Maintenance of Strategic Environmental Assessments for DECC

Maintenance of Strategic Environmental Assessments for DECC

Project Management for the Maintenance of Strategic Environmental Assessments (SEAs), Including The Provision of a New SEA, to Support Offshore Energy Licensing Rounds.

United Kingdom-London: Supervision of project and documentation

2014/S 168-299409

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Energy and Climate Change (DECC)
3 Whitehall Place, Area 3B
For the attention of: Tom Dockery
SW1Y 2AW London
Telephone: +44 3000686062

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Project Management for the Maintenance of Strategic Environmental Assessments (SEAs), Including The Provision of a New SEA, to Support Offshore Energy Licensing Rounds.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 40

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 500 000 and 4 060 000 GBP

II.1.5)Short description of the contract or purchase(s)

Supervision of project and documentation. Project management consultancy services. Administrative development project services. System quality assurance planning services. System quality assurance assessment and review services. Environmental quality control services. Administrative services for business operations. The requirement is to provide a new Strategic Environmental Assessment (SEA) (OESEA3) and to manage the on-going maintenance of completed SEAs. Because of the specialist nature of the requirement the services of a contractor with extensive offshore environmental experience at the highest strategic level is required. The Oil and Gas Environment and Decommissioning Unit of the Department of Energy and Climate Change is responsible for administrating a significant tranche of environmental legislation that applies to offshore oil, gas and renewables production and development. The Department has had a legal obligation since July 2004 under EU Directive 2001/42/EC, to carry out and to maintain SEAs. In terms of offshore oil, gas and renewables exploration and production, Carbon Capture and Storage and Combustible gas storage, this means that SEAs need to have been carried out and maintained as necessary prior to the rounds in which blocks or other areas on the United Kingdom Continental Shelf (UKCS) are offered for licensing. An initial set of SEAs in the 8 areas of the UKCS have already been completed. The purpose of this requirement is to continue to manage the process by which these SEAs are maintained prior to licensing or consenting rounds, to produce a new SEA (OESEA3) and to manage and commission any related environmental studies required prior to completion of the licensing procedure. Failure to do this work threatens the Departments ability to deliver secure supplies of energy to the UK and the achievement of renewable energy targets. Screening and Appropriate Assessments will additionally be required during each period of the contract, if any applications relating to a specific licensing round could potentially significantly affect the integrity of any site designated, or being considered for designation, under the Habitats Directive (EC/92/42/EEC) or the Wild Birds Directive (EC/79/409/EEC). These assessments are undertaken to satisfy the requirements of Article 6 of the Habitats Directive, adopting the approach set out in the Conservation (Natural Habits etc) Regulations 1994 (as amended).The contractor will need to interact with public consultees, regulatory bodies, NGOs, the industry and senior academics in order to make recommendations to senior Government officials. The contractor will need a proven track record in project management as well as wide-ranging knowledge of the offshore environment. He will also have knowledge of past, present and emerging industry practice, regulation and environmental issues. The contractor will need to be able to demonstrate independence and impartiality.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This is a 3 year and 4 month framework agreement with an anticipated 3 annual call off contracts and with an option to extend the contract for a further 1 year. The cost estimation for each year has been set out in the Specification. Note that full funding has not yet been approved for the overall period of the contract. Funding for the first period of the requirement has been approved but funds for the remaining 2 periods are not expected to be approved until late in financial year 2015/16.
Estimated value excluding VAT:
Range: between 3 500 000 and 4 060 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 40 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please submit your last 2 years accounts.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.10.2014 – 08:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.10.2014 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 13.10.2014 – 11:15

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-201491-PRO-5969857

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Department of Energy and Climate Change (DECC)
3 Whitehall Place, Area 3B
SW1Y 2AW London
Telephone: +44 3000686062
Internet address:

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: