Managed Pathology Services Contract Berkshire and Surrey

Managed Pathology Services Contract Berkshire and Surrey

Pathology Managed Service Contract for the services of Blood Sciences, Virology and Immunology.

United Kingdom-Frimley: Pathology services

2019/S 036-081504

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Frimley Health NHS Foundation Trust
Portsmouth Road
GU16 7UJ
United Kingdom
Contact person: Please use Bravo Messaging System
Telephone: +44 1276604604
NUTS code: UKJ
Internet address(es):Main address:

I.2)Information about joint procurement


Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Managed Service Contract for Berkshire Surrey Pathology Services for the Provision of Blood Sciences, Virology and Immunology Services

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Berkshire and Surrey Pathology Services (BSPS) intends to procure for the provision of a Pathology Managed Service Contract for the services of Blood Sciences, Virology and Immunology. BSPS is a contractual joint venture between: Ashford and St. Peter’s NHS Foundation Trust, Frimley Health NHS Foundation Trust, Royal Berkshire NHS Foundation Trust, and Royal Surrey County NHS Foundation Trust.

The contract will include but not be limited to, Laboratory equipment, Maintenance and servicing, All associated consumables; reagents, auxiliary goods and equipment, Training with associated services, installation, and enabling works.

Strategic involvement will be expected, to ensure that best value and operational efficiency are achieved and maintained for the Authority throughout the life of the contract.

The Awarding Authority seeks to award the contract to a single legal entity.

II.1.5)Estimated total value

Value excluding VAT: 70 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ
Main site or place of performance:

BSPS is a contractual joint venture between: Ashford and St. Peter’s NHS FT, Frimley Health NHS FT, Royal Berkshire NHS FT and Royal Surrey County NHS FT.

II.2.4)Description of the procurement:

The Contract agreement will be let for a term of seven (7) years only with the option to extend for further periods, provided that the total term of the agreement does not exceed fourteen (14) years. The Awarding Authority wishes to establish the Most Economically Advantageous Tender (“MEAT”) for the Contract.

It is intended that this procurement will be a competitive dialogue. Dialogue will focus on key issues where the Authority is not able to objectively define the technical, financial or legal requirements of the service. The dialogue will be carried out in stages.

The contract aims to deliver the vision of BSPS to place Pathology at the forefront of healthcare delivery and to bring added value to patients and users.

Growth and innovation are key strategic objectives for BSPS. By growing, we can invest, and by investing we can be innovative. We intend to grow by expanding our repertoire of services and by attracting new customers through what we do and how we do it. We have a strong desire to be innovative. We want to develop ways in which we deliver Pathology services that truly are of greater benefit to patients and users (added value) — new ways of accessing tests and results; more meaningful information about diagnosis and how to interpret results; better use of existing and developmental tests to shape care pathways for improved patient and user experience; partnering with organisations to translate novel ideas and research and development activity into practical use for patients and clinicians.

The managed service will be subject to on-going review and development by BSPS to take note of emerging best practice and advances in approach throughout the life of the service. There is a clear expectation that the service provider will work closely with the BSPS and strive to continuously improve service delivery, embrace innovation and provide a flexible service which can readily respond to changing needs.

Providers will need to show their understanding of immediate and long term requirements of both the NHS and the pathology industry, with continual improvement and underpinned by best practice. BSPS Pathology are seeking partners to help deliver BSPS’s vision to include, but not limited to such services as lean, service improvements, horizon scanning.

The objectives of a new Histology service are:

(a) to deliver leading pathology innovation,

(b) ensure a planned and reactive maintenance programme, that ensures uptime of equipment,

(c) provide a regular service programme on all pathology equipment across all sites comprising BSPS Pathology,

(d) improved logistics and material management on stock control, stock taking, ordering, deliveries,

(e) improved capacity and resilience across all sites,

(f) timely implementation of software and interface upgrades,

(g) maximise the educational, learning and innovation.

This will enable and ensure service provision, expansion and development, supporting the Trusts’ strategic development for the services commissioned and delivered to the customers of BSPS.

The quality expectations of pathology services are increasing and accreditation requirements, both statutory and mandatory, are becoming much more stringent. This will continue and suppliers will need to assist services in meeting standards as they are implemented. BSPS currently operates a number of quality measures as part of its governance standards and for on-going service quality review. These measures include assessment by external independent assessors against National, European or Quality Management standards including ISO15189, BSQR (2005), HTA, PHE and others. In addition there are an extensive number of operational key performance indicators around service provision including sample turnaround times.

Full details are available in the Bravo eTendering portal as described in this Notice. The Authority reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this notice.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 70 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The contract is intended to be let for a term of seven (7) years only with the option to extend for further periods, provided that the total term of the agreement does not exceed fourteen (14) years.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 194-348997

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/03/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 02/05/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

BSPS is a contractual joint venture between:

— Ashford and St. Peter’s NHS Foundation Trust, which comprises Ashford Hospital and St. Peter’s Hospital,

— Frimley Health NHS Foundation Trust, which comprises Frimley Park, Wexham Park and Heatherwood Hospitals,

— Royal Berkshire NHS Foundation Trust and

— Royal Surrey County NHS Foundation Trust.

Suppliers Instructions How to Express Interest in this Tender:

1) Register your company on the eSourcing portal (this is only required once):

— browse to the eSourcing Portal:

and click the link to register. Accept the terms and conditions and click “continue”,

— enter your correct business and user details,

— note the username you chose and click “Save” when complete,

— you will shortly receive an email with your unique password (please keep this secure);

2) Express an Interest in the tender:

— login to the portal with the username/password,

— click the “PQQs/ITTs Open To All Suppliers” link (these are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier,

— click on the relevant PQQ/ ITT to access the content — Bravo Project reference = Project_2987. Click the “Express Interest” button at the top of the page,

— This will move the PQQ /ITT into your “My PQQs/My ITTs” page (this is a secure area reserved for your projects only),

— you can now access any attachments by clicking “Buyer Attachments” in the “PQQ/ ITT Details” box;

3) Responding to the tender:

— click “My Response” under “PQQ/ITT Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining),

— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

— note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — there may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the “Submit Response” button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for review

VI.4.1)Review body

Frimley Health NHS Foundation Trust on behalf BSPS
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Frimley Health NHS Foundation Trust will incorporate a voluntary standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: