Managed Office Printing Services for Thames Water – London
This contract is to appoint a managed print services supplier for the supply of Multifunction Devices (MFDs) as a Managed Print Service (MPS). The service will support around 500 staff across a small number of central London based locations and provide printing,
United Kingdom-Reading: Photocopiers
Contract notice – utilities
Section I: Contracting entity
I.1)Name, addresses and contact point(s)
Thames Water Utilities Limited
Procurement Support Centre — 3rd Floor East, C/O Mail Room, Rose Kiln Court
RG2 0BY Reading
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.3)Contract award on behalf of other contracting entities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting entity:
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: London.
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s):
The Thames Tideway Tunnel (‘TTT’) has been specified by the Department of Environment, Food and Rural Affairs (‘Defra’) as a ‘specified infrastructure project’ pursuant to the Water Industry (Specified Infrastructure Projects) (English Undertakers) Regulations 2013 (the ‘SIP Regulations’). The effect of this is that Thames Water Utilities Limited (‘TWUL’) must tender the finance, design, construction and operation of the TTT. The successful bidder will be an ‘infrastructure provider’ (‘IP’) as defined in the SIP Regulations and will have be licensed and regulated by the Water Services Regulation Authority (Ofwat) pursuant to the SIP Regulations. TWUL published an OJEU notice for the TTT on 14.6.2014. Further details of the TTT project can be found on the project’s website: www.thamestidewaytunnel.co.uk
TWUL is carrying out certain preparatory work for the TTT as permitted by the preparatory work notice issued by Defra pursuant to the SIP Regulations. This includes the establishment of business capability for the IP so that it can operate as a standalone entity from the point at which the successful bidder is appointed. TWUL has established an interim company, Thames Tideway Tunnel Limited (‘TTT Co’) as part of this strategy. The intention is that TTT Co is acquired by the successful bidder.
This contract is to appoint a managed print services supplier for the supply of Multifunction Devices (MFDs) as a Managed Print Service (MPS). The service will support around 500 staff across a small number of central London based locations and provide printing, scanning and photocopying functionality. The devices may be owned by TTT, leased to TTT, or provided as part of the managed service, depending on the most economically advantageous tender principle.
The contract is expected to include maintenance, support and supply of all consumables except paper.
The chosen supplier will be asked to support TTT in a smooth transition and contract implementation phase with TTT’s stakeholders including the outgoing suppliers.
The contract will be awarded by either TWUL or TTT Co (the ‘Contracting Entity’). The current intention is that the contract will be transferred to the IP in due course, whether by novation or through business acquisition. Further details will be provided at the Invitation to Negotiate (‘ITN’) stage.
Interested organisations should refer to II.2 (Quantity or scope) and VI.3 (Additional information) and to the pre-qualification pack (‘PQP’) for further information.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Information about lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
The Contract is for the supply of printing, scanning and photocopying services as a Managed Service — consideration will be given to whichever solution offers the most economically advantageous approach for TTT, whilst meeting a number of minimum requirements.
It is expected that the provision of all consumables except paper are included in this contract.
To improve process controls and increase staff productivity, the managed print service is expected to have technology that supports secure pull printing (often called ‘follow me’ printing) and unique authentication of users via their existing security card.
The contract is expected to include an implementation phase in which existing devices will be replaced without any business disruption.
The contract should allow for consumables to be replaced without the need for TTT to hold stocks.
Interested organisations should refer to II.1.5 (Short Description) and VI.3 (Additional information) and to the PQP for further information on the description of the Services, the TTT Project and the Contract.
Estimated value of the Services is over the EU threshold but the actual value of the Contract is subject to tender proposals received.
II.2.2)Information about options
Description of these options: Any agreement awarded would be for completion of the Services (described at II.2.1). The duration of the contract is expected to be 3 years with potential for a single 1 year extension, subject to termination for convenience on mutually acceptable terms.
