Managed Logistics Thames Water
Thames Water Utilities Limited wishes to award one or more agreements for the management of its Accounts Payable, Low Value Procurement and Inventory and Logistics functions for potable water network asset products across the Thames Water region. UK-Reading: stock-control services
Contract notice – utilities
Section I: Contracting entity
Thames Water Utilities Limited
Procurement Support Centre – 3rd Floor East, C/O Mail Room, Rose Kiln Court
RG2 0BY Reading
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 11: Management consulting services  and related services
Main site or location of works, place of delivery or of performance: Whole of Thames Water Region.
Duration of the framework agreement
Duration in years: 5
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT
Range: between 4 000 000,00 and 6 000 000,00 GBP
Bidders must be able to bid for all of the below operational requirements:
1: Accounts Payable process
Managing the VAT and CIS process.
2: Low Value Procurement process
Convert requisitions from Thames Water Utilities Limited and T1 Contractors into Purchase Orders.
Initiate, negotiate and implement low value procurement contracts on behalf of Thames Water Utilities Limited.
3: Inventory and Logistics
Manage stock volumes via a lead-time driven stock replenishment system.
Manage inventory, approximate value of 1 500 000 GBP, circa 1 150 line items, stock turn 4 per annum.
Manage storage facilities.
Manage deliveries including weekly scheduled deliveries to Thames Water Utilities Limited and to T1 Contractors, 4 hour urgent deliveries, bulk deliveries to sites.
4: Customer Services
Provide central point of contact for internal customers.
Maintain the agreed Service Level Agreements and report on Key Performance Indicators.
Provide Managed Procurement Services support.
Examples shown above are only indications of some of the activities which may fall within the service areas.
Thames Water reserves the right to make no award as a result of this procurement process, or may award in part or in whole.
Description of these options: Thames Water anticipates that any agreement awarded would be for an initial duration of 3 years with options to extend annually up to a maximum overall term of 5 years.
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Additional information about electronic auction: Thames Water reserves the right to conduct an electronic auction, if it wishes to do so, as part of the award criteria for the particular contract/agreement.
Section VI: Complementary information
Estimated timing for further notices to be published: Between 3 and 5 years.
All suppliers who wish to respond to this OJEU notice to indicate their interest in the tender, must request a ‘Pre-Qualification Questionnaire’ (PQQ) document. The PQQ will be available from 8.3.2012 and should be requested via email from (firstname.lastname@example.org).
Further instructions for bidders are within the PQQ.
Variants will be accepted, if submitted in addition to a compliant bid.
We intend to invite up to 8 respondents to tender for this contract. Weighted selection criteria will be used to evaluate the responses to the PQQ, as set out in the PQQ.
Contracts will be under English law.
Thames Water Utilities Limited reserves the right to require further information or clarification from an applicant before considering its response.
Thames Water Utilities Limited reserves the right to exclude an applicant from the procurement process if it is subsequently determined that any information supplied was inaccurate, incomplete or untrue and was relied on for selection purposes.
Thames Water Utilities Limited reserves the right to make no award as a result of this procurement process. Except for the contract, if any, concluded with the successful tenderer, nothing in the procurement process shall create a contract, whether express or implied, between Thames Water Utilities Limited and any applicant.
Thames Water Utilities Limited (including its employees and advisers) does not make any representations, warranties or other commitments, whether express or implied, in relation to the accuracy, adequacy or completeness of the information provided to applicants in this Contact Notice or otherwise in connection with this tender, except as may be specifically agreed in any contract concluded at the end of this tender process.
Thames Water Utilities Limited may disclose any information if required to do so by any applicable laws or regulations (including but not limited to, the Environmental Information Regulations 2004 and the Freedom of Information Act 2000, to the extent that these may now or in the future apply to Thames Water Utilities Limited), any requirements or guidelines of any competent regulatory body, and any order of any court of competent jurisdiction.
Thames Water operates an ongoing risk management approach with regard to the economic and financial capacity of its suppliers. Information will be obtained either from the supplier or an externally recognized provider. Information will be gathered upon commencement of the process and over the duration of the contract period.
Respondents should note that this process might require references to be provided and verified, attendances at meetings, talks and presentations at no cost to Thames Water.
Thames Water Utilities Limited reserves the right to award no contract(s) as a result of this award procedure. Except for the framework agreement(s), if any, concluded with successful tenderer(s), nothing in the procurement process shall create a contract, whether express or implied, between Thames Water Utilities Limited and any applicant.
Any agreement resulting from this contract notice may be modified to include further similar requirements at any site under the management of Thames Water Utilities Limited or its associated companies.
This contract notice does not preclude Thames Water Utilities Limited or its associated companies from issuing other contract notices for specific requirements from time to time.
Thames Water Utilities Limited (including its employees and advisors) does not make any representations, warranties or other commitments, whether express or implied, in relation to the accuracy, adequacy or completeness of the information provided to applicants in this Contract Notice or otherwise in connection with this tender, except as may be specifically agreed in any contract concluded at the end of this tender process.
The Utilities Contracts Regulations (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5)Date of dispatch of this notice:7.3.2012