Managed ICT Services to the Finance Wales Group

FW is seeking to identify a Service Provider that can deliver a managed ICT service that meets it’s specific requirements.

United Kingdom-Cardiff: Computer-related professional services

2015/S 232-422169

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Finance Wales
Finance Wales, 1 Capital Quarter, Tyndall Street
Contact point(s): Services
For the attention of: Sarah Patnett
CF10 4BZ Cardiff
UNITED KINGDOM
Telephone: +44 2920338100
E-mail: procurement@financewales.co.uk
Fax: +44 2920338101

Internet address(es):

General address of the contracting authority: www.financewales.co.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0555

Electronic access to information: www.sell2wales.gov.uk

Electronic submission of tenders and requests to participate: www.sell2wales.gov.uk

Further information can be obtained from: Finance Wales
Finance Wales, 1 Capital Quarter, Tyndall Street
Contact point(s): Services
For the attention of: Sarah Patnett
CF10 4BZ Cardiff
UNITED KINGDOM
Telephone: +44 2920338100
E-mail: procurement@financewales.co.uk
Fax: +44 2920338101
Internet address: www.financewales.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Finance Wales
1 Capital Quarter, Tyndall Street
Contact point(s): Services
For the attention of: Sarah Patnett
CF10 4BZ Cardiff
UNITED KINGDOM
Telephone: +44 2920338100
E-mail: procurement@financewales.co.uk
Fax: +44 2920338101
Internet address: www.financewales.co.uk

Tenders or requests to participate must be sent to: Finance Wales
Finance Wales, 1 Capital Quarter, Tyndall Street
Contact point(s): Services
For the attention of: Sarah Patnett
CF10 4BZ Cardiff
UNITED KINGDOM
Telephone: +44 2920338100
E-mail: procurement@financewales.co.uk
Fax: +44 2920338101
Internet address: www.financewales.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Economic and financial affairs

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Managed ICT Services to the Finance Wales Group.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Cardiff.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Finance Wales Group (FWG) is comprised of Finance Wales plc (FW) and a number of subsidiary companies. FWG provides tailored debt, equity and mezzanine investments to SMEs at all growth stages and more recently to house purchasers.
FW operates from offices throughout Wales and England with staff based across these offices. FW is seeking to identify a Service Provider that can deliver a managed ICT service that meets it’s specific requirements as a publicly owned but privately run organisation that operates in a commercial finance environment. The Service Provider should deliver a cost effective, innovative, high quality service that meets the requirements as set out in the tender documents. FW would expect that the service provider chosen will be able to demonstrate experience and capability in the deployment and management of relevant services for similar organisations.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=37444

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.sell2wales.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

72590000, 72611000, 72600000, 72610000, 72540000, 72700000, 72820000, 72910000, 80533000, 80533100, 72510000, 72140000, 72500000,72541000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Provision of IT services and project activity as described in the in the pre-qualification questionnaire, invitation to tender, contract and supporting documents, copies of which are available from the sources referred to above.
Estimated value excluding VAT: 2 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The specific requirements of Finance Wales will be set out in the contract documentation and may include performance bonds and/or parent company guarantees and/or other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The specific requirements of Finance Wales will be set out in the contract documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required. However, if a consortium submits a tender which is acceptable to Finance Wales, Finance Wales may require the consortium to form a legal entity before entering into a contract. Joint and several liability of all consortium members may be required (and/or guarantees and/or undertakings by some or all consortium members in respect of some or all other consortium members may be required.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The specific requirements of Finance Wales will be set out in the contract documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The specific requirements of Finance Wales will be set out in the contract documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The specific requirements of Finance Wales will be set out in the contract documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2015/LM

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

7.1.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

15.1.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: The current contract is for an initial period of 3 years with an option to extend for a further 2 years.

VI.2)Information about European Union funds

VI.3)Additional information

Neither FW nor any of its agents or advisors will be responsible for any costs or expenses incurred by bidders in participating in the tender process and responding to the PQQ. Finance Wales will not be bound to accept any tender. Finance Wales reserves the right at any time without notice and without liability to any bidder to (i) withdraw from and/or abandon and/or defer this tender process at any time; and (ii) not to award any contract as a result of this tender process.
(WA Ref:37444).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Finance Wales will incorporate a minimum standstill period in compliance with the provisions of the Public Contracts Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.11.2015