Managed Laboratory Services Contract for NHS Shetland

Managed Laboratory Services Contract for NHS Shetland

The Authority requires to appoint a contractor to act as a prime contractor for the provision of fully managed laboratory services at the Gilbert Bain Hospital in Lerwick, Shetland and the Balfour Hospital in Kirkwall, Orkney, that meets the service aim of a economically advantageous, high quality innovative and progressive diagnostic laboratory service.

United Kingdom-Lerwick: Laboratory services

2014/S 186-328176

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Shetland
Montfield, Burgh Road
Contact point(s): Executive Services
For the attention of: Carolyn Hand
ZE1 0LA Lerwick
UNITED KINGDOM
Telephone: +44 1595743060
E-mail: carolyn.hand@nhs.net
Fax: +44 1595696727

Internet address(es):

General address of the contracting authority: http://www.shb.scot.nhs.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00401

Electronic access to information: http://www.publiccontractsscotland.gov.uk/

Electronic submission of tenders and requests to participate: http://www.publiccontractsscotland.gov.uk/

Further information can be obtained from: NHS Shetland
Montfield, Burgh Road
Contact point(s): Head of Estates and Facilities
For the attention of: Lawson Bisset
ZE1 0LA Lerwick
UNITED KINGDOM
Telephone: +44 1595743029
E-mail: lawson.bisset@nhs.net
Fax: +44 1595695326
Internet address: http://www.shb.scot.nhs.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Shetland
Montfield, Burgh Road
Contact point(s): Executive Services
For the attention of: Carolyn Hand
ZE1 0LA Lerwick
UNITED KINGDOM
Telephone: +44 1595743060
E-mail: carolyn.hand@nhs.net
Fax: +44 1595695326
Internet address: http://www.shb.scot.nhs.uk/

Tenders or requests to participate must be sent to: NHS Shetland
Montfield, Burgh Road
Contact point(s): Executive Services
For the attention of: Carolyn Hand
ZE1 0LA Lerwick
UNITED KINGDOM
Telephone: +44 1595743060
E-mail: carolyn.hand@nhs.net
Fax: +44 1595695326
Internet address: http://www.shb.scot.nhs.uk/

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Managed Laboratory Services Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Scotland.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Authority requires to appoint a contractor to act as a prime contractor for the provision of fully managed laboratory services at the Gilbert Bain Hospital in Lerwick, Shetland and the Balfour Hospital in Kirkwall, Orkney, that meets the service aim of a economically advantageous, high quality innovative and progressive diagnostic laboratory service.
The Gilbert Bain laboratory is severely constrained by its small floor area and an innovative solution is being sought that makes best use of technology and equipment that allows the service to be delivered from a limited footprint.
The Balfour laboratory is more spacious but the hospital is likely to be rebuilt at a new site — work is planned to commence 2016 for completion in 2018. Both Boards own all of their analytical equipment used within the two laboratories. The majority of these items are becoming aged and are due for replacement.
The system and associated services will include enabling work, the provision, commissioning, on-going support and maintenance of equipment, associated IT connectivity, the supply of consumables and associated items, and necessary training of the Authority’s staff. Others elements may include, but are not limited to, inventory management, temperature mapping and monitoring systems.
The requirements for this contract have been split into 2 lots — a) Blood Sciences (clinical chemistry, immunoassay, haematology, coagulation, hospital based point of care (POCT) and infectious disease serology) and b) Microbiology.
Although the initial managed service contract solution required is in respect of the above areas, it is anticipated that, in the future, the scope of the managed service contract may be extended during the course of the contract period to include, without limitation, POCT to general practitioners and transfusion medicine.
Tenderers will be expected to signify within the PQQ if they will be bidding as a primary contractor or as a third party.
Proposals for the optimal staff complement to operate the suggested solution, based on operational opening times for the laboratory, should be included as part of the tender response.
Short-listing will take place throughout this competitive tender process with the first cut taking place after receipt of the pre-qualification questionnaires from potential providers. The Authority also reserves the right to eliminate potential providers throughout the dialogue phase.
The contract length will be for 7 years with an option to extend for up to a further 2 years and is anticipated to have annual value of up to GBP 600 000.
The Authority is not bound to accept the lowest or any tender and the Authority shall be free to abandon the procurement process pursuant to which this invitation to tender is issued at any time.
All bidders responding to an Invitation to Tender do so at their own cost and expense and no reimbursement shall be made by the Boards whether or not an award of contract is made.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=320940

II.1.6)Common procurement vocabulary (CPV)

71900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 3 500 000 and 6 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Information about lots

Lot No: 2Lot title: Routine microbiology

1)Short description

Routine diagnostic microbiology — micro and culture, inc. blood culture.
(Excluding AAFB, PCR, viral culture).

2)Common procurement vocabulary (CPV)

71900000

3)Quantity or scope

10 000 pa.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 1Lot title: Blood Sciences

1)Short description

Biochemistry;
Haematology;
Immunoassay;
Coagulation;
Infectious disease serology.

2)Common procurement vocabulary (CPV)

71900000

3)Quantity or scope

600 000 samples pa.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: A Pre-Qualification Questionnaire (PQQ) is issued to all economic operators to respond within the time limits set out detailing the requirements and information to be provided in relation to the economic and financial status of economic operators.
The minimum standard for economic and financial capacity which will be applied by the Authority is detailed in this PQQ.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

3.11.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.11.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The successful contractor will be responsible for purchasing equipment currently in use by the Authority in its laboratory and, to the extent such equipment is not incorporated into the new solution as part of the managed service contract, removing and disposal of such equipment.
(SC Ref:320940)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the contract which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Board despatches the notice and the date on which the Board proposed to make an award pursuant to this procurement. The bringing of court proceedings against the Board during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer. The bringing of court proceedings against the Board after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to the Board after receipt of the notification should they require further clarification. The Board will respond within 15 days of such a written request, but it should be noted that receipt by the Board of such request during the standstill period may not prevent the Board from awarding the contract following the expiry of the standstill period. Where an economic operator is dissatisfied with the Board’s response to its request for clarification, or considers that the contract has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.9.2014