Maintenance of Highway Verges

Maintenance of Highway Verges

Urban Grass Cut: 447 857 square metres, Rural Grass Cut: 154 464 square metres.

UK-Esher: planting and maintenance services of green areas

2012/S 50-081692

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Elmbridge Borough Council
Civic Centre, High Street
For the attention of: Philip Robinson
KT10 9SD Esher
Telephone: +44 1372474577

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Economic and financial affairs
Housing and community amenities
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Maintenance of Highway Verges.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Elmbridge, Surrey.
NUTS code UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Grass verge maintenance services on urban and rural highways across Elmbridge.
II.1.6)Common procurement vocabulary (CPV)

77310000, 77314000, 77300000, 45233229

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

— Urban Grass Cut: 447 857 square metres,
— Rural Grass Cut: 154 464 square metres.
Estimated value excluding VAT:
Range: between 150 000,00 and 750 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Contract will run for an initial period of twelve months and may be extended for up to a further three years by notice of the Council. The extension period may be implemented in increments.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.5.2012. Completion 30.4.2013

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The successful Tenderer will be required to provide a performance bond of 20 000 GBP. The Bond Undertaking included in the Invitation to Tender must be completed and executed by a reputable bank, insurance company or other financial institution.
Where the Tenderer is a subsidiary or group company, the Guarantee of Undertaking must be executed by the ultimate or nominated holding/parent company of the Tenderer.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See Tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Tender documents.
Minimum level(s) of standards possibly required: See Tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Tender documents.
Minimum level(s) of standards possibly required:
See Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 50

2. Work programme. Weighting 40

3. Contingency resources. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.4.2012 – 11:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 9.4.2012 – 12:01

Civic Centre, Elmbridge Borough Council.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives of Elmbridge Borough Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Tender documents are available from the South East Business Portal at the following address:

For the avoidance of doubt, as the Services to be provided under this Contract are categorised as ‘Part B’ Services under the Public Contracts Regulations 2006 (as amended) and therefore not subject to the full extent of these Regulations, the Council will not be bound by any statutory time limits.
This Notice follows the Council’s cancellation of the award procedure in respect of Framework Agreement 1606 (Framework for the Maintenance of Highway Verges and Weed Control), relating to Contract Notice 2011/S 242-392859 published in the Supplement to the Official Journal to the European Union on 16.12.2011.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Elmbridge Borough Council
Civic Centre High Street
KT10 9SD Esher

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: For the avoidance of doubt, as the Services to be provided under this Contract are categorised as ‘Part B’ Services under the Public Contracts Regulations 2006 (as amended), the Council is not obliged to comply with the ‘standstill’ requirements of these Regulations. However, in the interest of fairness and transparency the Council shall voluntarily observe a 10 day standstill period prior to entering into a contract with the successful Tenderer.
Acceptance of a Tender by the Council shall be communicated in writing to the successful Tenderer. All unsuccessful Tenderers shall receive written notification of the Council’s decision. The notice will include:
— the name of the party to be awarded the Contract,
— the award criteria and corresponding scores obtained by (i) the Tenderer to receive the notice and (ii) the winning Tenderer,
— the reasons for the Council’s decision, including the characteristics and relative advantages of the successful Tender,
— a precise statement of when the standstill period is expected to end and the date after which the Contract may be entered into.
Tenderers will have the duration of the standstill period to seek further information or bring proceedings. Such information should be sought from the Council’s Authorised Officer using the contact details set out in section I.1 of this notice.
Please note that the Council reserves the right, at its absolute discretion, to extend the standstill period until any representations from unsuccessful Tenderers have been fully considered and concluded, and to alter its award decision or terminate entirely the award procedure at such time.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.3.2012