Management and maintenance of medical devices

Castleford: repair and maintenance services of medical equipment

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South West Yorkshire Partnership NHS Foundation Trust
Castleford, Normanton & District Hospital Hightown Lumley Street
Contact point(s): Head of Procurement
For the attention of: Tony Cooper
WF10 5LT Castleford
Telephone: +44 1977608036
Fax: +44 1977628029

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)


I.2)Type of the contracting authority

Regional or local authority


I.3)Main activity



I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no


Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Contract for the management and maintenance of medical devices.


II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: South West Yorkshire Partnership NHS Foundation Trust.
NUTS code UKE43,UKE31


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract


II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The management and maintenance of medical devices within the South West Yorkshire Partnership NHS Foundation Trust.


II.1.6)Common procurement vocabulary (CPV)



II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes



This contract is divided into lots: no


II.1.9)Information about variants

Variants will be accepted: no


II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Provision of a management and maintenance of medical devices service to the South West Yorkshire partnership NHS Foundation Trust.


II.2.2)Information about options

Options: no


II.2.3)Information about renewals

This contract is subject to renewal: no


II.3)Duration of the contract or time limit for completion

Starting 1.4.2012. Completion 31.3.2017


Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.


III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no


III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Appropriate statements from the service provider’s banker’s and evidence of relevant risk of indemnity insurance.
A list of all major contracts won and their value to the public and private health organisations in the past 3 years.
The audited accounts relating to the business of the service provider, or confirmation of their inclusion on the Government Procurement Services eSID (Supplier Information Database).
Copies of certificates of enrolment on the professional or trade register laid down by the laws of the member state in which he is established; for instance on the Register of Companies in the United Kingdom and Ireland or declaration or solemn declaration.


III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Statement of the overall turnover of the business of the service provider and the turnover in respect of the provision of services of the type to be provided under the proposed services contract in the providers 3 previous years:
a) appropriate statement from bankers;
b) the audited service providers/suppliers account for the last 3 years;
c) a company profile including suppliers overall turnover on like contracts for the 3 previous financial years, number of staff, location of business, and likely use of sub contractors – 4 pages maximum.


III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
A list of up to 5 major contracts won by the supplier in the last 3 years for the provision of this type of service – 5 pages maximum:
a) The name of each customer and contract value;
b) Scope and nature of the service provided.
Summary information about the products and or services which the contractor might supply to meet the requirement.
A description of the organisations technical facilities, its measures for quality and its study and research facilities.
Indication of the technicians or technical bodies involved, whether belonging directly to the organisation, especially those responsible for quality control.
Certificates drawn up by quality-control institutes or agencies recognised competence attesting conformity to certain specifications or standards of products identified by references to specifications or standards.
Indication of arrangements for quality checks on the suppliers premises.


III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no


III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no


Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure



IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Evidence of the organisation currently providing a similar service to an NHS Trust.


IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document


IV.2.2)Information about electronic auction

An electronic auction will be used: no


IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:



IV.3.2)Previous publication(s) concerning the same contract



IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.12.2011 – 17:00
Payable documents: no


IV.3.4)Time limit for receipt of tenders or requests to participate

9.12.2011 – 17:00


IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates



IV.3.6)Language(s) in which tenders or requests to participate may be drawn up



IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no


VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no


VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.11.2011