Maintenance of Ventilation Systems

Maintenance of Ventilation Systems

Verification of Ultraclean Ventilation Systems, Bex Exhaust Systems and Critical Ventilation Systems. To provide maintenance and verification of Ultraclean Ventilation Systems, Bex Exhaust Systems and Critical Ventilation Systems across two hospital Trusts, to include 6 sites.

UK-Grimsby: Ventilation equipment

2013/S 100-171617

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northern Lincolnshire and Goole Hospitals NHS Foundation Trust
Diana Princess of Wales, Scartho Road, North East Lincolnshire
Contact point(s): Lesley Saunders
DN33 2BA Grimsby
UNITED KINGDOM
Telephone: +44 1865340819
E-mail: l.saunders@leaseguardonline.com

Further information can be obtained from: Leaseguard Group Limited
Little Baldon House
For the attention of: Lesley Saunders
OX44 9PU Little Baldon, Nuneham Courtenay
UNITED KINGDOM
Telephone: +44 1865340819
E-mail: l.saunders@leaseguardonline.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: as detailed above

Tenders or requests to participate must be sent to: as detailed above

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

United Lincoln Hospitals NHS Trust
Lincoln County Hospital, Greetwell Road
KN2 4AX Lincoln
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Verification of Ultraclean Ventilation Systems, Bex Exhaust Systems and Critical Ventilation Systems.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
NUTS code UKF3,UKF30

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

To provide maintenance and verification of Ultraclean Ventilation Systems, Bex Exhaust Systems and Critical Ventilation Systems across two hospital Trusts, to include 6 sites.
II.1.6)Common procurement vocabulary (CPV)

42520000, 42521000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

There are 7 UCVs with BEX at ULHT, 7 UCVs at NLaG. 44 Critical Ventilation systems at ULHT
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1

1)Short description

Verification on the ultraclean ventilation systems (UCVs) located across ULHT and NLaG, and Bex Exhaust Systems located at ULHT only.
2)Common procurement vocabulary (CPV)

42520000

3)Quantity or scope

7 UCVs with BEX at ULHT, and 7 UCVs and NLaG
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Trust is looking for a price for one year including any typical indexation and a price for five years
Lot No: 2 Lot title: Lot 2

1)Short description

Verification of critical ventilations systems (CVs) located at ULHT only.
2)Common procurement vocabulary (CPV)

42520000

3)Quantity or scope

44 Critical ventilation systems at ULHT
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Trust is looking for a price for one year including any typical indexation and a price for five years, including a breakdown of hourly rates for ad hoc spend
Lot No: 3 Lot title: Lot 3

1)Short description

Verification on both UCVs, Bex and CVs located across both Trusts.
2)Common procurement vocabulary (CPV)

42520000

3)Quantity or scope

There are 7 UCVs with BEX at ULHT, 7 UCVs at NLaG. 44 Critical Ventilation systems at ULHT
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Trust is looking for a price for one year including any typical indexation and a price for five years including a breakdown of hourly rates for ad hoc spend

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Athority reserves the right to request deposits and guarantees.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be included in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Trust reserves the right to require joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions:
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details will be included in the pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details will be included in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: Details will be included in the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details will be included in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
Details will be included in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

LGM15025
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.6.2013 – 23:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.6.2013 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Earliest 2018
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

If you wish to bid for Lot 1 only, you must complete all sections of this PQQ apart from specific sections relating only to Lot 2.
If you wish to bid for Lot 2 only, you must complete all sections of this PQQ apart from specific sections relating only to Lot 1.
If you wish to bid for Lot 1 and Lot 2 you must complete all sections of this PQQ.
If you also wish to bid for Lot 3 you must complete all sections of this PQQ.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See section VI.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals. The Contracting Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.5.2013