Maintenance and Servicing of Lifts for Tayside Procurement Consortium

Tayside Procurement Consortium are seeking to appoint suitably qualified and experienced Contractors for the Maintenance and Servicing (and Repair) of Lifts.

United Kingdom-Dundee: Lifts

2017/S 035-063327

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Tayside Procurement Consortium
Fairmuir Depot, Clepington Road
Dundee
DD8 3DZ
United Kingdom
Telephone: +44 1382834182
E-mail: tayside.procurement@dundeecity.gov.uk
NUTS code: UKM21

Internet address(es):Main address: http://www.taysideprocurement.gov.uk

Address of the buyer profile:http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12382

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.publictendersscotland.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via:https://www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Servicing/Maintenance (and Repair) of Lifts.

Reference number: TPC/SERVICING/MAINTENANCE/REPAIRS LIFTS/16/13

II.1.2)Main CPV code

42416100

II.1.3)Type of contract

Services

II.1.4)Short description:

Tayside Procurement Consortium are seeking to appoint suitably qualified and experienced Contractors for the Maintenance and Servicing (and Repair) of Lifts and Removal and Disposal of Lifts providing both routine/planned servicing/maintenance (and repair) and emergency services. The lifts inventory covers a wide range of lift type (manufacturer make and models).

The Framework will be available to the following Purchasing Organisations/Purchasers should they choose to participate;

Angus Council (Contract Lot 1),

Perth and Kinross Council (Contract Lot 2),

Dundee City Council (Contract Lot 3).

II.1.5)Estimated total value

Value excluding VAT: 631 068.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Angus Council Area

Lot No: 1

II.2.2)Additional CPV code(s)

42416100

II.2.3)Place of performance

NUTS code: UKM21

Main site or place of performance:

Angus Council Area (including Tayside Contracts Lifts).

II.2.4)Description of the procurement:

Servicing/Maintenance (and Repair) of lifts owned by Tayside Contracts located within Angus Council, Dundee City Council or Perth and Kinross Council area.

Removal and Disposal of lifts owned by Tayside Contracts located within Angus Council, Dundee City Council or Perth and Kinross Council area.

Tayside Procurement Consortium are seeking to appoint suitably qualified and experienced Contractors for the Maintenance and Servicing (and Repair) of Lifts and Removal and Disposal of Lifts, providing both routine/planned servicing (and repair) and emergency services. The lifts inventory covers a wide range of lift type (manufacturer make and models).

Tenderers should note that places on the Framework will be awarded to a maximum of 3 suppliers per Lot (maximum 12 in total). Each Lot will be ranked with Suppliers tiered 1, 2 and 3 respectively. For direct awards, Suppliers ranked 2nd will only be used where Supplier 1 is not able to meet the Participating Organisation/Purchaser’s requirements. Suppliers ranked 3rd will only be used where Suppliers 1 and 2 are unable to meet the Participating Organisation/Purchaser’s requirements. For mini-competitions within each Lot only Suppliers appointed to that Lot will be invited to tender. There will be no mini-competitions across Lots.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Mobilisation/Project Management / Weighting: 10

Quality criterion – Name: Governance/Management Arrangements / Weighting: 5

Quality criterion – Name: Contract Key Performance Indicators / Weighting: 2.5

Quality criterion – Name: Communication / Weighting: 2.5

Quality criterion – Name: Quality Management / Weighting: 5

Quality criterion – Name: Complaints and Escalation / Weighting: 2.5

Quality criterion – Name: Sustainability / Weighting: 2.5

Cost criterion – Name: Total Cost (Price) / Weighting: 70

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Option to extend for 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Perth and Kinross Council Area

Lot No: 2

II.2.2)Additional CPV code(s)

42416100

II.2.3)Place of performance

NUTS code: UKM27

Main site or place of performance:

Perth and Kinross Council area (including Tayside Contracts Lifts).

II.2.4)Description of the procurement:

Servicing/Maintenance (and Repair) of lifts owned by Tayside Contracts located within Angus Council, Dundee City Council or Perth and Kinross Council area.

Removal and Disposal of lifts owned by Tayside Contracts located within Angus Council, Dundee City Council or Perth and Kinross Council area.

Tayside Procurement Consortium are seeking to appoint suitably qualified and experienced Contractors for the Maintenance and Servicing (and Repair) of Lifts and Removal and Disposal of Lifts, providing both routine/planned servicing (and repair) and emergency services. The lifts inventory covers a wide range of lift type (manufacturer make and models).

