Management Information System for Ministry of Defence

Management Information System for Ministry of Defence

The Ministry of Defence requires a system to provide Information Management, safety tracking and public communication before, during and after the annual Ten Tors event.

United Kingdom-Lisburn: Satellite-related communications equipment

2018/S 097-221657

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ministry of Defence, C&C, Other
Rm G6, Bldg 114
SP11 8HT
United Kingdom
NUTS code: UKK
Internet address(es):Main address:

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


The Provision of Management Information System, Trackers and Website for Ten Tors (TT19/20/21)

Reference number: ARMYHQ4/00088

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Provision of Management Information System, Trackers and Website for Ten Tors (TT19/20/21).

II.1.5)Estimated total value

Value excluding VAT: 318 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK
Main site or place of performance:

South West (England).

II.2.4)Description of the procurement:

The Authority requires a system to provide Information Management, safety tracking and public communication before, during and after the annual Ten Tors event. This is to minimise staff time and costs, reduce the opportunity for human error, and maximise event safety.

The Army’s annual Ten Tors (TT) event occurs in May and is run by HQ SW. It involves approximately 2800 teenagers covering a variety of distances across Dartmoor either in 6 person self-sufficient teams as part of the Ten Tors Challenge (TTC) or as individuals or teams in the Jubilee Challenge (JC) for the less able. The event involves considerable preparation by, and interaction between, the Army and the participants as well as major work to ensure that the event is safe. The event is the Army’s premier community engagement opportunity in the SW.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Cost criterion – Name: Cost / Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 318 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 1
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

As detailed in DPQQ.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed in the Dynamic Pre-Qualificaiton Questionnaire (DPQQ).

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The contract resulting from this competition will be based on MOD Standard Contracting template SC2.

Potential suppliers must note the mandatory requirement for electronic trading using the Contract Purchasing and Finance (CP&F) electronic trading tool. All payments for contract deliverables under the Contract shall only be made via CP and F.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/06/2018
Local time: 11:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 03/07/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the website provides information on the Government Security Classification.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and

The Authority intends to invite no more than 10 Economic Operators (EO) to tender for this requirement and will therefore conduct a pre-qualification exercise to assist in any down selection. Only those EO who can demonstrate a sufficient level of economic and financial standing and technical or professional ability against the Authority’s pre-qualification criteria may be invited to tender. Should more than 10 EO fulfill the selection criteria, the Authority reserves the right to conduct a further down selection. Full details on how to access the ‘Dynamic Pre-Qualification Questionnaire’ linked to this advert are contained below. The Authority reserves the right to seek independent financial and market advice to validate information declared, or assist tin any pre-qualification evaluation.

Potential Suppliers should note: Section 4 part 1:Form D (Economic and Financial Standing). The Authority’s preferred response is 4.1.1 (most recent 2 years audited accounts). However, other means of establishing financial standing (serials 4.1.2 – 4.1.4) are acceptable provided they contain the requisite level of detail and are fully justified.

The Cyber Essentials DCPP (Defence Cyber Protection Partnership) internet based Cyber Security Model Risk Assessment has been completed by the User / Customer and the Cyber Risk of this requirement is classified as VERY LOW, and the reference number is RAR-CGXP973M. If your company is subsequently invited to tender then your tender must include the completion of the Supplier Assurance Questionnaire via the internet based DCPP Cyber Security Model online link: This is to demonstrate a Suppliers competence with the required cyber risk level. More information will be published with regards to this process, the evaluation criteria and how to access the information / website once the tender documentation is live and your have been invited to tender.

Down select process is detailed in the DPQQ Evaluation Plan included in the supporting documentation.

It is the Authority’s view that TUPE does not apply to this requirement.

Legal form to be taken by the grouping of EO’s to whom the contract is to be awarded (if applicable): joint and severable liability. Where consortia or grouping of EO’s submit a bid, they will be bound jointly and severally. Such consortia or grouping must nominate a lead member to deal with the Authority on all matters relating to this procurement exercise.

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and / or documents for this opportunity are available on

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 696QA5UQ42.

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing or Telephone 0800 282 324.

GO Reference: GO-2018522-DCB-12469923.

VI.4)Procedures for review

VI.4.1)Review body

Ministry of Defence, C and C, Other
BFPO 801
United Kingdom
Telephone: +44 2892266653
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: