Managed Pathology Services Tender

Managed Pathology Services Tender

Barts Health NHS Trust (the Trust) is seeking a contractor for the provision of a managed pathology service at its hospitals situated at The Royal London in Whitechapel, St Bartholomew’s Hospital in Smithfields, Newham University Hospital in Plaistow and Whipps Cross University Hospital in Leytonstone.

UK-London: Pathology services

2013/S 036-057511

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Barts Health NHSTrust
9 Prescot Street
For the attention of: Simon Cadby
E1 8PR London
Telephone: +44 2074804621

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 105 000 000 and 210 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Barts Health NHS Trust (the Trust) is seeking a contractor for the provision of a managed pathology service at its hospitals situated at The Royal London in Whitechapel, St Bartholomew’s Hospital in Smithfields, Newham University Hospital in Plaistow and Whipps Cross University Hospital in Leytonstone. The contractor would be responsible for the supply of all equipment, consumables and all other associated reagents required to deliver a comprehensive pathology service to the Trust. The contractor would also be responsible for the service and maintenance of all equipment throughout the duration of the contract.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

It is envisaged that the successful bidder will supply all equipment and perform all services necessary to deliver the pathology service to the Trust, liaising with sub-contractors on a wide range of services, both as a primary supplier and in conjunction with third parties, for whom they would undertake full managerial responsibility which will be subject to dialogue.
The pathology service will include, but will not be limited to which again will be subject to dialogue:
Pre and Post analytical automated sample handling, Clinical Chemistry, Immunoassay, Haematology, Coagulation, Blood Transfusion, Flow Cytometry, Haemoglobinopathy, Immunology, Cellular Pathology, Cytology, Microbiology, Molecular Virology, Serology, Tissue Typing and Molecular Pathology.
Please note that the contract will not require the transfer of Trust staff.
The Pathology Managed Service Contract will be for 7 years with an option to extend for a further 7 years. It is expected that there will be a refresh of equipment/technology should the Trust decide to extend the managed service contract after the initial 7 year period.
Short listing will take place throughout this competitive tender process with the first cut taking place after receipt of the pre-qualification questionnaires from potential providers. The Trust also reserves the right to eliminate potential providers throughout the dialogue phase.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 168 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Trust reserves the right to request deposits, guarantees or other forms of security. Further details will be provided in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate may be submitted by a single candidate or a grouping of economic operators(consortia). In the event of a successful consortium bid, the Trust may specify that the consortium takes a particular legal form and/or require that a single consortium member takes primary liability or that each member contracts on the basis of joint and several liability irrespective of the legal form adopted. Where a subsidiary is used, the ultimate parent company may be required to provide a guarantee in respect of the performance of the contract by the subsidiary.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The selected candidate will be required to actively participate in the achievement of social and/or environmental objectives. Accordingly contract performance conditions may relate in particular to social, environmental or other corporate social responsibility considerations. Further details of these conditions will be set out in the contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Economic and financial capacity – means of proof required:
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: As stated within the Trust’s pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

18.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

1. This contract opportunity is a Part B services contract. As such, the publication of a contract notice in respect of this opportunity is being undertaken by the Trust on a voluntary basis. Any references to the EC Directive 2004/18/EC or the Public Contracts Regulations 2006 (as amended) in the contract notice, pre-qualification questionnaire or any other tender documents should be read with this in mind. While the Trust is basing this tender process on the competitive dialogue procedure provided for in the Regulations, it does not consider itself bound by the provisions regarding that procedure and reserves the right to depart from the competitive dialogue procedure as provided for in the Regulations at any time.
2. It is anticipated that the appointed contractor will be remunerated on the basis of a periodic service charge. The precise payment mechanism will be subject to dialogue with the short-listed bidders.
3. Requests to participate must be made by completion and return of the pre-qualification questionnaire by the date and time specified in point IV.3.4 and in accordance with the instructions set out in the pre-qualification questionnaire. Completed pre-qualification questionnaires submitted after the deadline may not be considered.
4. For consortium bids the information in Section III.2 must be supplied by each consortium member but the lead member should aggregate its members’ details and submit this as a single application.
5. Candidates are advised that the Trust is subject to the Freedom of Information Act 2000 (the Act). If a candidate considers that any of the information supplied as part of this tender process should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The Trust shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Candidates should note that, even where information is identified as commercially sensitive, the Trust might be required to disclose such information in accordance with the Freedom of Information Act. Accordingly, the Trust cannot guarantee that any information marked commercially sensitive will not be disclosed. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
6. The Trust shall not be responsible for any costs, charges or expenses incurred by candidates or tenderers and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.
7. All dates and time periods specified in this notice are only provisional and the Trust reserves the right to change these.
8. The Trust reserves the right to not award any or part of this contract.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Barts Health NHS Trust
5th Floor, Aneurin Bevan House, 81 Commercial Road
E1 1RD London
Telephone: +44 2070925202

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Trust will incorporate a voluntary standstill period at the point information on the contract is communicated to tenderers based on Regulation 32A of the Public Contracts Regulations 2006 (as amended). The Trust is doing so of its own preference, in the interests of transparency, and does not consider itself bound by those Regulations in any way.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: