Managed Service for Office Administration – National Framework Agreement

Managed Service for Office Administration – National Framework Agreement

The desired output is to reduce administration costs of procuring office supplies, print supplies and services, document management, hybrid mail and shredding of confidential waste, by enabling client authorities to select service options which will allow for stock replenishment at a fixed fee cost, rather than on a cost per transaction basis.

United Kingdom-Chester: Miscellaneous business-related services

2014/S 060-101437

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Countess of Chester Hospital NHS Foundation Trust
Liverpool Road
For the attention of: Richard Burgess
CH2 1UL Chester
UNITED KINGDOM
Telephone: +44 1244365143
E-mail: richard.burgess@nhs.net

Internet address(es):

General address of the contracting authority: www.coch-cps.co.uk

Electronic access to information: www.nhssourcing.co.uk

Electronic submission of tenders and requests to participate: www.nhssourcing.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

As detailed in Section IV.3) Additional Information

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

National Framework Agreement for the Provision of a Managed Service for Office Administration.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 700 000 and 42 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Service output is to provide client authorities with a fully managed service for office and corporate administration. This is to encompass the end to end supply chain of the office function but, must also be available to uptake in discrete elements to enable a smooth transition away from transactional purchasing.
The desired output is to reduce administration costs of procuring office supplies, print supplies and services, document management, hybrid mail and shredding of confidential waste, by enabling client authorities to select service options which will allow for stock replenishment at a fixed fee cost, rather than on a cost per transaction basis.
II.1.6)Common procurement vocabulary (CPV)

79990000, 30190000, 79800000, 79571000, 72512000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

As this is a framework agreement no firm commitment on any volumes are offered at this time. Commitment will be offered at the point of contract call off.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://www.nhssourcing.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ā€˜Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: capacity will be assessed on the basis of information provided in response to the ITT and pre-requisite document.
Minimum level(s) of standards possibly required: Standards are included and made clear in Appendix 1 Pre-Requisites of the ITT.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
capacity will be assessed on the basis of information provided in response to the ITT and pre-requisite document.
Minimum level(s) of standards possibly required:
Standards are included and made clear in Appendix 1 Pre-Requisites of the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

F/017/CORP/14/RB.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.5.2014 – 09:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

6.5.2014 – 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.3.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. If the Contracting Authority decides to enter into a Framework Agreement with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework between the supplier and the specific requesting other contracting body. The Contracting Authority and other contracting bodies utilising the Framework reserve the right to use any electronic portal during the life of the agreement.
The value provided in Section II.1.4) is only an estimate. We cannot guarantee to suppliers any business through this framework agreement.
To promote transparency The Countess of Chester Hospital NHS Foundation Trust wishes to establish a Framework Agreement for use by all UK public sector bodies (and any future successors to these organisations); however it is anticipated that its core use will be within the NHS, therefore to provider bidders with information on potential users of the Framework Agreement the following organisations are considered the core client base:
Clinical Commissioning Group’s, NHS Trust’s, Special Health Authorities, The Care Quality Commission, National Institute for Health Care Excellence, known as NICE, The Health and Social Care Information Centre, The Secretary of State, relevant Welsh health service bodies, NHS Foundation Trusts, Academic Health Science Networks, The NHS Trust Development Authority, Monitor, Health Education England including Local Education and Training Boards (LETB) constituted as committees of Health Education England, NHS Health Research Authority, The Department of Health, Executive agencies of the Department of Health including but not limited to Pubic Health England, the Medicines and Healthcare Products Regulatory Agency and the National Institute of Health Research, Arms Length Bodies of the Department of Health not otherwise listed in this Contract Notice including but not limited to NHS Blood and Transplant, NHS Business Services Authority, NHS Litigation Authority, Human Fertilisation and Embryology Authority, and the Human Tissue Authority, Any provider of primary medical services under a GMS, PMS or APMS contract, All Local Authorities, as defined under section 1 the Local Government Act 2000 including Health and Well Being Boards established by any Local Authority, including as listed and maintained on the following URLs:
http://www.dh.gov.uk/health/category/arms-length-bodies

http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx

http://www.general-practitioners-uk.co.uk

http://www.monitor-nhsft.gov.uk/about-nhs-foundation-trusts/nhs-foundation-trust-directory?letter=AllFT

https://www.gov.uk/government/organisations

http://openlylocal.com/councils/all

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The Countess of Chester Hospital NHS Foundation Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

21.3.2014