Maintenance Support of a GCMS System
FSNI wishes to establish a contract for the Supply, Delivery, Installation and Maintenance of an automated GCMS system for use within the forensic toxicology and drugs sections.
United Kingdom-Carrickfergus: Machines and apparatus for testing and measuring
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Forensic Science Northern Ireland
151 Belfast Road
BT38 8PL Carrickfergus
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
DoJ FSNI Provision and Maintenance Support of a GCMS System(s).
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Carrickfergus, N. Ireland.
NUTS code UKN
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
FSNI wishes to establish a contract for the Supply, Delivery, Installation and Maintenance of an automated GCMS system for use within the forensic toxicology and drugs sections. The instrument will be used to analyse extracts for a wide range of drugs encountered in forensic casework. It will be used to carry out qualitative and quantitative analysis.
At present, FSNI only have a requirement for the supply, delivery, installation and maintenance of one (1) GCMS system, however reserve the right to purchase up to a maximum of two (2) further GCMS systems during both the initial two (2) years of this contract and any of the three (3) optional years. Any further purchases will be subject to approved funding.
The system procured will be used to analyse (a) biological extracts for a wide range of drugs and metabolites, and (b) confirmation and quantitation of bulk drugs submitted to FSNI.
II.1.6)Common procurement vocabulary (CPV)
38540000, 38432200, 38432210, 38433000, 38433100
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
FSNI wishes to establish a contract for the Supply, Delivery, Installation and Maintenance of an automated GCMS system for use within the forensic toxicology and drugs sections. The instrument will be used to analyse extracts for a wide range of drugs encountered in forensic casework. It will be used to carry out qualitative and quantitative analysis. At present, FSNI only have a requirement for the supply, delivery, installation and maintenance of one (1) GCMS system, however reserve the right to purchase up to a maximum of two (2) further GCMS systems during both the initial two (2) years of this contract and any of the three (3) optional years. Any further purchases will be subject to approved funding. There is a potential for eight (8) further annual extensions for maintenance, consumables and extended warranty. Prices must be fixed for the Initial Contract Period. The system procured will be used to analyse (a) biological extracts for a wide range of drugs and metabolites, and (b) confirmation and quantitation of bulk drugs submitted to FSNI.
Estimated value excluding VAT:
Range: between 85 000 and 400 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form is required. One member of a consortium shall be required to accept prime contractor responsibility for the other member(s), and a consortium may be required to form a legal entity with appropriate parent company guarantees as a condition of award.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documentation.
Minimum level(s) of standards possibly required: Please refer to tender documentation.
Information and formalities necessary for evaluating if the requirements are met:
Please refer to tender documentation.
Minimum level(s) of standards possibly required:
(a) Personnel Experience.
Tenderers MUST clearly demonstrate that the proposed engineer(s) have:
(a) at least two (2) years experience of installing and commissioning GCMS Systems in the last (3) years. To demonstrate this, tenderers MUST provide dates (months and years) evidencing that each engineer has two (2) years experience in last three (3) years of installing and commissioning GCMS Systems, including the name of the employing organisation for each period(s);
(b) provide one (1) specific example of each engineer having installed and commissioned a GCMS System, including the name of engineer’s employer at time of installation, full name of GCMS system installed, date (month/year) installed and name of client, and
(c) provide one (1) specific example of each engineer having installed and commissioned the GCMS System proposed in your tender response, to include the name of engineer’s employer at time of installation, full name of GCMS system installed, date (month/year) installed and name of client.
Tenderers must complete and upload the ‘Stage 1 Selection Criteria – Return Document’, providing ALL required,
(b) Quality Management System.
(i) Tenderers must provide evidence that their Quality Management Systems are compliant with the appropriate ISO 9000 certification i.e. ISO17025 accreditation, ISO guide 34 accreditation or an equivalent standard where applicable (i.e. from a body established in other EU member states) including that of any sub contractor(s). Certificates must be uploaded within the Qualification Response on eSourcingNI.
OR (ii) Tenderers must evidence that they have in place an effective Quality Management System which must demonstrate how you document, implement and maintain quality of production and manufacturing. This must include what action you would take to prevent potential sources of contamination which may affect FSNI processes and analytical techniques and in the event of a contamination issue what remedial action you would take to prevent a reoccurrence.
Tenderers should clearly state their Quality Management procedures and processes and if applicable the procedures of any sub contractor(s) engaged within the contract.
Tenderers who fail to provide evidence of their QMS by either point (i) or (ii) above will be eliminated from the procurement process.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 24.9.2013 – 14:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
24.9.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 24.9.2013 – 15:01
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
NB1: The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in Central Procurement Directorate (CPD)for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
NB2: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk
and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box .
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Central Procurement Directorate
Clare House, 303 Airport Road West
BT3 9ED Belfast
Internet address: www.cpdni.gov.uk
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:13.8.2013