Major Adaptations Contract London

A new borough wide Major Adaptations Contract arrangement is proposed for the provision of all major disabled adaptations in vulnerable residents’ homes throughout the borough.

UK-Dagenham: construction work

2012/S 83-136022

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Barking and Dagenham
Civic Centre, 1st Floor Annexe
For the attention of: Memet Erdemgil
RM10 7BN Dagenham
UNITED KINGDOM
Telephone: +44 2082272088
E-mail: Memet.Erdemgil@ElevateEastLondon.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Major Adaptations Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the successful tenderer
Main site or location of works, place of delivery or of performance: The London Borough of Barking and Dagenham.
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Major Adaptations.
A new borough wide Major Adaptations Contract arrangement is proposed for the provision of all major disabled adaptations in vulnerable residents’ homes throughout the borough. Proposals for this inclusive service will combine major adaptations works to Council owned housing funded from HRA, and adaptations to individual home owner’s properties and/or private rented accommodation funded via Disabled Facilities Grant (DFG) or other capital allocations.
This new joint Housing and Adult Care contract arrangement will commence in May 2013 and will undertake all the borough’s major adaptations work for a three year period with an option to extend by a further two years. The total estimated yearly value of the major adaptations contract is approximately 1 000 000 GBP per annum.
The contract calls for a broad range of construction, building, plumbing, electrical and specialist mechanical and electrical skills and experience in providing major adaptations work in occupied homes of elderly, vulnerable and disabled residents. The work means working closely with the Council’s OT (Occupational Therapist) assessments and in-house surveyors and technical specialists.
Examples of the major adaptations works proposed by the new contract include installation of straight or curved stair lifts, hoists, level access showers with or without WCs, providing wheelchair access, kitchen and bathroom alterations, ramps hard standings and shelters, building alterations and extensions, and specialist mechanical and electrical installations etc.

II.1.6)Common procurement vocabulary (CPV)

45000000, 45300000, 45211310, 45311100, 45431000, 45330000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated value over the maximum term of 5 years is 5 000 000 GBP excluding VAT. However, this figure is indicative. Further indicative activity information is set out within the PQQ and ITT and associated tender documentation.
Estimated value excluding VAT: 5 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once):
— browse to the eSourcing Portal: https://lbbd.bravosolution.co.uk and click the link to register,

— accept the terms and conditions and click ‘continue’,
— enter your correct business and user details,
— note the username you chose and click ‘Save’ when complete,
— you will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
— login to the portal with the username/password,
— click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),
— click on the relevant PQQ/ ITT to access the content,
— click the ‘Express Interest’ button at the top of the page,
— this will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),
— you can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
— click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),
— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— there may be a mixture of online & offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: These numbers give LBBD the best opportunity to choose a sufficient number of quality and value suppliers to take forward for further evaluation at the ITT stage.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Information regarding the possible use of an electronic auction will be made available at the ITT stage, guidance documentation issued prior to the event, and during the mock training prior to the e-auction being held.

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

31.5.2012 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

31.5.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.4.2012