Managed Equipment Service for Processing HLA Molecular Typing and HLA Antibody Diagnostic Screening and Identification Testing – Product Awareness Session 11 November 2020

Managed Equipment Service for Processing HLA Molecular Typing and HLA Antibody Diagnostic Screening and Identification Testing – Product Awareness Session 11 November 2020

Supply, delivery, installation, commissioning and maintenance of an end to end Managed Equipment Service for Processing HLA Molecular Typing and HLA Antibody Diagnostic Screening and Identification Testing.

United Kingdom-Londonderry: Medical equipments, pharmaceuticals and personal care products

2020/S 184-445365

Prior information notice

This notice is for prior information only

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Procurement and Logistics Service
Postal address: Gransha Hospital
Town: Londonderry
NUTS code: UK UNITED KINGDOM
Postal code: BT47 6YZ
Country: United Kingdom
E-mail: palsgransha.sourcing@hscni.net
Internet address(es):Main address: https://etendersni.gov.uk/eppsAddress of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

I.3)Communication

Additional information can be obtained from the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

HLA Molecular Typing, Antibody Diagnostic Screening and ID Testing

II.1.2)Main CPV code

33000000 Medical equipments, pharmaceuticals and personal care products

II.1.3)Type of contract

Supplies

II.1.4)Short description:

HLA molecular typing, antibody diagnostic screening and ID testing in Regional Histocompatibility and Immunogenetics Laboratory of Northern Ireland

 

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

33100000 Medical equipments

II.2.3)Place of performance

NUTS code: UKN NORTHERN IRELAND

II.2.4)Description of the procurement:

 

BSO Procurement and Logistics Service (PaLS), on behalf of the Belfast Health and Social Care Trust wish to issue a call for competition for the supply, delivery, installation, commissioning and maintenance of an end to end Managed Equipment Service (MES) for Processing HLA Molecular Typing and HLA Antibody Diagnostic Screening and Identification Testing. The Regional Histocompatibility and Immunogenetics Laboratory of Northern Ireland provide HLA molecular and HLA antibody testing for renal, recipient and donors (living and deceased), liver, stem-cell, haematology, blood transfusion and disease association for diagnostic and monitoring testing services for clinical users across NI.

This MES covers the processing of patient samples from several sources (e.g. tissues (spleen, lymph nodes), bloods (EDTA, Clotted and Citrate), buccal/salvia, etc.) through nucleic acid extraction/cell culturing, processing (automatic or semi-automatic systems), dependent on testing requirements, and the testing processes required (HLA Molecular Typing, HLA Antibody Screening and Identification which can facilitate patient monitoring) along with all equipment, reagents and consumables (direct and peripheral) and all software provision required for analysis and interpretation of results, from the above processes, in preparation for reporting into MANZEN.

As a minimum, the MES solution will be required:

To extract DNA from several sources (e.g. tissues (spleen, lymph nodes), bloods (EDTA, Clotted and Citrate), buccal/salvia, etc.). The solution should if possible include a robotic/semi-robotic PCR setup depending on the system.

To be able to issue a valid result, from time of DNA extraction to final result available, within 2 hours for deceased donor HLA typing, as per the current system.

To assign the HLA type for an individual, with sufficient resolution to comply with the reporting requirements of NHSBT (formerly known as UKT) e.g. HLA-A, HLA-B, HLA-C, HLA-DRB1, HLA-DQA1, HLA-DQB1, HLA-DRB3/4/5, HLA-DPA1 and HLA-DPB1.

To be able to identify the following HLA loci in relation to HLA Antibody Screening and Identification: HLA-A, HLA-B, HLA-C, HLA-DRB1, HLA-DQA1, HLA-DQB1, HLA-DRB3/4/5, HLA-DPA1 and HLA-DPB1 and facilitate patient monitoring including sequential patient samples e.g. Cregs/epitope/eplets analysis/interpretation based on HLA Antibody Identification.

The solution should allow for materials management within the current LIMS system (MANZEN) and IT solutions to support enhanced patient management. The solution ideally should contain a back-up system, in the event of system failures for all of the testing repertoire.

N.B. NGS processing, analysis and reporting is not included in this process. It is the Intention of PaLS to go the marketplace during 2021.

The Belfast Trust wish to investigate what is currently available in the marketplace with regard to functional attributes and characteristics of current Processing HLA Molecular Typing and HLA Antibody Diagnostic Screening and Identification Testing and wish to ensure that any future Tender fully recognises existing and future operational opportunities. To this end an open invitation is being extended to all interested parties to declare their interest in participating in a product awareness session.

Deadline for Declaration of Interest closes at 16.00 hrs Wednesday 28 October 2020.

 

II.2.14)Additional information

Product awareness session is scheduled to be via Video Conference on 11 November 2020. Specific appointment times will be issued to each supplier following deadline for Declaration of Interest. Only those companies who can confirm their ability to provide, demonstrate and support Processing HLA Molecular Typing, HLA Antibody Diagnostic Screening and Identification Testing will be invited to attend

 

II.3)Estimated date of publication of contract notice:

15/06/2021

Section IV: Procedure

IV.1)Description

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

 

Product awareness Session will be an opportunity for relevant suppliers to present to a panel of potential users. The presentation will be scheduled to last approximately 1 hour per presenting organisation and will be required to:

1) Provide a physical and practical working demonstration of their current solutions for ‘Processing HLA Molecular Typing and HLA Antibody Diagnostic Screening and Identification Testing’;

2) To provide an oral overview of their system to attendees;

3) To be available to respond to questions or clarifications from attendees following demonstration and presentation covering all aspects of system functionality, installation, commissioning, training and after sales servicing.

The overall purpose of the session will be to update, educate and inform attendees of what is currently available in the marketplace and to ultimately influence and advise on potential functional characteristics which could form part of the future tender specification. Your participation in any future tender is in no way connected to or dependent upon your attendance at this product awareness session. Product awareness session is scheduled to take place via Video Conference given current Covid-19 situation, on Wednesday 11 November 2020. Specific appointment times will be communicated to each supplier following the closing date of this Declaration of Interest. Only those companies, who can confirm their ability to provide, demonstrate and support a solution for ‘Processing HLA Molecular Typing and HLA Antibody Diagnostic Screening and Identification Testing’ will be invited to attend the Product Awareness Session. What you need to do now:

1) Request a copy of declaration of interest proforma from palsgransha.sourcing@hscni.net

2) Complete the Declaration of Interest form;

3) Submit your completed Declaration of Interest form by emailing palsgransha.sourcing@hscni.net before the deadline at 16.00 Wednesday 28 October 2020;

4) Ensure that you will be available to attend on Wednesday 11 November 2020 and be able to present principles of a working model.

 

VI.5)Date of dispatch of this notice:

17/09/2020