Maintenance of Puma Helicopters for Ministry of Defence

Maintenance of Puma Helicopters for Ministry of Defence

P4 Maintenance of Puma Mk2 HC ZA940.

United Kingdom-Bristol: Repair and maintenance services of helicopters

2015/S 054-095185

Contract notice


Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, Helicopters
P2G PT, DE&S, Yew 0a #1037, MoD Abbey Wood
Contact point(s): DES Comrcl1
For the attention of: Andrea Cowan
BS34 8JH Bristol
Telephone: +44 3067934704

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

P4 Maintenance of Puma Mk2 HC ZA940.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
II.1.3)Information on framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Repair and maintenance services of helicopters. P4 Depth maintenance on Puma HC2 aircraft Tail Number ZA940.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

2. Puma HC2 ZA940 requires a P4 Depth maintenance iaw the Authority’s Topic 5A1. The specifics and detailed Statement of Work for this aircraft is outlined below:
a. Undertake a P4 maintenance on ZA940 in accordance with the PRE Master Servicing Recommendations;
b. Undertake additional work on each aircraft as detailed in the DAP 101C-0802-5A1 Master Maintenance Schedule for this service maintenance;
c. Undertake the inspections and/or remedial work identified in the concessions included at Enclosures 1 to 3 for ZA940. If, upon inspection, the condition of the aircraft differs to that recorded in the concession then the Authority are to be notified, noting that the decision to proceed with any required rectification work will be made by the Authority post dialogue with the Contractor;
d. Undertake any SI(T)s on ZA940 that are either issued by the Authority whilst the aircraft is undergoing the Depth maintenance or repeat Routine Technical Instructions that are due during the maintenance;
e. Undertake post maintenance air testing on ZA940 aircraft DAP 101C-0802-5M;
f. Complete all relevant documentation for the maintenance activities undertaken and provide a final works report for each aircraft to the Authority upon completion of the Depth maintenance;
g. Update the aircraft’s documentation on GOLDesp. (A GOLDesp laptop with the aircraft’s record transferred onto it will be provided to the Contractor by the Authority to allow remote updating);
h. Update the MOD Form 700 as required, with relevant maintenance data performed under this amendment;
i. Update F703 and F704 entries in the MOD Form 700 as required;
j. Undertake or arrange for the aircraft to undergo Plastic Media Strip and a re-paint in conjunction with the P4 maintenance;
k. Scheduled maintenance of the engines would be undertaken by the Authority; however, the contractor would be responsible for removing the engines.
Estimated value excluding VAT:
Range: between 1 and 1 250 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: In addition, to the P4 maintenance and associated work outlined above. There may also be the option of embodying modifications onto the aircraft in conjunction with the Depth maintenance work. If the option for embodying modifications in parallel is taken, then the following modifications will also need to be embodied by the Contractor:
a. Dry Bay Inerting;
b. Self Sealing Fuel Tanks;
c. Fixed Fittings for the General Purpose Machine Gun (GPMG);
d. Fixed Fittings for the SA80 Stowage Mount;
e. Fixed Fittings for the Cabin Stowage Box;
f. Ballistic Protection Brackets;
g. Floor Damage Protection Panels;
h. Fixed Fittings for the Hoist;
i. Brightstar Lamp;
j. Fixed Fittings for the Infra-Red Jammer Mount;
k. Dual Mode Downward Ident Light (DMDIL);
l. Compressor Wash Modification.
There may be a requirement for further P4 maintenances to additional aircraft.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority reserves the right to request an indemnity, guarantee or bank bond if the supplier does not meet the required standard for economic and financial standing.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will follow delivery and acceptance of the goods, works or services.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority requires that the group form a single entity before entering into the contract.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

1. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects letter, the Authority reserves the right to amend the terms of the Security Aspects letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
2. Contract documents containing terms and conditions will be provided in the tender stage of the process.
III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
Declaration of good standing to be completed in the Pre-Qualification Questionnaire stage of the process.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
At least 2 years audited accounts (if available) or equivalent information. This information is required as part of the Pre-Qualification Questionnaire state of the process.

III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2
Objective criteria for choosing the limited number of candidates: As stated within the Pre-Qualification Questionnaire Criteria.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical compliance. Weighting 60

2. Financial. Weighting 35

3. Commercial. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction has been used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.4.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.4.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the website provides information on the new GSC.

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 29H3T69VC4.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Help-desk by emailing or Telephone +44 800 282 324.

GO Reference: GO-2015313-DCB-6438938.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, Helicopters
DE&S, MoD Abbey Wood
BS34 8JH Bristol

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: