Managed Print Services Contracts

The Trust is looking to source new managed print services contracts inclusive of hardware, software and maintenance for each of 3 remaining schools.

United Kingdom-Corby: Reproduction equipment

2015/S 156-286550

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Brooke Weston Trust
Coomb Road, Great Oakley
Contact point(s): Schools Buying Club, Technology House, 151 Silbury Boulevard, Milton Keynes, MK9 1LH
For the attention of: Mike Elkins
NN18 8LA Corby
UNITED KINGDOM
Telephone: +44 1908545734
E-mail: mike.elkins@schoolsbuyingclub.com

Internet address(es):

General address of the contracting authority: http://www.brookewestontrust.org/page/default.asp?title=Home&pid=1

Address of the buyer profile: https://in-tendhost.co.uk/thebuyingclub/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Gretton Primary Academy, Kettering Science Academy, Peckover Primary Academy

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SBC-ME-10185 — Gretton Primary Academy, Peckover Primary Academy, Kettering Science Academy — Managed Print Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Lease
Main site or location of works, place of delivery or of performance: UK-Northamptonshire-Corby.

NUTS code UKF23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Brooke Weston Trust is a large Multiacademy Trust located in Corby, Northamptonshire and operating Schools in both Northamptonshire and Cambridgeshire. The Trust specialises in education and has a growing network of both primary and secondary schools.
The Trust started with what is now known as Brooke Weston Academy, a high achieving school located in Corby. The Trust has since grown to accommodate 9 schools:
1. Primary:
— Beanfield Primary Academy, Corby,
— Gretton Primary Academy, Gretton,
— Oakley Vale Primary Academy, Corby,
— Peckover Primary Academy, Wisbech;
2. Secondary:
— Brooke Weston Academy, Corby,
— Corby Business Academy, Corby,
— Corby Technical School, Corby,
— Thomas Clarkson Academy, Wisbech;
3. All Through:
— Kettering Science Academy, Kettering.
For avoidance of any doubt, the print managed service contract relates to the following schools only:
1. Primary:
— Gretton Primary Academy, Gretton, and
— Peckover Primary Academy, Wisbech;
2. All Through:
— Kettering Science Academy, Kettering.
The Trust is looking to source new managed print services contracts inclusive of hardware, software and maintenance for each of 3 remaining schools listed above. Any such print managed service contracts shall be for a 3 year operating lease only.
The tender is being let under 3 separate lots.

II.1.6)Common procurement vocabulary (CPV)

30121300, 30232150, 30232100, 50313000, 30232110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Brooke Weston Trust is looking to source a managed print service provider whom can supply 3 of its Schools with services which include but are not limited to provision of hardware and software, maintenance and other managed print services.
Estimated value excluding VAT:
Range: between 100 000 and 600 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Kettering Science Academy

1)Short description

Kettering Science Academy is an all through school located in Kettering, Northamptonshire. The School requires a managed print Contract on a 3 year operating lease for various pieces of hardware and software as well as managed print services.

2)Common procurement vocabulary (CPV)

30121300, 30232150, 30232100, 50313000, 30232110

3)Quantity or scope

The School requires a managed print Contract on a 3 year operating lease for various pieces of hardware and software as well as managed print services.
Estimated value excluding VAT:
Range: between 75 000 and 300 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Peckover Primary Academy

1)Short description

Peckover Primary Academy is a Primary Academy located in Wisbech, Cambridgeshire. The School requires a managed print Contract on a 3 year operating lease for various pieces of hardware and software as well as managed print services.

2)Common procurement vocabulary (CPV)

30121300, 30232150, 30232100, 50313000, 30232110

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3Lot title: Gretton Primary Academy

1)Short description

Gretton Primary Academy is a primary Academy located in Corby, Northamptonshire. The School requires a managed print Contract on a 3 year operating lease for various pieces of hardware and software as well as managed print services.

2)Common procurement vocabulary (CPV)

30121300, 30232150, 30232100, 50313000, 30232110

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any consortia will be required to form a legal entity prior to Award of the Contract in which each member is jointly and severally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Full details of the information to be provided are detailed in the pre qualification questionnaire, which must be sought and returned by the closing deadline.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Full details of the information to be provided are detailed in the pre qualification questionnaire, which must be sought and returned by the closing deadline.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SBC-ME-10185

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.9.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.9.2015

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To receive information about this tender including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://in-tendhost.co.uk/thebuyingclub/aspx/Home

Following an expression of interest on: http://in-tendhost.co.uk, the ITT will be available to access on: https://in-tendhost.co.uk/thebuyingclub/aspx/Home

The ITT must be returned in accordance with the instructions set out in the documents by the time and date indicated. The Contracting Authority does not bind itself to accept the lowest or any offer and reserves the right to accept an offer in either whole or in part. The Contracting Authority is not responsible for any costs incurred by bidders in relation to the participation in this process.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See below Section VI.4.2)

Body responsible for mediation procedures

See below Section VI.4.2)

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Brooke Weston Trust will incorporate a standstill period at the point at which information on the Award of the Contract is communicated to all tenderers. The notification will provide full information on the Award decision. The standstill period, which will be for the minimum of 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the Contract is entered into.
The Public Contracts Regulations 2015 (SI 2015 No.102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.8.2015