Main Contractors and M&E Services Framework

Cardiff University
Purchasing Section, McKenzie House, 30-36 Newport Road
For the attention of: Julie Paynter
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920879648
E-mail: buyline@cardiff.ac.uk

Internet address(es):

General address of the contracting authority: www.cardiff.ac.uk/purch/

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0258

Electronic access to information: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Further information can be obtained from: Cardiff University
Purchasing Section, McKenzie House, 30-36 Newport Road
For the attention of: Julie Paynter
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920879648
E-mail: buyline@cardiff.ac.uk
Internet address: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cardiff University
Purchasing Section, McKenzie House, 30-36 Newport Road
For the attention of: Julie Paynter
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920879648
Internet address: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Tenders or requests to participate must be sent to: Cardiff University
Purchasing Section, McKenzie House, 30-36 Newport Road
For the attention of: Julie Paynter
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920879648
Internet address: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Body governed by public law

Education

The contracting authority is purchasing on behalf of other contracting authorities: yes

Cardiff & Vale University Health Board

University of South Wales

Swansea University

Main Contractors and M&E Services Framework.

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Cardiff.

NUTS code UKL22

The notice involves the establishment of a framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 24

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 15 000 000 and 90 000 000 GBP

The aim of this project is to establish a Framework (the Framework) of pre-qualified suitably experienced Contractors (the Contractors), which will enable participating authorities to call off works activities on an ‘as required’ basis. The Framework will be used to deliver both major and minor capital works projects and may include refurbishment and/or new build and may involve single site projects, or groups of sites. The Framework will consist of five (5) separate lots by discipline/value bands (see section II.2.1 for details)and a range of main Contractors to reflect the anticipated scope of projects. Continous improvement, collaboration and measurement by key performance indicators will be features of the Framework. The participating authorities are committed to contributing to the social and economic and environmental well being of the wider community. Accordingly the successful Contractors will be required to consider community benefits, specific requirements will be detailed within the tender documents, which will state whether the requirements are core or non core. The call off method for all lots under this Framework will be via Mini Competition.
Cardiff University as an employer, is committed to paying all employees not less than the living wage as set out by the Living Wage Foundation.
Further information is set out in the pre-qualification questionnaire (PQQ) documents see section V.I.3 for details.
Suppliers should note that the PQQ documents will be made available to download from midday Monday 2.3.2015.
To obtain PQQ documents, suppliers are requested to register on the following website:

https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

express an interest in the tender and download the tender documents. Contractors should not request documents from the contracting authority as they are readily available from the above web portal.
Reponses to the PQQ and any clarification questions must be submitted via the above web portal.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=22788

45210000, 45200000, 45214000, 45000000, 45214400, 71334000, 71333000, 71314100

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: yes
Tenders may be submitted for one lot only

Variants will be accepted: yes

The Framework will be used for both major and minor capital works project and may include refurbishment and/or new build and may involve single site projects, or groups of sites. The Framework will consist of five (5) separate lots by discipline/value bands to achieve a range of to reflect the anticipated scope of projects. Continous improvement, collaboration and measurement by key performance indicators will be features of the Framework. The participating authorities are committed to contributing to the social and economic and environmental well being of the wider community. Accordingly, the successful Contractors will be required to consider community benefits, specific requirements will be detailed within the tender documents, which will state whether the requirements are core or non core. The call off method for all lots under this Framework will be via Mini Competition.
Lot 1 – Main Contractor – Value Band – (Up to GBP 1 500 000)
Lot 2 – Main Contractor – Value Band – (GBP 1 500 000 – GBP 10 000 000)
Lot 3 – Combined Mechanical & Electrical Services Engineer – Value Band -(GBP 500 000 – GBP 5 000 000)
Lot 4 – Mechanical Services Contractor – Value Band – (Up to GBP 350 000)
Lot 5 – Electrical Services Contractor – Value Band – (Up to GBP 350 000)
Cardiff University as an employer, is committed to paying all employees not less than the living wage as set out by the Living Wage Foundation.
The contracting authority does not guarantee that any specific volume or value of works/work packages will be called off under the Framework.

Options: no

This contract is subject to renewal: no

Main Contractor.

45210000, 45214000, 45000000, 45214400

Main Contractor – Value Band up to GBP 1 500 000 (construction value, excluding VAT). Minimum annual turnover requirements GBP 4 000 000. Further details are contained in the PQQ and Strategic brief.
Six (6) contractors will be selected by the University to be engaged on the Framework as primary framework contractors (“Primary Framework Contractors”). Primary Framework contractors will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.
Two (2) reserve Framework Contractors will also be selected by the University to be engaged on the Framework (“Reserve Framework Contractor”). Reserve Framework Contractors will not be eligible to considered for the award of call off contracts pursuant to the Framework unless the circumstance set out below apply.
The University shall appoint the Primary Framework Contractors and the Reserve Framework Contractors based on their ranking following evaluation of their tenders for the Framework. The highest six (6) ranked bidders will be appointed as the Primary Framework Contractors and the next two (2) highest ranked bidders will be appointed as the Reserve Framework Contractors.
In the event that any Framework agreement with a Primary Framework Contractor is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Contractor to become a Primary Framework Contractor whereupon the Reserve Framework Contractor will be eligible to be considered for the award of call off contracts pursuant to the terms of the framework. The ranking of the Reserve Framework Contractor as a new Primary Framework Contractor shall be based on its ranking following evaluation of its tender for the Framework (i.e. the Reserve Framework Contractor shall not assume the ranking/position of the deposed Primary Framework Contractor).
The contracting authority does not guarantee that any specific volume or value of services will be called off under the Framework.

