Managed Print Services Contract

Bright Futures Educational Trust is looking to procure a firm of competent and capable print managed service providers to offer hardware, software and maintenance services.

United Kingdom-Altrincham: Reproduction equipment

2015/S 046-079143

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bright Futures Educational Trust
Lodge House, Cavendish Road, Bowdon, Cheshire
Contact point(s): Schools Buying Club, Technology House, 151 Silbury Boulevard, Milton Keynes, MK9 1LH
For the attention of: Mike Elkins
WA14 2NJ Altrincham
UNITED KINGDOM
Telephone: +44 1908545734
E-mail: mike.elkins@schoolsbuyingclub.com

Internet address(es):

General address of the contracting authority: http://bfet.co.uk/

Address of the buyer profile: https://in-tendhost.co.uk/thebuyingclub/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Altrincham Grammar School for Girls, Cedar Mount Academy, Connell Sixth Form College, Gorton Mount Primary Academy, Manchester Creative and Media Academy, Melland High School, Merton Primary Academy, Stanley Grove Primary Academy, South Shore Academy and Wigan UTC

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SBC-ME-10161 — Bright Futures Educational Trust — Managed Print Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKD32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Bright Futures Educational Trust is looking to procure a firm of competent and capable print managed service providers to offer hardware, software and maintenance services.
The Trust is a growing educational entity based in Manchester, with Schools across the North West of England.
The Contract advertised encompasses all current and future Schools that may join the Trust. However, the precise number of Schools to join the agreement may vary and will be confirmed during the Invitation to Tender stage.

II.1.6)Common procurement vocabulary (CPV)

30121300, 79810000, 30232150, 50313000, 30232100, 30232110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any consortia will be required to form a legal entity prior to award of Contract in which each member is jointly and severally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Full details of the information to be utilised are detailed in the Pre-Qualification Questionnaire, which must be sought and returned by the closing deadline.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Full details of the information to be utilised are detailed in the Pre-Qualification Questionnaire, which must be sought and returned by the closing deadline.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: Full details of the information to be utilised are detailed in the Pre-Qualification Questionnaire, which must be sought and returned by the closing deadline.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SBC-ME-10161

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.4.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.4.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To receive information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://in-tendhost.co.uk/schoolsbuyingclub/aspx/Home

Following an expression of interest on in-tendhost.co.uk the PQQ will be available to access on https://in-tendhost.co.uk/schoolsbuyingclub/aspx/Home The PQQ must be returned in accordance with the instructions set out in the PQQ, by the time and date indicated. The Contracting Authority does not bind itself to accept the lowest or any offer and reserves the right to accept an offer in either whole or in part. The Contracting Authority is not responsible for any costs incurred by bidders in relation to the participation in this process.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See below VI.4.2)

Body responsible for mediation procedures

See below VI.4.2)

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Bright Futures Educational Trust will incorporate a standstill period at the point at which information on the award of the Contract is communicated to all tenderers. The notification will provide full information on the award decision. The standstill period, which will be for the minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the Contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed, or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.3.2015