Maintenance of Highway Verges

I.1)Name, addresses and contact point(s)

I.2)Type of the contracting authority

I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

II.1.2)Type of contract and location of works, place of delivery or of performance

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

II.1.6)Common procurement vocabulary (CPV)

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

This is a recurrent procurement: no

The contract is related to a project and/or programme financed by European Union funds: no

Tender documents are available from the South East Business Portal at the following address: https://www.businessportal.southeastiep.gov.uk/sece/opportunity.nsf/fcontent?ReadForm&requesttype=viewcontract&region=REG-UATA-79EMDA&authority=ORG-DNWA-7BRKUJ&docid=OS-DNWA-8S7F38&sd=&stype=&rv=authority&start=1&count=10&contentid=1.003.

For the avoidance of doubt, as the Services to be provided under this Contract are categorised as ‘Part B’ Services under the Public Contracts Regulations 2006 (as amended) and therefore not subject to the full extent of these Regulations, the Council will not be bound by any statutory time limits.
This Notice follows the Council’s cancellation of the award procedure in respect of Framework Agreement 1606 (Framework for the Maintenance of Highway Verges and Weed Control), relating to Contract Notice 2011/S 242-392859 published in the Supplement to the Official Journal to the European Union on 16.12.2011.

Elmbridge Borough Council
Civic Centre High Street
KT10 9SD Esher
UNITED KINGDOM

Precise information on deadline(s) for lodging appeals: For the avoidance of doubt, as the Services to be provided under this Contract are categorised as ‘Part B’ Services under the Public Contracts Regulations 2006 (as amended), the Council is not obliged to comply with the ‘standstill’ requirements of these Regulations. However, in the interest of fairness and transparency the Council shall voluntarily observe a 10 day standstill period prior to entering into a contract with the successful Tenderer.
Acceptance of a Tender by the Council shall be communicated in writing to the successful Tenderer. All unsuccessful Tenderers shall receive written notification of the Council’s decision. The notice will include:
— the name of the party to be awarded the Contract,
— the award criteria and corresponding scores obtained by (i) the Tenderer to receive the notice and (ii) the winning Tenderer,
— the reasons for the Council’s decision, including the characteristics and relative advantages of the successful Tender,
— a precise statement of when the standstill period is expected to end and the date after which the Contract may be entered into.
Tenderers will have the duration of the standstill period to seek further information or bring proceedings. Such information should be sought from the Council’s Authorised Officer using the contact details set out in section I.1 of this notice.
Please note that the Council reserves the right, at its absolute discretion, to extend the standstill period until any representations from unsuccessful Tenderers have been fully considered and concluded, and to alter its award decision or terminate entirely the award procedure at such time.