Maintenance of heart and lung by-pass machines

Maintenance of heart and lung by-pass machines

On behalf of Cardiff and Vale University Health Board, NHS Wales Shared Services Partnership (NWSSP) is seeking to appoint a suitable contractor to carry out all planned preventative maintenance, emergency service visits, supply of spare parts and accessories across the Health Boards range of Heart and Lung Bypass machines.

UK-Cardiff: repair and maintenance services of medical and surgical equipment

2012/S 226-372201

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Wales Shared Services Partnership
Cardiff and Vale University Local Health Board, Procurement Services, Brecknock House, University Hospital of Wales, Heath Park
For the attention of: Nadine Stokes
CF14 4XW Cardiff
UNITED KINGDOM
Telephone: +44 2920745209
E-mail: nadine.stokes@wales.nhs.uk
Fax: +44 2920746271

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Maintenance of heart and lung by-pass machines.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: UKL22.
NUTS code UKL22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

On behalf of Cardiff and Vale University Health Board, NHS Wales Shared Services Partnership (NWSSP) is seeking to appoint a suitable contractor to carry out all planned preventative maintenance, emergency service visits, supply of spare parts and accessories across the Health Boards range of Heart and Lung Bypass machines. The current equipment consists of 4 x Sorin S3 Perfusion systems which are vital to support the cardiac surgery carried out in the University Hospital of Wales, Cardiff.
Community benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

50420000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As set out in the invitation to tender (ITT) documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the invitation to tender (ITT) documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As set out in the invitation to tender (ITT) documents.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) Is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) Has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the invitation to tender (ITT) documents.
Minimum level(s) of standards possibly required: As set out in the invitation to tender (ITT) documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the invitation to tender (ITT) documents.
Minimum level(s) of standards possibly required:
As set out in the invitation to tender (ITT) documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

12/1773/EC
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

27.12.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once):
— Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click ‘continue’,
— Enter your correct business and user details,
— Note the username you chose and click ‘Save’ when complete,
— You will shortly receive an e-mail with your unique password (please keep this secure).
2. Express an Interest in the tender:
— Login to the portal with the username/password,
— Click the ITTs Open To All Suppliers’ link. (Invitations to tender open to any registered supplier),
— Click on the relevant ITT to access the content,
— Click the ‘Express Interest’ button at the top of the page,
— This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only),
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘ITT Details’ box.
3. Responding to the tender:
— Click ‘My Response’ under ‘ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The Contracting Authority intends to use an Etendering System in this procurement exercise:
1- The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract;
2- Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms;
3. The Contracting Authority will not accept completed ITT”s after the stated closing date;
4. All documents to be priced (where applicable) in sterling and all payments made in sterling;
5- All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders;
6. In reference to II.1.9 (Variants) to the extent permitted, if at all, in the tender documents;
7. Prospective suppliers should note that NHS Shared Services Partnership – Procurement Services is acting on behalf of Cardiff and Vale ULHB.
Buy4Wales Reference Number: 32710.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

NHS Wales Shared Services Partnership
Cardiff and Vale University Local Health Board, Procurement Services, Brecknock House, University Hospital of Wales, Heath Park
CF14 4XW Cardiff
UNITED KINGDOM
E-mail: nadine.stokes@wales.nhs.uk
Telephone: +44 2920745209

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Contract duration should be noted as 3 years with 1 x Optional (at UHB discretion) year extension.
The contract value stated is for a full 4 year term. 25% of this value is at the Health Boards discretion.
The Authority will allow, on a voluntary basis, a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful.
Should additional information be required it should be requested of the addressee in Section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments) Regulations 2009.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.11.2012