Management of Household Reuse and Recycling Centres – London Borough of Croydon

Management of Household Reuse and Recycling Centres – London Borough of Croydon

The service provider by providing efficient and effective waste management services will (but not be limited to): accept, recycle, recover and transfer for disposal all waste received at the HRRCs. Some key objectives will be: to maximise reuse and recovery of value from the waste, maximise waste recycling and composting, minimise waste to landfill.

United Kingdom-Croydon: Refuse and waste related services

2014/S 050-083714

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Croydon
Commissioning and Procurement Team Corporate Resources and Customer Services Department 12th floor Zone A, Bernard Weatherill House 8 Mint Walk
Contact point(s): www.londontenders.org
CR0 1EA Croydon
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.croydon.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Management of Household Reuse and Recycling Centres.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: Work will be carried within the boundaries of the London Boroughs of Croydon, Merton, Sutton and the Royal Borough of Kingston upon Thames.
NUTS code UKI22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The South London Waste Partnership (“the Partnership”) is formed between the London Boroughs of Croydon, Merton and Sutton and the Royal Borough of Kingston upon Thames.
The Partnership’s 6 Household Reuse and Recycling Centres (HRRC) are currently managed by the Royal Borough of Kingston upon Thames.
Any eventual contract award will involve the management of Household Reuse and Recycling Centres at the Sites identified at Section II.2.1.
The service provider by providing efficient and effective waste management services will (but not be limited to): accept, recycle, recover and transfer for disposal all waste received at the HRRCs. Some key objectives will be: to maximise reuse and recovery of value from the waste, maximise waste recycling and composting, minimise waste to landfill.
II.1.6)Common procurement vocabulary (CPV)

90500000, 90530000, 90510000, 90512000, 90513100, 90514000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

There are six (6) HRRC sites within the Partnership. 3 are located in the London Borough of Croydon and 1 each in the London Boroughs of Merton, Sutton and the Royal Borough of Kingston.
There are approximately 146,400 Households in LB Croydon, 83,000 in LB Merton, 77,000 in LB Sutton and 65,000 in RB Kingston.
It is envisaged that the initial contract period will be in the region of 5 to 7 years with options to extend for a period or any number of periods up to a total maximum term in the region of 15 years.
II.2.2)Information about options

Options: yes
Description of these options: It is envisaged that the initial contract period will be in the region of 5 to 7 years, with options on the part of the Boroughs to extend for a period or any number of periods up to a total maximum term in the region of 15 years.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent company guarantee may be required if the company is part of a group. Additionally or as an alternative a bond or other type of surety may also be required irrespective of company structure.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment shall be made in accordance with the payment provisions in the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any grouping of economic operators may be required to assume joint and several liability for contract performance, establish a special purpose vehicle to act as a single contracting entity, or establish any other legal form considered suitable by the contracting authorities.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The service provider will be required to participate actively in the achievement of social and/ or environmental policy objectives. Accordingly contract performance conditions may relate in particular (but without limitation) to social and environmental considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre Qualification Questionnaire (“PQQ”). Economic operators can formally express interest and lodge a request to be selected by completing and returning a PQQ by the date specified in section IV 3.4. A PQQ is available free of charge via the portal detailed in Section I.1www.londontenders.org

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Those as detailed in Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: Those as detailed in Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Those as detailed in Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
Those as detailed in Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: As described in the Pre-qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

7.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Expressions of interest must be by way of completion and return of the pre-qualification questionnaire, which is available upon request from the London Tenders Portal at www.londontenders.org by the date specified in section IV.3.4.

The contracting authority on behalf of the South London Waste Partnership reserves the right, subject to the provisions of the Public Contracts Regulations 2006 (as amended by the Public Contracts (Amendment) Regulations 2009 and the Public Procurement (Miscellaneous Amendments) Regulations 2011) and other appropriate rules governing public procurement, to change without notice the basis of, or the procedures for, the competitive tendering process or to terminate the process at any time prior to award of contract. The contracting authority on behalf of the South London Waste Partnership does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award the contract in part, or to call for new tenders should they consider this necessary. No contracting authority who is a member of the South London Waste Partnership shall be liable for any costs or expenses incurred by any applicant or tenderer in connection with the completion and return of the information requested in this Contract Notice, or in the completion or submission of any tender.
The contracting authority believes that the requirements of the Transfer of Undertakings (Protection of Employment) Regulations 2006 will apply to the Contract and the Contractor should submit their bid on the basis that there will be a TUPE transfer.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 and 32A (Information about contract award procedures and the applications of standstill period prior to contract award) and Regulation 47 (Enforcement Obligations) of the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.3.2014