Managed pathology laboratory service

Managed pathology laboratory service for Barnet and Chase Farm Hospitals NHS Trust

Barnet & Chase Farm Hospitals Trust is seeking to implement a managed laboratory service contract that will include the provision of maintenance and replacement of pathology equipment. UK-Birmingham: pathology services

2012/S 56-091727

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

HealthTrust Europe LLP acting as agent for the University Hospitals of Coventry and Warwickshire NHS Trust (“UHCW”)
1 Hagley Road, Edgbaston
For the attention of: Danny Haq
B16 8TG Birmingham
UNITED KINGDOM
Telephone: +44 7870857941
E-mail: danny.haq@healthtrusteurope.com
Fax: +44 1216871345

Internet address(es):

General address of the contracting authority: https://healthtrusteurope.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
Other: Please refer to Section II.1.5
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Managed pathology laboratory service for Barnet & Chase Farm Hospitals NHS Trust.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: Barnet Hospital, Wellhouse Lane, Barnet, Hertfordshire EN5 3DJ, UNITED KINGDOM.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

HealthTrust Europe LLP, acting as agent for the University Hospitals of Coventry and Warwickshire NHS Trust (“UHCW”), wishes to establish a contract for Barnet & Chase Farm Hospitals Trust.
Barnet & Chase Farm Hospitals Trust is seeking to implement a managed laboratory service contract that will include the provision of maintenance and replacement of pathology equipment, associated connectivity and the supply of consumables, associated items, chemicals and reagents.
The primary goal is to combine the disciplines of Clinical Chemistry, Haematology/Coagulation, Blood Transfusion, Immunology and Serology to form a core Blood Sciences laboratory which will encompass front end processing and archiving solutions.
Others elements to include Automated Microbiology, PCR, Flow Cytometry, Digital Morphology, Histopathology, Cytology and blood cold-chain management (which includes temperature mapping and monitoring systems), will also be undertaken within the newly configured department.
A whole system approach will be developed for the managed laboratory service.
Equipment, consumables and services of all pathology disciplines including point of care (or near patient) testing, sample collection systems/consumables, and possibly transport of pathology samples between Hospital sites and GP surgeries plus blood tracking systems will also be include within this tender process.
The present layout of the Pathology Department in specialty areas leads to replication of functions and prevents optimisation of efficiency. Structural works have been recently carried out but minor rework to the existing laboratory configurations may be needed to generate an environment that would allow more efficient flow of work, use of space and rationalisation of the workforce, leading to a reduction in costs without sacrificing quality. The funding and possible undertaking of these works will also be included within the tender offer.
In addition to the main pathology site based at Barnet Hospital, Histology and Cytology laboratories will be situated at Chase Farm Hospital and multidisciplinary Haematology / Blood Transfusion; Clinical Chemistry laboratories will be located at Chase Farm and other peripheral sites.
An innovative solution is being sought that makes best use of technology and equipment and allows the service to be delivered from a limited footprint. Proposals for the optimal staffing compliment to deliver the suggested solution, consistent with the operational opening times for the laboratory should be an integral part of the tender response.
The contract length will be for 5 years with an option to extend for up to a further 5 years and is anticipated to have annual value of up to 5 500 000 GBP.
II.1.6)Common procurement vocabulary (CPV)

85111800

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: The contract length will be for 5 years with an option to extend for up to a further 5 years and is anticipated to have annual value of up to 5 500,000 (GB Pounds).
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. See the invitation to offer for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering. Information and formalities necessary for evaluating if requirements are met (if applicable):
1) Entering general PQQ supplier information: heathTrust Europe utilizes the NHS Supplier Information Database (sid4health) to manage and assess general pre-qualification information in the form of a profile. Candidates are requested to provide their profile in sid4health as follows:
i) Candidates should register on sid4health at http://www.sid4health.nhs.uk/home.action and submit their sid4health company profile for publication to the system. Candidates already registered on sid4health must ensure that information is up to date;

ii) Candidates should ensure all the relevant sections of their sid4health profile are completed to demonstrate their ability to meet the short-listing criteria applicable to this contract;
iii) Where access to sid4health is unavailable, please contact the sid4health Helpdesk at: help@sid4health.nhs.uk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Information and formalities necessary for evaluating if requirements are met (if applicable). Minimum level(s) of standards possibly required (if applicable). Average turnover for the past 3 years is 3 times greater than the average annual estimated contract value.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per requirements to complete sid4health profile – see III.2.1 for more information on how to complete sid4health profile.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: In assessing the answers to questions in both the qualification and technical questionnaire sections of BravoSolution, HealthTrust Europe LLP will be seeking evidence of the Potential provider’s suitability to perform the services in terms of economic and financial standing, technical and professional ability. The qualification criteria in order to be taken through to the next stage of procurement will be a combination of both financial and non-financial factors.
All Potential Providers that meet the “Qualification Questionnaire” pass/fail criteria will then be marked according to their technical or professional ability in line with information requested in the “Technical Questionnaire” section of BravoSolution.
Offers to be invited will be based on any potential provider obtaining a minimum score of 32, from a maximum of 49, for the “Technical Questionnaire”. Where possible, the minimum number of offers to be invited will be 5 (subject to these suppliers meeting the minimum qualification and technical requirements). If more than 5 suppliers score above 32 marks, the top 5 highest scoring suppliers will be invited.
Further details are contained in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

23.4.2012 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The contract as defined in this notice will be entered into by UHCW (and the supplier(s)) acting as a central purchasing body on behalf of the NHS and other contracting authorities as identified in Section II.1.5. HealthTrust Europe LLP has been appointed by UHCW as its agent to carry out certain procurement and logistics functions in relation to this contract. Any contracting authority wishing to access the contract may only do so with permission from HealthTrust. The contract conditions will be set out in the ITT. It is the intention to include certain contractual provisions regarding a management charge, which may be applied to purchases made under the contract awarded. Further details will be made available via the contract documentation and information released during the course of the tender process. If and when this requirement is offered to tender, this may be done in whole or in part via electronic means using the Internet and may be through the medium of an electronic reverse auction. Submission of expressions of interest and procurement specific information: this exercise will be conducted on the HealthTrust portal. Candidates wishing to be considered must register their expression of interest as follows: register on the HealthTrust portal at https://healthtrusteurope.bravosolution.co.uk. Login to the portal with the username/password. Click the PQQs/ITTs Open to All Suppliers link. These are the PQQs/ITTs open to any registered supplier. Click on the relevant PQQ/ ITT to access the content. Click the Express Interest button at the top of the page. This will move the PQQ/ITT into your My PQQs/My ITTS page. You can access any attachments by clicking Buyer Attachments (if required in III.2.1.1.ii) in the PQQ/ITT Details box. Follow the onscreen instructions to complete the PQQ/ITT. Submit your reply using the Submit Response button at the top of the page. If you require any further advice, contact the e-Tendering Help Desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.3.2012