demonstrate the contractors suitability to undertake the project. The shortlisting will be scored as follows:
— Experience of delivering projects successfully (scored out of 20);
— Ethos and approach — demonstrated by working methods (scored out of 20);
— Resources for the project (scored out of 20);
— Proactiveness in demonstrating buildable solutions (scored out of 30);
— Quality Assurance (scored out of 10).
The awarding authority does not bind itself to accept either the lowest or any bid, and will not be held responsible for costs incurred by the bidders.
Submissions in response to this Notice must not extend to more than 20 pages of single sided A4, and should be a minimum of 10pt font size.
Company financial details and individual CV’s can be included separately. All discussions and correspondence will be conducted in English. The contract shall be subject to English Law. Please note that no further information regarding this tendering exercise is available at this time.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: