Management and Design of Pavilion at All Energy Event 2014-2016

Management and Design of Pavilion at All Energy Event 2014-2016

HIE is seeking to appoint a supplier who will design, build and project manage a Highlands and Islands pavilion, under the HI-energy brand at the “All-Energy Exhibition and Conference Event” (www.all-energy.co.uk) held at the Aberdeen Exhibition and Conference Centre for 2014, 2015 and 2016.

UK-Dingwall: Event services

2013/S 039-062536

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Highlands and Islands Enterprise
Earl Thorfinn House, 6 Druimchat View
Contact point(s): The Procurement Team
IV15 9XL Dingwall
UNITED KINGDOM
Telephone: +44 1349868977
E-mail: hieprocurement@hient.co.uk

Internet address(es):

General address of the contracting authority: www.hie.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local agency/office
I.3)Main activity

Economic and financial affairs
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Management and Design of Pavilion at All Energy Event 2014-2016.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Aberdeen.
NUTS code UKM50

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

HIE recognises that energy, and in particular renewable energy, offers the region a once-in-a-generation opportunity for significant economic and community growth. The Highlands and Islands already has an international reputation for its energy industry, dating back to the hydro revolution of the 1940s and the oil and gas fabrication boom of the 1970s, and more recently has led in renewable energy and particularly in offshore renewables.
In support of this, HIE has developed a “HI-energy” brand name, distinct from Highlands and Islands Enterprise’s own identity, specifically for the energy sector in the Highlands and Islands. “HI-energy” is used at exhibitions as an umbrella brand for the region. See www.hi-energy.org.uk for more information.

HIE is seeking to appoint a supplier who will design, build and project manage a Highlands and Islands pavilion, under the HI-energy brand at the “All-Energy Exhibition and Conference Event” (www.all-energy.co.uk) held at the Aberdeen Exhibition and Conference Centre for 2014, 2015 and 2016. This pavilion will feature two distinctive areas – “HI-energy” and “Energy of Orkney”, each split into booths for a number of individual Highland and Islands based exhibitors. The pavilions will also feature a central lounge area and a manned cafe and will serve to promote the area and its extensive renewable energy offerings including its leading role in offshore renewables, experienced supply chain and world-class facilities.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=252184

II.1.6)Common procurement vocabulary (CPV)

79952000, 79342000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The 3 year budget is between GBP 150k and GBP 175k (excluding VAT). The value of all work undertaken through the Framework, including all extensions, is not expected to exceed GBP 205k.
II.2.2)Information about options

Options: yes
Description of these options: It is expected that these services will be required from August 2013 for a period of 3 years, unless terminated in accordance with the provisions of the Framework Conditions, with HIE having the option to extend for a further 1 year period.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

HIE reserves the right at any time to require a parent company guarantee or a third party guarantee from any organisation on contract award. Full details to be provided in the Invitation To Tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Organisations should note that HIE will require the successful supplier to have in place, for commencement of the Framework, the following:
— Public Liability Insurance – minimum GBP 1 million.
— Professional Indemnity Liability Insurance – minimum GBP 500k.
Organisations which are unable to meet these criteria will not be evaluated further. Evidence will be sought prior to Contract Award.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(2) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
Applicants must confirm their organisation complies with their statutory obligations under the Equality Act 2010. For organisations working outside of the UK this question relates to equivalent legislation in the country that the organisation is located. We may not be able to select a bidder that fails to meet statutory Equalities obligations, whether these statutory obligations are within the UK jurisdiction or related to equivalent legislation in the country in which the organisation is located.
Full details are provided in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Objective criteria are based on the capability and capacity to deliver the contract. Full details are provided in the Pre Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

3.4.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

25.4.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: HIE reserves the right to re-tender for these services upon termination of the contract in accordance with the provisions of the Framework Conditions or at the end of the contract period, including any extension period.
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:252184).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: HIE will incorporate a minimum of 10 calendar days standstill period from the date information on the award of the contract is communicated to tenderers before entering into a contract with the successful tenderer(s). If an appeal regarding the award of contract has not been successfully resolved, an economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (as amended) may bring proceedings in the Sheriff Court or the Court of Sessions.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.2.2013