Managed Print Services for the Highland Council

Provision of managed print services to sites throughout the Highland Council area including (but not limited to) council offices, schools, leisure centres.

United Kingdom-Inverness: Printers and plotters

2015/S 177-321424

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Highland Council
Council Headquarters, Glenurquhart Road
Contact point(s): Strategic Procurement, Finance Service
For the attention of: Peter Tysoe
IV3 5BX Inverness
UNITED KINGDOM
Telephone: +44 1463785154
E-mail: procurement@ictreprovision.co.uk

Internet address(es):

General address of the contracting authority: http://www.highland.gov.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045

Electronic access to information: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Electronic submission of tenders and requests to participate: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NHS Highland

High Life Highland

Highland and Western Isles Joint Valuation Board

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Managed Print Services for the Highland Council.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Highlands.

NUTS code UKM6

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of managed print services to sites throughout the Highland Council area including (but not limited to) council offices, schools, leisure centres and some NHS sites: approximately 450 sites.
Supply, installation and maintenance of multifunctional devices (MFDs) and supply and installation of consumables (excluding paper).
Provision of financial billing data on a CPP (Cost per Page) basis at a suitable level of granularity to enable the Council to effectively recharge services.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation, please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for Project Code: project_4644 under PQQs ‘Open to All Suppliers’. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the PQQ, it will move to your ‘My PQQs’ area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts, you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

30232100, 30232110, 30232130, 42960000, 42962000, 30125110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 7 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will be for a 5 year duration with the option to extend for up to 2 years.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made upon submission of consolidated monthly invoices.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A consortium bid will require members to be bound jointly and severally.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: This area will be assessed through the PQQ questions.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: This area will be assessed through the PQQ questions.
Minimum level(s) of standards possibly required: As detailed in the PQQ questions.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
This area will be assessed through the PQQ questions.
Minimum level(s) of standards possibly required:
As detailed in the PQQ questions.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Accelerated restricted

Justification for the choice of accelerated procedure: Our urgency is lent by the need to complete the MPS competition within a time scale which would not be achievable under either Open or Restricted routes, in order to ensure the proper operation of the ICT Core Services competitive dialogue, which has already commenced: see PCS Notice JUL213205 published 2.7.2015, OJEU Ref: 35790-2015 (2015/S 128-235790) published on 7.7.2015 (XMLID=114808, Mail=TED32-XML02-20150702).

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

THC/ICT/ICTRP/MPS2015

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

23.9.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.10.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref: 411031).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

The Highland Council — Strategic Procurement
The Town House, High Street
IV1 1JJ Inverness
UNITED KINGDOM
E-mail: procurement.unit2@highland.gov.uk
Telephone: +44 1463785148

VI.5)Date of dispatch of this notice:

9.9.2015