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Mobilisation/Project Management / Weighting: 10

Quality criterion – Name: Governance/Management Arrangements / Weighting: 5

Quality criterion – Name: Contract Key Performance Indicators / Weighting: 2.5

Quality criterion – Name: Communication / Weighting: 2.5

Quality criterion – Name: Quality Management / Weighting: 5

Quality criterion – Name: Complaints and Escalation / Weighting: 2.5

Quality criterion – Name: Sustainability / Weighting: 2.5

Cost criterion – Name: Total Cost (Price) / Weighting: 70

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Option to extend for 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Dundee City Council Area

Lot No: 3

II.2.2)Additional CPV code(s)

42416100

II.2.3)Place of performance

NUTS code: UKM21

Main site or place of performance:

Dundee City Council area.

II.2.4)Description of the procurement:

Servicing/Maintenance (and Repair) of lifts owned by Tayside Contracts located within Angus Council, Dundee City Council or Perth and Kinross Council area.

Removal and Disposal of lifts owned by Tayside Contracts located within Angus Council, Dundee City Council or Perth and Kinross Council area.

Tayside Procurement Consortium are seeking to appoint suitably qualified and experienced Contractors for the Maintenance and Servicing (and Repair) of Lifts and Removal and Disposal of Lifts, providing both routine/planned servicing (and repair) and emergency services. The lifts inventory covers a wide range of lift type (manufacturer make and models).

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Mobilisation/Project Management / Weighting: 10

Quality criterion – Name: Governance/Management Arrangements / Weighting: 5

Quality criterion – Name: Contract Key Performance Indicators / Weighting: 2.5

Quality criterion – Name: Communication / Weighting: 2.5

Quality criterion – Name: Quality Management / Weighting: 5

Quality criterion – Name: Complaints and Escalation / Weighting: 2.5

Quality criterion – Name: Sustainability / Weighting: 2.5

Cost criterion – Name: Total Cost (Price) / Weighting: 70

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Option to extend by 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Tayside Contracts Lifts

Lot No: 4

II.2.2)Additional CPV code(s)

42416100

II.2.3)Place of performance

NUTS code: UKM21

NUTS code: UKM27

Main site or place of performance:

Angus Council area, Dundee City Council area or Perth and Kinross Council area.

II.2.4)Description of the procurement:

Servicing/Maintenance (and Repair) of lifts owned by Tayside Contracts located within Angus Council, Dundee City Council or Perth and Kinross Council area.

Removal and Disposal of lifts owned by Tayside Contracts located within Angus Council, Dundee City Council or Perth and Kinross Council area.

Tayside Procurement Consortium are seeking to appoint suitably qualified and experienced Contractors for the Maintenance and Servicing (and Repair) of Lifts and Removal and Disposal of Lifts, providing both routine/planned servicing (and repair) and emergency services. The lifts inventory covers a wide range of lift type (manufacturer make and models).

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Mobilisation/Project Management / Weighting: 10

Quality criterion – Name: Governance/Management Arrangements / Weighting: 5

Quality criterion – Name: Contract Key Performance Indicators / Weighting: 2.5

Quality criterion – Name: Communication / Weighting: 2.5

Quality criterion – Name: Quality Management / Weighting: 5

Quality criterion – Name: Complaints and Escalation / Weighting: 2.5

Quality criterion – Name: Sustainability / Weighting: 2.5

Cost criterion – Name: Total Cost (Price) / Weighting: 70

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Option to extend for 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

A) The Supplier/Contractor or sub-contractor who is responsible for the lifts must be a member of the ‘Lift and Escalator Industry Association (LEIA)’ (or equal and approved) and will be required to provide registration and certification details;

B) The Supplier/Contractor must have a Health and Safety Assessment Scheme (‘CHAS — The Contractors Health and Safety Assessment Scheme’) accreditation (or equal and approved) and have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the ‘Safety Schemes in Procurement (SSIP’) or ‘SAFE Contractor Scheme’ (or equal and approved) and will be required to provide registration and certification details.

Contractors must provide an approval letter of compliance or accreditation certificate as evidence.

Membership of ‘Constructionline’ is desirable. Note, although ‘Constructionline’ appears in the SSIP Forum membership list, membership of ‘Constructionline’ alone, will not be regarded as an ‘equal’ H&S qualification.

