Managed IT Tender North Wales
ICT Consolidated Managed Service Project.
United Kingdom-Colwyn Bay: Computer-site planning consultancy services
2013/S 221-385195
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The Office of the Police Crime Commissioner for North Wales Police
Force Headquarters, Glan-Y-Don
For the attention of: Patricia Strong
LL29 8AW Colwyn Bay
UNITED KINGDOM
E-mail: patricia.strong@nthwales.pnn.police.uk
Internet address(es):
Address of the buyer profile: www.policeprocurementnorthwest.co.uk
Further information can be obtained from: Additional information
Internet address: www.bluelight.gov.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Documents
Internet address: www.bluelight.gov.uk
Tenders or requests to participate must be sent to: Requests to participate
Internet address: www.bluelight.gov.uk
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
ICT Consolidated Managed Service Project.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: North Wales.
NUTS code UKL
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: North Wales.
NUTS code UKL
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration of the framework agreement
Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: Due to the high investment required to set up this new services 4 years is and insufficient pay back period
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 15 000 000 and 3 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
North Wales Police (NWP) has embarked on a project, under the European Union’s Competitive Dialogue (CD) procedure, to procure a supplier to support and develop its ICT requirements for a five year period. The objective of the procurement is to consolidate a number of separate existing contracts into a single and better value contract with a prime contractor or consortia. NWP currently spends £7.5m per annum on ICT with the majority of this spend on the existing contracts.
The contracting authority anticipates that the ICT services under this requirement will include:
1. Infrastructure Services, including Server and Web Hosting, Telephony, WAN, LAN Support and Design & Build;
2. Application Managed Services, including Business Systems Development, Upgrades and Design & Build;
3. Managed Desktop Services, including Desktop Support and Design & Build;
4. Service Management, including Service Desk, Business Systems Support & Maintenance and Project Management
5. Provision of a service integration capability to manage NWP’s ICT suppliers including provision of a Service Management wrapper for national framework contracts.
Further details on the outline scope of the ICT services are set out in the Descriptive Document, which will be sent to applicants together with the Pre-Qualification Questionnaire referred to in III.2.1.
The precise scope of the services to be provided under this requirement will be subject to detailed discussion and determination through the Competitive Dialogue phase. The contracting authority will consider varying innovative options for the provision of services to meet the contracting authority’s requirements.
The ICT services delivered under any contract awarded pursuant to this notice must be consistent with and achieve the contracting authority’s objectives for the procurement, including those objectives stated in the Descriptive Document.
The contracting authority anticipates that the ICT services under this requirement will include:
1. Infrastructure Services, including Server and Web Hosting, Telephony, WAN, LAN Support and Design & Build;
2. Application Managed Services, including Business Systems Development, Upgrades and Design & Build;
3. Managed Desktop Services, including Desktop Support and Design & Build;
4. Service Management, including Service Desk, Business Systems Support & Maintenance and Project Management
5. Provision of a service integration capability to manage NWP’s ICT suppliers including provision of a Service Management wrapper for national framework contracts.
Further details on the outline scope of the ICT services are set out in the Descriptive Document, which will be sent to applicants together with the Pre-Qualification Questionnaire referred to in III.2.1.
The precise scope of the services to be provided under this requirement will be subject to detailed discussion and determination through the Competitive Dialogue phase. The contracting authority will consider varying innovative options for the provision of services to meet the contracting authority’s requirements.
The ICT services delivered under any contract awarded pursuant to this notice must be consistent with and achieve the contracting authority’s objectives for the procurement, including those objectives stated in the Descriptive Document.
II.1.6)Common procurement vocabulary (CPV)
72130000, 64200000, 72222000, 32400000, 64210000, 30200000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The anticipated period of the contract will be five years, with a possible extension of up to two further years.
For further information on the scope of the procurement, please see the contracting authority’s Information Memorandum, which will be sent to applicants together with the Pre-Qualification Questionnaire referred to in III.2.1.
For further information on the scope of the procurement, please see the contracting authority’s Information Memorandum, which will be sent to applicants together with the Pre-Qualification Questionnaire referred to in III.2.1.
II.2.2)Information about options
Options: yes
Description of these options: For details on potential options, please see the contracting authority’s Descriptive Document, which will be sent to applicants together with the Pre-Qualification Questionnaire referred to in III.2.1.