Main Contractor.

45210000, 45214000, 45000000, 45214400

Main Contractor – Value Band GBP 1 500 000 – GBP 10 000 000 (construction value, excluding VAT). Minimum annual turnover requirements GBP 40 000 000. Further details are contained in the PQQ and Strategic Brief.
Three (3) contractors will be selected by the University to be engaged on the Framework as primary framework contractors (“Primary Framework Contractors”). Primary Framework contractors will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.
Two (2) reserve Framework Contractors will also be selected by the University to be engaged on this framework (“Reserve Framework Contractor”). Reserve Framework Contractors will not be eligible to considered for the award of call off contracts pursuant to this framework unless the circumstance set out below apply.
The University shall appoint the Primary Framework Contractors and the Reserve Framework Contractor based on their ranking following evaluation of their tenders for the Framework. The highest Three (3) ranked contractors will be appointed as the Primary Framework Contractors and the next two (2) highest ranked contractors will be appointed as the Reserve Framework Contractors.
In the event that any framework agreement with a Primary Framework Contractor is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Contractor to become a Primary Framework Contractor whereupon the Reserve Framework Contractor will be eligible to be considered for the award of call off contracts pursuant to the terms of the framework. The ranking of the Reserve Framework Contractor as a new Primary Framework Contractor shall be based on its ranking following evaluation of its tender for this framework (i.e. the Reserve Framework Contractor shall not assume the ranking/position of the deposed Primary Framework Contractor).
The University does not guarantee that any specific volume or value of services will be called off under the Framework.

Combined Mechanical & Electrical Services Contractor.

71334000

Combined Mechanical & Electrical Services Contractor – Value Band GBP 500 000 – GBP 5 000 000 (Mechanical and Electrical Services value, excluding VAT). Minimum annual turnover requirement GBP 10M. Further details are contained in the PQQ and Strategic Brief.
Three (3) contractors will be selected by the University to be engaged on the Framework as primary framework contractors (“Primary Framework Contractors”). Primary Framework contractors will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.
Two (2) reserve Framework Contractors will also be selected by the University to be engaged on the Framework (“Reserve Framework Contractor”). Reserve Framework Contractors will not be eligible to considered for the award of call off contracts pursuant to the Framework unless the circumstance set out below apply.
The University shall appoint the Primary Framework Contractors and the Reserve Framework Contractor based on their ranking following evaluation of their tenders for the Framework. The highest two (2) ranked contractors will be appointed as the Primary Framework Contractors and the next two (2) highest ranked bidders will be appointed as the Reserve Framework Contractor.
In the event that any framework agreement with a Primary Framework Contractor is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Contractor to become a Primary Framework Contractor whereupon the Reserve Framework Contractor will be eligible to be considered for the award of call off contracts pursuant to the terms of the framework. The ranking of the Reserve Framework Contractor as a new Primary Framework Contractor shall be based on its ranking following evaluation of its tender for this framework (i.e. the Reserve Framework Contractor shall not assume the ranking/position of the deposed Primary Framework Contractor).
The contracting authority does not guarantee that any specific volume of value of services will be called off under the Framework.

Mechanical Services Contractor.

71333000

Mechanical Services Contractor – Value Band – Up to GBP 350 000 (Mechanical services value, excluding VAT. Minimum annual turnover requirements GBP 700 000. Further details are contained in the PQQ and Strategic brief.
Six (6) contractors will be selected by the University to be engaged on the Framework as primary framework contractors (“Primary Framework Contractors”). Primary Framework contractors will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.
Two (2) reserve Framework Contractors will also be selected by the University to be engaged on the Framework (“Reserve Framework Contractor”). Reserve Framework Contractors will not be eligible to considered for the award of call off contracts pursuant to the Framework unless the circumstance set out below apply.
The University shall appoint the Primary Framework Contractors and the Reserve Framework Contractor based on their ranking following evaluation of their tenders for the Framework. The highest two (2) ranked contractors will be appointed as the Primary Framework Contractors and the next two (2) highest ranked contractors will be appointed as the Reserve Framework Contractor.
In the event that any framework agreement with a Primary Framework Contractor is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Contractor to become a Primary Framework Contractor whereupon the Reserve Framework Contractor will be eligible to be considered for the award of call off contracts pursuant to the terms of the framework. The ranking of the Reserve Framework Contractor as a new Primary Framework Contractor shall be based on its ranking following evaluation of its tender for this framework (i.e. the Reserve Framework Contractor shall not assume the ranking/position of the deposed Primary Framework Contractor).
The contracting authority does not guarantee that any specific volume or value of services will be called off under the Framework.