It will be TPCs ultimate decision as to whether the tenderer’s H&S qualification is equal and approved.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Please refer to these statements when completing Section 4B of the ESPD (Scotland):

Bidders will be required to state the value(s) for the following financial measurement(s):

‘Net Profit’ in 2 consecutive years’ and ‘positive shareholders funds in 2 consecutive years’.

It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contracts, the types of insurance indicated below:

Public Liability Insurance = 5 000 000 GBP.

Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Bidders are require to:

provide examples demonstrating that they have the relevant experience to deliver the services as described in Part II.2.4 of the OJEU Contract Notice;

confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control;

confirm their average annual manpower and number of managerial staff for the last 3 years;

demonstrate that they have (or have access to) the relevant tools, place or technical equipment to deliver the types of requirements detailed in II.2.4;

confirm whether they intend to subcontract and, if so, for what proportion of the contract;

confirm that they have the environmental management measures; Bidder must either be a Registered Waste Carrier themselves or employ the services of a Registered Waste Carrier and will be required to provide details of the Registered Waste Carrier;

The engineers deployed to the Framework must be time-served electricians;

It is a requirement that anyone who will undertake Regulated Work (unsupervised contact with children or adults) be vetted. All staff involved in Regulated Work associated with this Contract are subject to the Protection of Vulnerable Groups (PVG) Scheme Registration or equivalent. All relevant staff must not be barred from working unsupervised with vulnerable children and adults.

These requirements apply to staff from the Supplier/Contractor organisation or sub-contractors staff or staff from consortium members.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision:

All operatives engaged on the works shall:

Be suitably trained and have appropriate qualifications and experience and all works to electrical equipment shall be carried out by a competent time-served electrician.

III.2.2)Contract performance conditions:

Engineers must be suitably trained and have appropriate qualifications and experience and all works to electrical equipment shall be carried out by a competent time-served electrician.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 12

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 220-400966

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/03/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 20/07/2017

IV.2.7)Conditions for opening of tenders

Date: 22/03/2017

Local time: 12:00

Place:

Public Contracts Scotland Tender (PCST) Opening Postbox.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The Bidder must ensure that any proposed sub-contractor submits an ESPD.

Question scoring methodology for scored elements can be found together with the weightings within the ‘Lift Main Tender Evaluation Final’ document within PCST:

Scoring Range is as follows:

0 % of the points allocated to the question (Tender Submission) Unacceptable — No submission/submission not relevant — To be awarded when quality element has been omitted or response not relevant.

25 % (1) of the points allocated to the question (Tender Submission) Poor — Submission partially relevant but poor — the proposals fail to meet basic requirements.

50 % (2) of the points allocated to the question (Tender Submission) Acceptable — Submission relevant and acceptable — the proposals meet basic requirements and are supported with general statements.

75 % (3) of the points allocated to the question (Tender Submission) Good — Submission completely relevant and good — the proposals meet basic requirements and are supported with a high level of detail.

100 % (4) of the points allocated to the question (Tender Submission) Excellent — Submission completely relevant and exceptional — the proposals exceeds basic requirements and are seen to be thoughtful, innovative and/or flexible.

A summary of the expected Community Benefits has been provided as follows:

‘Due to the value of this procurement, community benefits will be specified within the ITT and Framework Agreement. This will apply once the Supplier receives 50 000 GBP worth of work through the Framework (total orders received via Framework) and the Supplier will be expected to delivery a minimum of one awareness raising session per year of the Framework’s existence. The awareness session must be held in Tayside.

— Awareness Raising around the suppliers core skill/area of expertise (e.g. electrical engineering),

— Apprenticeship Placements/Hours.

Tenderers to provide details of how they will meet this requirement’.

E-Procurement:

Each of the Participating Organisations are at different stages of implementing E Procurement solutions (ordering, invoices and payment) and will require the Framework Suppliers to adapt to their individual requirements.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7484. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Due to the value of this procurement, community benefits will be specified within the ITT and Framework Agreement. This will apply once the Supplier receives 50 000 GBP worth of work through the Framework (total orders received via Framework) and the Supplier will be expected to delivery a minimum of one awareness raising session per year of the Framework’s existence. The awareness session must be held in Tayside.

— Awareness Raising around the suppliers core skill/area of expertise (e.g. electrical engineering),

— Apprenticeship Placements/Hours.

(SC Ref:479083).

VI.4)Procedures for review

VI.4.1)Review body

Tayside Procurement Consortium
Fairmuir Depot, Clepington Road
Dundee
DD8 3DZ
United Kingdom
Telephone: +44 1382834182Internet address:http://www.taysideprocurement.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

16/02/2017

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