Description of these options: For details on potential options, please see the contracting authority’s Descriptive Document, which will be sent to applicants together with the Pre-Qualification Questionnaire referred to in III.2.1.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The contracting authority’s requirements will be determined during the competitive dialogue phase based on Applicants’ proposals for service delivery.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The contracting authority’s requirements will be determined during the competitive dialogue phase based on Applicants’ proposals for service delivery.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No specific legal form will be required, however the contracting authority’s preference is to enter into a contract with a single entity, which may be a prime contractor or a consortium of suppliers represented by a single lead supplier or a special purpose vehicle (with all members of the consortium bound jointly and severally).
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The performance standards and targets will be developed during the competitive dialogue phase, based upon NWP’s detailed requirements and the proposals for service delivery
Description of particular conditions: The performance standards and targets will be developed during the competitive dialogue phase, based upon NWP’s detailed requirements and the proposals for service delivery
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Please refer to the contracting authority’s Pre-Qualification Questionnaire relating to this procurement, which will be issued (together with a Descriptive Document) to all parties who express an interest in participating in the competitive dialogue phase for this procurement.
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Please refer to the contracting authority’s Pre-Qualification Questionnaire relating to this procurement, which will be issued (together with a Descriptive Document) to all parties who express an interest in participating in the competitive dialogue phase for this procurement.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Please refer to the contracting authority’s Pre-Qualification Questionnaire referred to in III.2.1.
Minimum level(s) of standards possibly required: Please refer to the contracting authority’s Pre-Qualification Questionnaire referred to in III.2.1.
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Please refer to the contracting authority’s Pre-Qualification Questionnaire referred to in III.2.1.
Minimum level(s) of standards possibly required: Please refer to the contracting authority’s Pre-Qualification Questionnaire referred to in III.2.1.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the contracting authority’s Pre-Qualification Questionnaire referred to in III.2.1.
Minimum level(s) of standards possibly required:
Please refer to the contracting authority’s Pre-Qualification Questionnaire referred to in III.2.1.
Please refer to the contracting authority’s Pre-Qualification Questionnaire referred to in III.2.1.
Minimum level(s) of standards possibly required:
Please refer to the contracting authority’s Pre-Qualification Questionnaire referred to in III.2.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 10
Objective criteria for choosing the limited number of candidates: Please refer to the contracting authority’s Pre-Qualification Questionnaire referred to in III.2.1.
The objective criteria for choosing the Applicants that will be invited to participate in the competitive dialogue phase, and the relative weightings allocated to each criterion are detsiles at www.bluelight.gov.uk
Objective criteria for choosing the limited number of candidates: Please refer to the contracting authority’s Pre-Qualification Questionnaire referred to in III.2.1.
The objective criteria for choosing the Applicants that will be invited to participate in the competitive dialogue phase, and the relative weightings allocated to each criterion are detsiles at www.bluelight.gov.uk
Each Applicant will be allocated a percentage score on the above criteria, based on the relative percentage weightings for each criterion set out above. The scorings will be ranked on the basis of highest scoring Applicants.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
QTLE-9D6D6Q
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 18.12.2013
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
19.12.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
31.1.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 19.12.2013 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Members of the OPCC and Project.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Members of the OPCC and Project.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The ICT services delivered under any contract awarded pursuant to this notice must be consistent with and achieve the contracting authority’s objectives for the procurement, including those objectives stated in the Descriptive Document, which will be sent to Applicants together with the Pre Qualification Questionnaire referred to in III.2.1. In particular, under this procurement the contractor will be required to support the contracting authority’s economic and social objectives. Accordingly, certain contract performance conditions may relate to economic and social considerations .
It is the contracting authority’s intention to hold a Bidders Conference in NorthWales on 2.12.2013, the purpose of which will be to provide further information on this procurement. Further details of the Bidders Conference will be available within in the PQQ.
This procurement is primarily for NWP however the resulting contact will be available to other Public Sector Bodies should they wish to utilise it in the future.
It is the contracting authority’s intention to hold a Bidders Conference in NorthWales on 2.12.2013, the purpose of which will be to provide further information on this procurement. Further details of the Bidders Conference will be available within in the PQQ.
This procurement is primarily for NWP however the resulting contact will be available to other Public Sector Bodies should they wish to utilise it in the future.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
North Wales Police
Glan-y-Don, Abergele Road
LL29 8AW Colwyn Bay
UNITED KINGDOM
E-mail: Procurement@nthwales.pnn.police.uk
Internet address: www.north-wales.police.uk
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:13.11.2013