Management and supply of incontinence products across South East and North Wales

Management and supply of incontinence products across South East and North Wales

NHS Wales Shared Services Partnership.

UK-Llanishen: miscellaneous health services

2012/S 208-342411

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Wales Shared Services Partnership – Procurement Services
Bevan House, 24-30 Lambourne Crescent
Contact point(s): Emma Keen
For the attention of: Emma (NWSSP Proc – C&V) Keen
CF14 5GF Llanishen
UNITED KINGDOM
Telephone: +44 2920315459
E-mail: emma.keen@Wales.nhs.uk
Fax: +44 2920315450

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Management of Incontinence – South East and North Wales.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various sites across the NHS in the following health boards:
Betsi Cadwaladr, Powys, Anuerin Bevan, Cwm Taf and Cardiff & Vale.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in months: 21
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

The contract is for the management and supply of incontinence products across South East and North Wales.
II.1.6)Common procurement vocabulary (CPV)

85140000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Will be specified in the Invitation to Tender.
Estimated value excluding VAT: 5 200 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Contracting Authority is seeking a 21 month contract with the option to extend at the discretion of the Contracting Authority for a further period of up to 24 months.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.10.2013. Completion 1.7.2015

Information about lots

Lot No: 1 Lot title: Management of Incontinence: South East & North Wales

1)Short description

This contract will be awarded as a single lot. This will include all products, deliveries, ring back services, deliveries to patients’ homes and associated products and services listed within the tender.
2)Common procurement vocabulary (CPV)

85140000

3)Quantity or scope

As above.
Estimated value excluding VAT: 5 200 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 21 (from the award of the contract)
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to request parent company guarantees of financial liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified saved that in the case of consortia or other grouping of more than one legal entity, one party must act as prime contractor.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per requirements to complete NHS – SID4Health Profile or registration with Sell2Wales – see III.2.1 for more information on how to complete the information.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per requirements to complete NHS – SID4Health Profile or registration with Sell2Wales – see III.2.1 for more information on how to complete the information.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Quality. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

AW4175
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 105-175118 of 5.6.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

27.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise:
1. If and when this requirement is offered for tender, this may be done in whole or part.
2. The Contracting Authority is not bound to award a contract in whole or part.
3. The Contracting Authority will not bear the tender costs of any of the tenderers.
4. In reference to II.1.9 (Variants) to the extent permitted, if at all, in the tender documents.
5. Prospective suppliers should note that NHS Shared Services Partnership – Procurement Services is acting on behalf of participating NHS Organisations in Wales.
6. The authority reserves the right to award via a series of lots/baskets and reserves the right to amend or include additional lots within the tender. The authority reserves the right to evaluate each lot/basket as a separate contract, it will, however, also factor into any tender evaluation any additional value or benefit from the potential award of multiple lots.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: We would refer you to Regulations 32 and 47 of the Public Contract Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

17.10.2012