Managed Service Contract for Electrophysiology

Managed Service Contract for Electrophysiology

Barts Health NHS Trust is seeking to appoint a managed service partner to provide electrophysiology laboratory hardware with 3D mapping systems and hardware accessories. Force-sensing functionality, or similar, is essential.

United Kingdom-London: Cardiac X-ray system

2014/S 066-112401

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Barts Health NHS Trust
9 Prescot Street
For the attention of: Kim Hillman
E1 8PR London
Telephone: +44 2074804620

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Managed Service Contract for Electrophysiology.
II.1.2)Type of contract and location of works, place of delivery or of performance

A combination of these
Main site or location of works, place of delivery or of performance: Barts Health NHS Trust.
NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 3 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

This advert supersedes OJEU ref 13/191-329875 Barts Health NHS Trust is seeking to appoint a managed service partner to provide electrophysiology laboratory hardware with 3D mapping systems and hardware accessories. Force-sensing functionality, or similar, is essential. The systems will be required to fully integrate with existing EP recording systems and will work in parallel with our haemodynamic monitoring system. The appointed partner would also be expected to manage the provision of related consumable items inclusive of those which may be bespoke to the laboratory hardware and other specialised products required to provide the complete service: these generic items will be available from Trust or collaborative contracts awarded separately.
II.1.6)Common procurement vocabulary (CPV)

33182400, 33182300

II.1.7)Information about Government Procurement Agreement (GPA)

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

It is envisaged that the successful bidder will supply three sets of electrophysiology laboratory hardware with 3D mapping systems and hardware accessories. Force-sensing functionality, or similar, is essential. The systems will be required to fully integrate with existing EP recording systems and will work in parallel with our haemodynamic monitoring system. In addition the successful bidder will be responsible for the provision of related consumables, both bespoke and generic, necessary for the provision of the service with a current annual case profile of: 310 AF ablations; 60 VT ablations and 340 SVT ablations.
The Electrophysiology Managed Service Contract will be for 5 years with an option to extend for a further period of 2 years. It is envisaged that there will be a refresh of equipment/technology should the Trust decide to extend the Managed Service Contract beyond the initial contract period.
The Trust intends to issue a PIN for a larger Cardiac Managed Service later in the year and may wish to novate this contract into the larger procurement should the options be favourable.
Estimated value excluding VAT: 3 500 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Trust reserves the right to request deposits, guarantees or other forms of security. Further details will be provided in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate may be submitted by a single candidate or a grouping of economic operators (consortia). In the event of a successful consortium bid, the Trust may specify that the consortium takes a particular legal form and/or require that a single consortium member takes primary liability or that each member contracts on the basis of joint and several liability irrespective of the legal form adopted. Where a subsidiary is used, the ultimate parent company may be required to provide a guarantee in respect of the performance of the contract by the subsidiary.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once).
— Browse to the eSourcing Portal: and click the link to register.

— Accept the terms and conditions and click ‘continue’.
— Enter your correct business and user details.
— Note the username you chose and click ‘Save’ when complete.
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender.
— Login to the portal with the username/password.
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier).
— Click on the relevant PQQ/ ITT to access the content.
— Click the ‘Express Interest’ button at the top of the page.
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only).
—You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender.
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining).
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Economic and financial capacity – means of proof required:
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 8
Objective criteria for choosing the limited number of candidates: As stated within the Trust’s pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.5.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

5.5.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

1. Requests to participate must be made by the completion and return of the pre-qualification questionnaire by the date and time specified in point IV.3.4 and in accordance with the instructions set out in the pre-qualification questionnaire. Completed pre-qualification questionnaires submitted after the deadline may not be considered.
2. Candidates are advised that the Trust is subject to the Freedom of Information Act 2000 (The Act). If a candidate considers that any of the information supplied as part of this tender process should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The Trust shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Candidates should note that, even where information is identified as commercially sensitive, the Trust might be required to disclose such information in accordance with the Freedom of Information Act. Accordingly, the Trust cannot guarantee that any information marked commercially sensitive will not be disclosed. Please note, it is not sufficient to include a statement of confidentiality encompassing all of the information provided in the response.
3. The Trust shall not be responsible for any costs, charges or expenses incurred by candidates or tenderers and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.
4. All dates and time periods in this notice are only provisional and the Trust reserves the right to change these.
5. The Trust reserves the right not to award any or part of this contract.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Barts Health NHS Trust
Telephone: +44 2070925202

Body responsible for mediation procedures

Barts Health NHS Trust

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Trust will incorporate a voluntary standstill period at the point information on the contract is communicated to tenderers based on Regulation 32A of the Public Contracts Regulations 2006 (as amended). The Trust is doing so of its own preference, in the interests of transparency, and does not consider itself bound by those Regulations in any way.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: