Managed Catering and Total Facilities Managed Services Tender

Managed Catering and Total Facilities Managed Services Tender

The University of West London (UWL) wishes to appoint a provider(s) for the following managed services:
– catering; – total facilities.

United Kingdom-London: Building and facilities management services

2013/S 169-293579

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The University of West London
Strategic Procurement Department, Walpole House, 18-22 Bond Street, Ealing
W5 5AA London
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.uwl.ac.uk

Electronic access to information: https://in-tendhost.co.uk/uwl

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/uwl

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The Provision of Managed Catering and Total Facilities Managed Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The University of West London (UWL) wishes to appoint a provider(s) for the following managed services:
– catering;
– total facilities.
II.1.6)Common procurement vocabulary (CPV)

79993000, 90500000, 60130000, 79710000, 90910000, 72253000, 79992000, 98341140, 64214200, 71317200, 50324200, 50750000, 77314000, 50710000, 79520000, 79810000, 30120000, 55520000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The University of West London (UWL) is seeking a partner(s) for the provision of managed catering services and various managed facilities, estates and print services across its estate, primarily in Ealing and Brentford in West London, with a presence in Reading and Slough.
The services required will be divided into the following Lots:
Lot One – The Provision of Managed Catering Services.
Lot Two – The Provision of Total Facilities Managed Services.
UWL is currently undergoing a redevelopment of its Ealing Campus; due to the redevelopment it is likely that the scope of some of the services may change.
Commercial and legal arrangements will reflect this possibility.
It is anticipated that the contract term will be an initial 10 years with an option to extend for a further 2 years in 1 year increments for both Lots.
II.2.2)Information about options

Options: yes
Description of these options: The contract will be for an initial period of 10 years, with an option to extend for a further 2 years in 1 year increments, at the discretion of UWL and subject to satisfactory performance.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 144 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: The Provision of Managed Catering Services

1)Short description

UWL is looking for providers who can provide a wide range of catering services to UWL staff and students.
2)Common procurement vocabulary (CPV)

79993000, 55520000

3)Quantity or scope

UWL is seeking a provider for the provision of managed catering services.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 144 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: The Provision of Total Facilities Managed Services

1)Short description

UWL is looking for providers who can provide a wide range of facilities and estates services to UWL.
2)Common procurement vocabulary (CPV)

79993000, 90910000, 90500000, 60130000, 79710000, 72253100, 72253000, 79992000, 71317200, 50700000, 50750000, 77314000, 50324200, 22100000, 30120000, 79800000, 79520000

3)Quantity or scope

UWL is seeking a provider for the provision of total facilities services.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 144 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

UWL reserves the right to request deposits, guarantees or other forms of security. Further details will be provided in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will be provided in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. UWL has a perference for a contract with a prime contractor for each lot.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The provider must be suitably qualified and accredited to provide the services under this procurement.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As described in the Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As described in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: As described in the Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As described in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As described in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

075.JK.EST
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.9.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

30.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Expression of Interest (EOI), Non Disclosure Agreement (NDA) and Pre Qualification Questionnaire (PQQ):
Tenderers wishing to participate in UWL’s requirement for managed catering and managed facilities services must register via UWL’s eSourcing portal In-Tend at the following address:
https://in-tendhost.co.uk/uwl

Once registration has taken place Tenderers must EOI by downloading and completing the NDA. Once the completed NDA is uploaded Tenderers will be given access to the PQQ documentation. All Consortia members and Joint Venture members must complete an individual NDA and be uploaded by the lead applicant.
EOI, NDA’s and completed PQQ’s must be made via In-Tend by midday 30.9.2013.
UWL may require suppliers to supplement or clarify the information submitted in the PQQ additionally UWL may independedntly verify the information provided.
All documentation must be priced in sterling and written in English.
Any agreement entered into will be considered a contract made in England and subject to English law and be subject to the exclusive jurisdiction of the English Courts.
UWL is not liable for any costs incurred by those expressing an interest in or tendering for this contract opportunity.
UWL reserves the right to terminate the procurement process or any part of it.
The most economically advantageous or any tender will not automatically be accepted. UWL reserves the right not to award a lot if it is not economically advantageous to do so.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Strategic Procurement Department
Walpole House, 18-22 Bond Street
W5 5AA London
UNITED KINGDOM
E-mail: gomehas@uwl.ac.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: See VI.4.1 above
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:30.8.2013