Managed Laboratory Services Contract

Managed Laboratory Services Contract

The Authority requires to appoint a contractor to act as a prime contractor for the provision of fully managed laboratory services at the Authority’s laboratory in the Victoria Hospital in Kirkcaldy.

United Kingdom-Kirkcaldy: Laboratory services

2013/S 170-294944

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Fife Health Board (more commonly known as NHS Fife) (hereinafter referred to as ‘the Authority’)
Hayfield House, Hayfield Road, Fife
Contact point(s): Procurement
For the attention of: Vic Laing
KY2 5AH Kirkcaldy
UNITED KINGDOM
Telephone: +44 1592657320
E-mail: ludoviclaing@nhs.net
Fax: +44 1592653384

Internet address(es):

General address of the contracting authority: www.nhsfife.org

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00185

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Fife
unit 7 Midfield Road
Contact point(s): Procurement
For the attention of: Vic Laing
KY1 3NL Kirkcaldy
UNITED KINGDOM
Telephone: +44 1592657322
E-mail: ludoviclaing@nhs.net
Fax: +44 1592653384

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Managed Laboratory Services Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Scotland.
NUTS code UKM22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Authority requires to appoint a contractor to act as a prime contractor for the provision of fully managed laboratory services at the Authority’s laboratory in the Victoria Hospital in Kirkcaldy. The systems and associated services procured will enable the delivery of all of the blood based (including some urine and fluid) assays performed in Fife. These mainly comprise the core automated tests in Clinical Biochemistry, Haematology (including Coagulation) and serology (to include Immunology), as well as some less highly automated aspects of these services. The managed services will include the design and provision of a turnkey solution to meet the Authority’s requirements and include all necessary equipment, consumables, reagents, maintenance, site preparatory works, implementation and commissioning services and any necessary training of the Authority’s staff. Although the initial managed service solution required is in respect of the above areas, it is anticipated that, in future, the scope of the managed services contract may be extended during the contract period to include, without limitation, Cellular Pathology, Microbiology and molecular diagnostics
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=275755.

II.1.6)Common procurement vocabulary (CPV)

71900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

For the purposes of estimating the value and scope of the contract, the Authority has used historical workload figures.
Estimated value excluding VAT: 9 800 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See Contract/Tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Contract/Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

One economic operator shall be required to take responsibility for provision of the laboratory managed services.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: A Pre-Qualification Questionnaire will be issued to all economic operators that respond within the time limit set out at section IV.3.4 detailing the requirements and information to be provided in relation to the personal situation of economic operators.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: A Pre-Qualification Questionnaire will be issued to all economic operators that respond within the time limit set out at section IV.3.4 detailing the requirements and information to be provided in relation to the economic and financial capacity of economic operators. The minimum standard for economic and financial capacity which will be applied by the Authority is detailed in this Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
A Pre-Qualification Questionnaire will be issued to all economic operators that respond within the time limit set out at section IV.3.4 detailing the requirements and information to be provided in relation to the technical capacity of economic operators.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The economic operators who have the top five (5) scores after evaluation of their responses to the pre-qualification questionnaire issued in accordance with section III.2 will be invited to tender unless two or more economic operators score the same fifth highest score in which event all such economic operators will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

14.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.10.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The successful contractor will be responsible for purchasing equipment presently used by the Authority in its laboratory and, to the extent such equipment is not incorporated into the new solution as part of the managed laboratory services, removing and disposing of such equipment.
(SC Ref:275755)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the contract which notifcation will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice and the date on which the Authority proposes to make an award pursuant to this procurement.The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer. The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the contract following the expiry of the standstill period.Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the contract has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.9.2013