Major Ceremonial Event – Project Management – Early Market Engagement

Major Ceremonial Event – Project Management – Early Market Engagement

Key stakeholders to this procurement are seeking a supplier that will provide a full end to end event and project management service.

United Kingdom-London: Event services

2020/S 217-533972

Prior information notice

This notice is for prior information only


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Transport for London
Postal address: 3rd Floor, Pier Walk, North Greenwich
Town: London
Postal code: SE10 0ES
Country: United Kingdom
Contact person: Mrs Dawn Stelling
Internet address(es):
Main address:
Address of the buyer profile:

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


Additional information can be obtained from the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Transport

Section II: Object

II.1)Scope of the procurement


Major Ceremonial Event


Reference number: DN504718

II.1.2)Main CPV code

79952000 Event services

II.1.3)Type of contract


II.1.4)Short description:


Key stakeholders to this procurement are seeking a supplier that will provide a full end to end event and project management service. The provision for a programme of events in London supporting ceremonial activities. There are core delivery objectives to this project including but are not limited to:

1) event management plans;

2) contracting services including stewarding and traffic management;

3) risk assessments and assurance;

4) testing and exercising.


II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.3)Place of performance


II.2.4)Description of the procurement:


Event management planning for a number of pre-planned and unforeseen events in London including mobilisation, project management, site management, project staffing with resource allocation, contracting services such as stewarding and traffic management, risk assessments and assurance, stakeholder management and testing and exercising.

There will be a minimum of 25 key stakeholders with full contacts list to be provided on appointment. The events contract will be in collaboration with Department for Digital Culture Media and Sport (DCMS).


II.2.14)Additional information

II.3)Estimated date of publication of contract notice:


Section IV: Procedure


IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

Section VI: Complementary information

VI.3)Additional information:


The purpose of this prior information notice (PIN) is to:

— provide advance notice that TfL is to consider undertaking a tendering exercise to set up a new contract to support key stakeholders in the delivery of a Major Ceremonial Event;

— understand the market interest in this procurement and obtain responses to the Early Market Engagement Questionnaire, the market engagement exercise will provide an opportunity for supplier to engage with the authority and to inform the commercial team’s approach, structure and requirements for the services.

To this end, the authority invites interested parties to express an interest electronically via


VI.5)Date of dispatch of this notice: