Section I: Contracting authority
I.1)Name, addresses and contact point(s)
South West London Support Services Partnership and London Procurement Programme hosted by Guy’s and St Thomas NHS Foundation Trust
120 The Broadway, Wimbledon
Contact point(s): The Responsible Officer
For the attention of: SBulfield
SW19 1RH London
Telephone: +44 2086874510
Fax: +44 2034585405
General address of the contracting authority: www.sspswl.nhs.uk
Electronic access to information: https://www.delta-esourcing.com/delta
Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/delta using access code: ATJ2646V85
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Repair and maintenance services of medical and precision equipment.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 7
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 1 and 40 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
Repair and maintenance services of medical and precision equipment. Repair and maintenance services of measuring, testing and checking apparatus. Repair and maintenance services of medical equipment. Repair and maintenance services of medical and surgical equipment. Repair and maintenance services of precision equipment. South West London Support Services Partnership is seeking first class providers for inclusion on this framework agreement to supply repair and maintenances services, asset management & equipment library capability and associated clinical engineering services to support our organisations throughout the health sector. Initially we have up to 8 organisations with approx. 120 clinical locations in the South East and South West of London supporting this requirement. There is a wide range of equipment in the health setting ranging from patient monitoring, oximeters, ecg monitors through to larger more complex medical and precision equipment. The service when contracted will be available for use by all South West Lond Support Services Partnership London and London Procurement Programme clients during the course of the framework agreement (current list of clients will be provided with the tender documents). In addition, the framework agreement is for the use of all NHS bodies, including any statutory and other successor organisations to any NHS body, any other commissioners (whether stand alone or jointly with another organisation) providers and regulators of NHS funded (either in whole or in part) services including practice based commissioning consortia, general practice commissioning consortia within inner and outer London which includes but is not limited to the following Boroughs: Hillingdon Harrow Barnet Enfield Waltham Forest Redbridge Havering Bexley Bromley Croydon Sutton Kingston Upon Thames Richmond Upon Thames Hounslow All other boroughs that lie within this geographical boundary specifically and all NHS bodies, including any statutory and other successor organisations to any NHS body, any other commissioners (whether stand alone or jointly with another organisation) providers and regulators of NHS funded (either in whole or in part) services including practice based commissioning consortia, general practice commissioning consortia located in England.
II.1.6)Common procurement vocabulary (CPV)
50400000, 50410000, 50421000, 50420000, 50430000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
4 years. South West London Support Services Partnership will make available details of Lots in the associated tender documentation.
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 2.7.2012. Completion 30.6.2016
Information about lots
Lot No: 1 Lot title: Lots to be advised in tender documentation
2)Common procurement vocabulary (CPV)
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Information regarding 1 or more lots will be made available in the tender documentation.
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Deposits and guarantees may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be advised in qualifying or tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability. Any consortiums applying to join this framework agreement will need to nominate a lead service provider with whom The Authority can treat as the lead organisation, or form themselves into a single legal entity before the framework agreement is awarded. The Authority will award to more than one supplier for all, or part only, of the services/products required.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers. Information and formalities necessary for evaluating if requirements are met: to be advised in the qualifying or tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Company registration number and address.
VAT registration number.
Details of parent company, and other group companies if applicable.
Information and formalities necessary for evaluating if the requirements are met:
As per the PQQ documents which includes previous contracts won, their value in the last 3 years.
II) A description of the supplier’s technical facilities and measures for controlling quality, including reference to any independently certified audit standard achieved;
III) If necessary a check may be made by the contracting authority, or a competent official body in the supplier’s country of origin acting on their behalf on production capacities and quality control measures.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: The most economically advantageous tender (meat) in terms of the criteria stated in the specifications, in the invitation to tender or in the descriptive documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
Q0312 – SB
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 2.4.2012 – 11:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
3.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Tenders and all supporting documentation must be priced in Stealing and all payments will be made in sterling unless stated otherwise in the tender documents. Completed documentation submitted without the information requested may not be considered. The awarding authority reserves the right not to proceed with the process at any stage of the procurement process and shall not be responsible for any abortive bid costs incurred. GO Reference: GO-2012227-PRO-3742133.
VI.4.3)Service from which information about the lodging of appeals may be obtained