Electrical Services Contractor.

71314100

Electrical Services Contractor – Value Band – Up to GBP 350 000 (electrical services value, excluding VAT). Minimum turnover requirement GBP 700 000. Further details are contained in the PQQ and Strategic brief.
Six (6) contractors will be selected by the University to be engaged on the Framework as primary framework contractors (“Primary Framework Contractors”). Primary Framework contractors will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.
Two (2) reserve Framework Contractors will also be selected by the University to be engaged on the Framework (“Reserve Framework Contractor”). Reserve Framework Contractors will not be eligible to considered for the award of call off contracts pursuant to this framework unless the circumstance set out below apply.
The University shall appoint the Primary Framework Contractors and the Reserve Framework Contractor based on their ranking following evaluation of their tenders for the Framework. The highest two (2) ranked contractors will be appointed as the Primary Framework Contractors and the next two (2) highest ranked contractors will be appointed as the Reserve Framework Contractor.
In the event that any framework agreement with a Primary Framework Contractor is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Contractor to become a Primary Framework Contractor whereupon the Reserve Framework Contractor will be eligible to be considered for the award of call off contracts pursuant to the terms of the framework. The ranking of the Reserve Framework Contractor as a new Primary Framework Contractor shall be based on its ranking following evaluation of its tender for this framework (i.e. the Reserve Framework Contractor shall not assume the ranking/position of the deposed Primary Framework Contractor).
The contracting authority does not guarantee that any specific volume or value of services will be called off under the Framework.

As set out in the invitation to tender (ITT) documents
The contracting authority reserves the right to request a parent company and/or other guarantees of financial liability.

As set out in the invitation to tender (ITT) document.

None specified, save that in the case of a partnership or consortium or other group of more than one legal entity bidding together, the Framework will be with with either (i) all contractors on the basis of joint and several liability, or (ii) with one or more of the parties acting as ‘prime contractor’ (and where more than one, on a joint and several liability basis). Where the Framework entered into is with a special purpose company, the contracting authority will require sufficient guarantees to be given by participants in that company or their parents.

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the invitation to tender (ITT) documents.

Information and formalities necessary for evaluating if the requirements are met: As stated in the PQQ documents.
Any economic operator may be excluded from participation if it fulfils any of the criteria listed in Regulation 23 of the Public Contracts Regulations 2006 (as amended)/Article 45 EU Directive 2004/18/EC.

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
As stated in the PQQ documents.
Minimum level(s) of standards possibly required: Lot 1 – Main Contractor – Minimum annual turnover requirement GBP 4 000 000
Lot 2 – Main Contractor – Minimum annual turnover requirement GBP 40 000 000
Lot 3 – Combined Mechanical & Electrical Services Contractor – Minimum annual turnover requirement GBP 10 000 000
Lot 4 – Mechanical Services Contractor – Minimum annual turnover requirement GBP 700 000
Lot 5 – Electrical Services Contractor – Minimum annual turnover requirement GBP 700 000.

Information and formalities necessary for evaluating if the requirements are met:
As stated in the PQQ documents.
Minimum level(s) of standards possibly required:
As stated in the PQQ documents.

Restricted

Envisaged number of operators: 58

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

CU213/JP0215

2.4.2015 – 12:00

1.9.2015

English.

Bidders should note that the PQQ documents will be made available to to download from midday on Monday 2.3.2015.
To obtain PQQ documents, contractors are requested to register on the following website:

https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

express an interest in the tender and download the tender documents.
Contractors should not request documents from the contracting authority as they are readily available from the above web portal.
Response to the PQQ and any clarification questions must be submitted via the above web portal.
The PQQ documents contact, inter alia, a Strategic brief which provides additional information in relation to the Framework/Services being procured.
All tender costs and liabilities incurred by suppliers shall be the sole responsibility of contractors.
The contracting authority reserves the right to establish the Framework/each Lot in whole or in part.
The contracting authority reserves the right to evaluate each Lot as a separate contract.
The contracting authority reserves the right to annul the tendering process and not establish the Framework.
All documents to be priced in GBP and all payments made in GBP
In relation to section II.1.9 – variants will be accepted to the extent permitted in the tender documents (if at all).
Contractors should note that they will be required to enter into the terms and conditions of contract as set out in the ITT and that save for matters of clarification of consistency the Contracting Authority will not negotiate the terms.
(WA Ref:22788)

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.co.uk) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Further details will be provided in the ITT.

Precise information on deadline(s) for lodging appeals: Cardiff University will incorporate a standstill period at the point information on the award of the Framework is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to clarify or query the award decision before the Framework is entered into.

25.2.2015