II.2.3)Information about renewals
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions:
Description of particular conditions: Further details and requirements will be provided in the ITN.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Section IV: Procedure
IV.1.1)Type of procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
1. Applicants should note that words and expressions in this contract notice with an initial capital letter shall have the meanings given in the Glossary in the Pre-Qualification Questionnaire (PQP) that is available on request to all interested organisations.
2. Interested organisations may obtain the PQP by contacting Thames Water on firstname.lastname@example.org. All additional information relating to information provided in this contract notice is available in the PQP.
3. All suitably experienced organisations who wish to respond to this OJEU contract notice to indicate their interest in the tender, must request the PQP and submit a completed PQP Application by the Submission Deadline for return of completed PQQ is 17:00 on 20.11.2014.
4. I.1) (Contracting Entity) — as explained in section II.1.5, this contract notice is published by TWUL on behalf of others. TWUL is commencing the procurement but any contract may be let by (and references in this contract notice and in the PQP to the Contracting Entity shall include) Thames Tideway Tunnel Limited, the infrastructure provider designated pursuant to the SIP Regulations and/or a group company, subsidiary, parent company or affiliate of TWUL or any statutory or non-statutory corporation incorporated for the purposes of the TTT project. The contract will also allow for the possibility that in the event of the special administration of the Contracting Entity, the special administrator shall have the right to administer the contract(s) and to transfer the contract(s) to another contracting entity including potentially an entity owned or controlled or partly owned or controlled by the government or other public entity.
5. II.3) (Duration of the contract or time limit for completion) – the duration of the Contract, time limit for completion and procurement timetable are described in detail in the PQP. The Contracting Entity reserves the right to amend dates and deadlines and to update the procurement timetable. Applicants and Tenderers will be notified as appropriate.
6. IV.2.1) (Award criteria) — The Contracting Entity intends to let the Contract to the most economically advantageous tender whilst meeting a number of minimum requirements. Details of the Contracting Entity’s award criteria and methodology for identifying the most advantageous tender will be provided in detail in the ITN.
7. The Contracting Entity intends to invite to tender between 3-5 Applicants. Details are provided in the PQP.
8. Any contract let will be under English law.
9. TWUL operates an on-going risk management approach with regard to the economic and financial capacity of its suppliers. Information will be obtained either from the supplier or an externally recognized provider. Information will be gathered upon commencement of the process and over the duration of the contract period.
10. Applicants should note that this process might require references to be provided and verified, attendances at meetings, talks and presentations at no cost to TWUL.
11. A response to this contract notice does not guarantee that an Applicant will be invited to tender. The process for selecting Tenderer(s) to be invited to tender is set out in the PQP. The Contracting Entity reserves the right in its absolute discretion to abandon, terminate or suspend the award process at any time. Further:
— the Contracting Entity does not bind itself to enter into any contract(s) arising out of the procedures envisaged by this contract notice;
— no contractual rights express or implied arise out of this contract notice or the procedures envisaged by it;
— the Contracting Entity reserves the right to vary its requirements and the procedure relating to the conduct of the award process.
12. Any agreement resulting from this contract notice may be modified to include further similar requirements at any site under the management of TWUL or its associated companies.
13. This contract notice and the contract are not exclusive and do not preclude TWUL, TTT Co, the IP or any of their associated companies from issuing other contract notices or engaging other advisers for the same or similar services from time to time.
14. TWUL (including its employees and advisors) does not make any representations, warranties or other commitments, whether express or implied, in relation to the contract notice or otherwise in connection with this tender, except as may be specifically agreed in any contract concluded at the end of this tender process.
15. Applicants and Tenderers shall be fully responsible for and liable for all costs associated with and arising out of or in connection with responding to this contract notice and any PQQ and ITT. Neither TWUL, nor TTT Co nor the IP or any of their associated companies will be responsible for or liable to any Applicant or Tenderer for any cost incurred by such Applicant and/or Tenderer in responding to this contract notice, any PQQ or any Tender howsoever incurred.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: