Main Contractor for Grade A Listed Building

The University of Edinburgh wishes to appoint a Main Contractor to repair, extend and upgrade the Grade A listed Old Royal Infirmary building at Quartermile.

United Kingdom-Edinburgh: Construction work for university buildings

2017/S 153-316418

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
United Kingdom
Telephone: +44 1316508202
E-mail: c.m.brown@ed.ac.uk
NUTS code: UKM75

Internet address(es):Main address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

EC0789 Main Contractor EFI Quartermile.

II.1.2)Main CPV code

45214400

II.1.3)Type of contract

Works

II.1.4)Short description:

The University of Edinburgh wishes to appoint a Main Contractor to repair, extend and upgrade the Grade A listed Old Royal Infirmary building at Quartermile to form a wide range of teaching and learning spaces, function areas and workspace for academics. Enabling works comprising demolition, strip out, asbestos removal and some external fabric repairs have been undertaken in advance of the main construction works.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM75

Main site or place of performance:

Quartermile.

II.2.4)Description of the procurement:

Explanation of Requirement.

The main Construction package is the last and most extensive phase of the Old Royal Infirmary redevelopment. This phase is the most critical as it includes all the interventions required to transform the existing vacant building to a new interdisciplinary hub for the University of Edinburgh, which will attract students, academics and professionals. The works are to be completed to allow occupation for the start of the academic year 2021.

The University of Edinburgh wishes to appoint a Main Contractor to undertake the following the main construction works at the Edinburgh Futures Institute building at Quartermile. The works will consist of:

— Repair and refurbishment of the existing building.

— New build construction including an external square with an underground event space below (located in the front of the main entrance), the construction of two northern infills between the existing wards, the construction of a new strip of accommodation across the southern elevation and other associated extensions.

— Structural alterations, construction of new partitions, all internal finishes and fixed furniture and fittings.

— Installation of new services and plant with utility connections.

— Site access alterations where required.

The University will take the six highest scoring suppliers through to the ITT stage and they will be invited to submit a tender and attend an interview.

Scoring methodology.

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

2 — Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 20

Price – Weighting: 80

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 35

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

Objective criteria for choosing the limited number of candidates:

As detailed within this notice and our ESPD documentation.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

ESPD statement4B.1.1.

Bidders will be required to have a ‘general’ yearly turnover threshold value of 140,000,000 GBP for the last three years prior to the date of proposed contract award.

ESPD statement 4B.5.1.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Note: There is no requirement for separate product liability insurance as the monetary value detailed against public liability insurance is inclusive of both types of insurance.

Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP.

Public Liability Insurance = 10 000 000 GBP.

Professional Indemnity Insurance = 10 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

ESPD 4C.1 1st Statement.

Provide information for 3 relevant construction projects that your organisation has been the Main Contractor for in the past 5 years, which are over 50000000GBP in value and include phased delivery and the construction of student focused accommodation.

Description of the project and its accommodation.

Final construction value.

Contract start and completion dates.

Location (incl. whether city centre or green field).

Name & address of the client contact to provide the University with a reference.

Coloured images of the interior & exterior.

Contract type.

Any awards the building has achieved.

Your examples must be from within the last 5 years.

Note: if you are unable to provide any examples please explain why you cannot provide examples.

Note: please also include the name of each Customer Organisation along with their contact details i.e. Name, Telephone Number, email address.

Your examples must be from within the last 5 years. They do not need to be fully complete but if they are not finished must be no more than 2 months from practical completion.

Responses to be a maximum of 2 A4 pages of text excluding images per project example.

Weighting 75 percent — 25 percent per example).

ESPD 4C.3

Describe your quality control procedures for managing: quality of construction; communication with University stakeholders and neighbours and; management of the handover process and post construction issues.

Responses to be a maximum of 2 A4 pages of text.

(Weighting 10 percent.)

ESPD 4C.4.

Describe the team management processes that your organisation currently utilises in managing construction phases outlining: senior management input and client reporting; co-ordination of your sub-contractors and; dispute resolution.

Responses to be a maximum of 2 A4 pages of text.

(weighting 15 percent).

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/09/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 24/10/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The University will be requesting evidence from bidders, details of the Fair Work Practices they have in place. Detailed information will be contained within our Invitation to Tender (ITT) documentation.

Funding for this project is fully approved.

Evaluation.

We will apply a two stage process:

Stage 1 — Pre-Qualification via the submission of the completed ESPD (Scotland).

— Bidders must pass the minimum standards (pass/fail) sections of the ESPD (Scotland). These can be found within the qualification envelope of PCS-T. Statements detailing the specific requirements can be found within Section III 1.1 & 1.2 and Section VI (VI.3) of the Contract Notice.

— Bidders must complete the technical envelope. Specific statements detailing the requirement can be found within Section III 1.3 of the Contract Notice. The responses to these statements will be scored as per the scoring methodology detailed within Section 3 below. We will take the six highest scoring bidders through to the ITT stage and they will be invited to submit a tender.

Stage 2 — Invitation to Tender (ITT).

The University will evaluate all shortlisted bidders/tenderers ITT submissions via undertaking a Quality/Technical and Commercial evaluation. Those bidders who have submitted a tender return will also be invited to interview. The ITT quality questionnaire will be marked and a further mark (for the interview) will be incorporated into the overall ITT quality score.

Technical (Quality) Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example if a question is weighted 10 percent and your submission scores 3 points out of 4 for that question then you will receive 7.5 percent out of a possible 10 percent. eg in the event you score 4 out of 4 for all our quality questions and score 100 then you will be awarded the maximum score of 20 percent. In the event you score 2 out of 4 for all questions then your score will be 50 percent out of the quality percentage of 20 percent therefore your score would be 10 percent. Cost — the bidder who submits the lowest cost will be awarded the maximum score 80 percent and the others awarded a score pro rata, in relation to the lowest bid.

Summary.

The quality and commercial score will be combined to give each bidder/tenderer an overall total score.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 8879. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Under the terms of our Contract the University will impose on the successful supplier condition/s in that the appointed supplier will be required to deliver Community Benefits in support of the University’s economic and social objectives.

Accordingly, contract performance conditions may relate in particular to social and environmental considerations.

The nature of the Community Benefits to be delivered will be set out in our tender documents and details included within our contract award documentation.

(SC Ref:507685).

VI.4)Procedures for review

VI.4.1)Review body

University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
United Kingdom
Telephone: +44 1316502508Internet address:http://www.ed.ac.uk/schools-departments/procurement/supplying

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/08/2017

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